Asana vs Monday: An Expert Review of 2022 | Full Comparison
If you’ve been searching for the best project management tools or workflow management software to supercharge your productivity and improve collaboration between your team, you’ve probably come across Asana and Monday.
Asana and Monday.com are two of the top project management systems today. Both are easy to use, they come with lots of robust project management features and collaboration tools, and they allow integrations with hundreds of third-party business tools.
However, you won’t use both Monday and Asana simultaneously when it comes down to it. You have to choose one. The question is, which of the two is a better task manager?
In this article, I’ll compare Asana vs. Monday.com in a six-round battle and help figure out which of the two is more suitable for your needs.
To start off, let’s get an overview of each tool.
Asana vs Monday: An Overview
What is Monday?
Three things stood out for me when I tested Monday – the colorful interface that makes it very easy to visualize your processes and workflows, the high level of customization, and the ability to build powerful low code apps for project workflow management and automation.Try Monday.com
Monday.com is one of the most popular project management tools. It is a cloud-based platform that gives teams a central location from where they can manage projects, track tasks, visualize project progress, and collaborate on every step of the project.
However, Monday is more than a project management software. It is a fully-fledged work OS that gives you all the tools you need to build and deploy custom applications for process automation and workflow management.
In addition to project management, you can use Monday to manage your sales teams and their prospects, product roadmaps, marketing campaigns, events, recruitment and onboarding, and so on.Try Monday.com
What Is Asana?
I love Asana because it offers a clean and uncluttered user interface, making it easy to use and a fantastic choice for beginners. However, despite the simple design, Asana offers powerful features that meet most of your project management needs.Try Asana
Asana is a powerful project management tool designed to help businesses and organizations to streamline their processes and automate their workflows.
The highly popular platform comes with advanced but easy-to-use features that make managing projects effortless.
Asana allows you to set clear project goals easily, define project deliverables, break down projects into tasks, track project progress, manage communication between all parties involved in a project, and even manage project budgets.
Asana also supports integrations with hundreds of popular business tools, enabling you to automate your workflows and work from one place instead of having to keep switching between a dozen different software tools.Try Asana
Asana vs. Monday User Experience
User experience is a crucial consideration when choosing project management software. Tools that are easier to use lead to better productivity because everything you need is easy to find.
Monday User Experience
When you open Monday.com, the first thing you’ll notice when you open Monday.com is a colorful and vibrant user interface. The interface is highly intuitive and easy to use, even for first-timers.
The default view on Monday.com is the list view, which gives you an overview of all the essential details about the project you’re working on. You can get an even more in-depth view of your projects with a few clicks.
If the list view doesn’t work for you, Monday offers several other project viewing options, including Timeline view, Calendar view, Kanban boards, Gantt charts, Workload view, Form view, and File view. There’s also a “My Work” tab that shows all your assigned tasks and projects in one place.
Setting up new projects on Monday is very easy. You can either build a project from scratch or choose from the dozens of prebuilt templates designed for different industries and scenarios.
One of the best things about Monday is how customizable it is. You can customize every aspect of your Monday.com dashboard to suit your unique needs.
Asana User Experience
Like Monday, Asana also has a colorful user interface that most people will find very easy to use. Everything you need is available to you with just a few clicks.
One of the things I love about Asana is that when you first sign up, there’s an automated “Tour” that shows you how to use the Asana user interface and where to find all the tools you need. This allows you to quickly figure out Asana and take full advantage of the platform.
Setting up new projects in Asana is pretty straightforward. You can create a project from the ready-to-use templates, import a project from a spreadsheet, or set up one from scratch.
Like Monday, Asana gives you multiple options for visualizing your projects and tasks, including Kanban boards view, List view, Calendar view, and Gantt charts (timeline) view.
Asana also allows you to customize your homepages by changing the background color and adding, removing, or reordering different widgets on your homepage.
Asana and Monday.com have colorful and vibrant user interfaces that are remarkably easy to use. Both offer multiple project views, and both allow you to customize the interface to suit your needs.
However, I find Asana’s uncluttered and straightforward design much easier to use than Monday.com, so Asana wins when it comes to user experience.
Excellent user experience and ease of use are nice to have, but what really matters when choosing project management software are the available features. A reliable project management software will provide you with all the essential features you need to get your work done.
Here, let’s check out the key features you get on Asana and Monday.com and how they compare against each other.
