Airtable Pricing: Cost and Pricing Plans Explained
Airtable has emerged as one of the most sophisticated database/spreadsheet hybrid solutions and gained immense popularity for its affordable plans. In addition to its premium plans, the platform offers a free plan that entry-level users find very convenient.
This post is a comprehensive guide for Airtable pricing. We are going to discuss the plans in detail and the features that come with each plan. Here you will also find answers to a few frequently asked questions about the platform. Our goal is to help you make an informed decision.
Airtable Pricing Comparison: Which Plan Should I Pick?
Best Airtable Plan for Individuals and Very Small Teams
For anyone getting started with the Airtable platform, its entry-level plan can be pretty useful. Like the premium plans, the free one offers as many bases as you want. While there are some limitations, using this plan is a great way to try out Airtable before you invest in it.
Best Airtable Plan for Solopreneurs and Small Businesses
The Plus plan costs $10 per user per month when billed annually and $12 per user per month when billed monthly. This plan can be a game changer for a small team that wants to create workflows and manage them from a single place. A team of 10 has to spend only $100 per month to make a significant difference in running their operations.
Best Airtable Plan for Teams with Complex Operations
Pro is the most popular of the four plans and costs $20 per user per month if billed annually and $24 per user per month if billed monthly. A team of ten has to pay only $2400 upfront for a year. This value-packed package comes with advanced features intended for companies that want to manage complex workflows.
Best Plan for Large Enterprises That Need Advanced Customization
The Enterprise plan, which is intended for large-scale businesses with advanced needs for customization, security, and scaling, has no predetermined price tag. The tools are endlessly customizable, and the Enterprise pricing depends on the specific needs of your business.
What Features Do Different Airtable Plans Include?
1. Features of Airtable Free Plan
Airtable’s free plan gives users access to a surprisingly wide range of features that may be more than enough for an individual or small team. Here are the features at a glance:
- Unlimited bases
- Up to 5 users
- 1,200 records per table
- 1200 records per base
- 2-week revision history
- 2GB space per base
- Rich field types including checkboxes, file attachments, dropdowns, and more
- Web, desktops, Android, and iOS apps
- Real-time collaboration
- Grid, form, calendar, gallery, and kanban board views
- A drag-and-drop designer for interactive applications
- 1 extension per base
- 100 runs per month
- Automation integrations
- 2-week run history
- 1 sync integration
- 1 synced table per base
- Self-serve knowledge base
- On-demand webinars
- Email support
This plan allows you to create unlimited databases and share them with as many users as you need! With that said, each database can contain not more than 1,200 records, and they are cumulative over different tables.
You have access to only 2GB of space for storage, which may not be enough for asset management. If you need more space, consider upgrading to the Plus plan, which allows for up to 5GB of attachments per base.
If your company frequently requires automations, this entry-level plan may not be enough for you because the free Airtable account allows no more than 100 automations per month. However, the automation actions are useful enough to streamline relatively simple tasks.
There is a limitation on your revision history: you can go back no longer than two weeks. So, there is no way to know what change a member of your team made even a month ago. You can, of course, overcome this limitation by exporting backups regularly.
Despite these limitations, you will find Airtable’s free plan pretty convenient if your operations require simple project scheduling. The tool offers remarkable advantages over a simple spreadsheet. The cells contain lots of information. By expanding a cell, Airtable users can attach files and add comments.
To share information with your users precisely, you can create interactive interfaces using the drag-and-drop builder. This interface makes complex data accessible, shareable, and actionable.
Users can make their Airtable bases more functional by adding extensions. Popular extensions include web clippers, page designers, and data visualization tools. A free account, however, allows only 1 extension per base.
Airtable has a good customer support policy and offers email support even with the free plan.
2. Features of Airtable Plus Plan
The Plus plan is the most affordable of Airtable’s three paid plans. It is intended for teams that find the first plan inadequate for their project management challenges but do not need many paid tools either. In addition to the features that come with the previous plan, Plus has the following ones:
- 3 extensions per base
- 5,000 records per base
- 3 sync integrations
- 5,000 records per table
- 6-month revision history
- Custom branded forms
- 5GB of attachments per base
- Automatic table syncing
If your team’s operations require extensions, you’re bound to find 1 extension per base extremely limiting. The plan allows 3 extensions per base, making it easier to create workflows. Airtable integrates with products such as Asana, Zapier, Box, Google Calendar, and many more.
Airtable sync lets you pull information from other sources into your Airtable base, so you get a real-time view of the information you need.
While Airtable is ideal for workflows, operational processes, and collecting data from workers, the platform is not a very good option for storing data at rest—even if you upgrade to the Pro plan, which allows up to 50,000 records per base.
Nevertheless, this plan is ideal for a small business. Users of this advanced plan can customize forms with images and logos. The forms can be used to collect information from others and save it automatically.
3. Features of Airtable Pro Plan
The Pro plan is the most popular of the four plans, partly because it removes the annoying limitations of the previous two plans. When the platform releases new features, users of this plan have early access to them. In addition to all the features available with the Plus plan, the Pro plan has the following features:
- 10 extensions per base
- 50,000 records per base
- 7 sync integrations, including Jira Cloud
- Gantt and timeline views
- 20GB of attachments per base
- Personal and locked views
- 1-year revision and snapshot history
- Field & table editing permissions
This package is for large-scale organizations that need to add more extensions and create more workflows.
You are allowed to add up to 10 extensions per base and thus significantly extend the functionality of the bases. You can view, rearrange, describe, rename, and share the extensions when needed. Airtable’s knowledge base provides detailed instructions for these actions.
Synced information provides valuable insights and allows you to take the right actions. This plan offers synced integrations with seven different platforms, including Jira Cloud.
Up to 50,000 records are allowed per base, which is convenient for mid-sized to large businesses.
With Timeline and Gantt views, your team can visualize projects, tasks, and more. The Timeline view arranges your records in groups by the fields of your tables. It is very convenient for task coordination, resource allocation, and content planning.
The main functions of the Gantt views are to visualize the dependencies of tasks and see the steps of each project.
When running a project, you may not want all collaborators to alter the configuration of a project’s view. Thanks to the reasonable Airtable pricing policy, the platform offers remarkable flexibility without forcing the users to subscribe to the Enterprise plan.
There are features called personal views and locked views that offer more control over filters, field orders, field visibility, record coloring, and row heights. A collaborator with order permissions can customize these elements of a view. The revision and snapshot history stretch to one year.
4. Features of Airtable Enterprise Plan
This custom plan is for organizations that need advanced customization, scaling, and security and therefore eliminates limitations from many features. The tool is one of the best Smartsheet alternatives for a large company. This plan has all the features included in the previsou plan, plus:
- Unlimited workspaces
- Unlimited extensions
- 250,000 records per base
- Salesforce and Jira premium sync integrations
- 1,000GB of attachments per base
- SAML-based single sign-on
- 3-year revision and snapshot history
- Ongoing Success program
- Enterprise-wide admin panel
- Professional services
It offers unlimited workspaces and allows unlimited extensions. The storage space is 1000GB, and the revision history is long—3 years. The plan also provides a high level of flexibility in terms of automation. Your organization can run up to 500,000 actions per month.
There are VIP perks as well. The Enterprise plan gives you access to consultations and other professional services, which makes deployment more efficient.
Users of this plan have access to individualized training, which helps them use the platform efficiently. By receiving the training, an Airtable user can learn how to get the best out of the Airtable platform. A remarkable thing about this plan is the ongoing support it offers.
Large companies such as Tesla and WeWork use Airtable to track vehicle inventory and customer feedback. Airtable’s professional services team is helpful and tries to decipher the needs of the customers in a short period.
A price tag for this custom plan is not publicly available, but understandably, the price is higher than that of the Pro plan.. There are special Airtable offers for educational and nonprofit institutions.
Airtable Pricing Plans FAQs
There are four Airtable pricing plans, including a free plan and a custom plan. The two predefined plans namely Plus and Pro cost $10 and $20 per user per month respectively when billed annually, and $12 and $24 when billed monthly. The custom plan—Enterprise—has no predefined price tag. Its price depends on the specific needs of your business.
While Airtable looks similar to a spreadsheet, the tool is remarkably more powerful than a spreadsheet. Airtable allows businesses to model the projects they work on, create views convenient for particular types of work, and define relationships between tasks. Overall, Airtable is a great product that offers more sophisticated and powerful features than most of its competitors.
Yes, Airtable has a forever free plan for individuals and small teams. With the free plan, Airtable offers core features that can be convenient for building your database. The platform also offers 14-day free trials with its Plus and Pro plans. You can’t choose when the trial starts. It’s just your first two weeks of using the platform.
Next Step: Choose the Right Airtable Plan
Airtable has a pricing strategy that makes the platform accessible to businesses of all types and sizes. Whether you need to run small-scale operations or a large and complex company, there is a plan for you.
If you need only the key features, consider getting started with the free plan and then upgrade to a paid plan when you need it. And if you think you need more, go to the Airtable pricing page, look at the features of the Plus and Pro plans and choose one that you find convenient.