Asana offers hundreds of prebuilt templates that allow you to quickly get your project off the ground.
The templates are grouped into different categories based on different organizational departments, such as operations, marketing, engineering, customer success, IT, HR, sales, and so on.
To get started, all you need to do is select a template that works for you and populate it with your own data.
Like Asana, Monday.com also comes with dozens of ready-made templates grouped by business department and industry. Some of the available templates include templates related to software development, real estate, construction, freelancing, manufacturing, design, content production, and non-profits.
Managing teams on Asana is easy thanks to intuitive team features that allow you to create separate pages for different teams.
The team pages only show projects assigned to specific teams. You can even restrict access to the team page to the members of those teams. You can access the team pages with one click from the Asana sidebar.
Asana’s team management features allow you to add people to teams, assign projects to teams, view team projects, create and view a shared team calendar, and streamline communication between team members.
There’s also a workload feature that allows you to view the workloads of each team member. This makes it easier for you to determine your team’s capacity at all times.
The workload feature also lets you determine which team members have too much on their plate and which ones are slacking on the job.
Unfortunately, Asana doesn’t have native time tracking, but you can add this through integration with a third-party time tracking tool.
Unlike Asana, Monday.com doesn’t have dedicated pages for teams. However, it still offers basic team organization features, such as the ability to invite colleagues to view or edit your boards. You can also create private boards that are only visible to the team members you invite.
Monday also has a workload feature similar to Asana’s, which gives you a breakdown of everyone’s working capacity. There’s also a time tracking feature, but it is only available on the Pro and Enterprise plans.
Project and Task Management
Project and task management in Asana is easy, fast, and streamlined. You can create projects and tasks, assign tasks to members, set due dates for tasks and projects, attach files to tasks, track task progress, set up task dependencies, and add other essential task details.
For more effortless organization, Asana allows you to categorize tasks as created, assigned, or completed. There’s also a “My Tasks” section on the homepage that shows you all the tasks assigned to you, while the Homepage shows tasks approaching their due date.
I love Asana’s task management because it allows you to embed rich objects such as YouTube videos into tasks. You can also highlight text within Asana and convert it into a task.
To keep work moving, Asana gives real-time updates and notifications whenever a task is due, when someone is assigned to a task, or when the status of a task changes.
The only downside to Asana’s task management features is that it doesn’t allow you to assign a task to more than one assignee at a time. This can be a disadvantage when you need multiple team members to collaborate on the same task.
Monday offers powerful project and task management that is not very different from what you get on Asana. You can create pulses (Monday’s version of tasks), add detailed information about them, assign tasks to team members, track task progress, and define task dependencies.
To keep the team updated on task and project progress, Monday.com has a status column that shows where a task stands with statuses such as in progress, completed, yet to be completed, and so on. Monday allows you to create your own custom statuses.
One thing that gives Monday an edge over Asana when it comes to task management is that Monday allows you to assign multiple assignees to a single item, allowing for better collaboration.
Asana really stands out when it comes to communication. Team members can share information by commenting on tasks, projects, and team pages. Asana also allows you to attach files and documents to comments.
Aside from commenting on tasks and projects, you can also start conversations with your colleagues by hovering on their Asana avatar and clicking on “Send Message.” You can view all messages and comments relevant to you in the “Inbox” tab.
Monday also allows teams to communicate through the platform, but the communication is very limited. The only way to communicate on Monday is by commenting on tasks.
Monday does not have an inbuilt chat feature, but you can add chat to Monday by integrating it with third-party messaging and communication tools like Slack.
Like Asana, Monday.com allows you to attach multiple kinds of files and documents to comments and view all relevant messages in your inbox.
Asana has a portfolio management feature that allows you to zoom out of your daily tasks and view the status of all ongoing projects. This is a great feature when you’re managing multiple projects simultaneously since it allows you to keep an eye on all projects and ensure that none falls through the cracks.
The portfolio feature is straightforward to use. It works just like the project management feature on Asana, but instead of showing individual tasks, it shows projects and their status, progress, deadlines, and priority levels.
Unlike Asana, Monday doesn’t have a dedicated portfolio management feature. However, you can still use the “Groups” feature to keep track of multiple projects. All you need to do is create a group (you can name it Portfolio) and add all the projects you’re tracking to the group.
However, you should note that the Groups feature does not show the same level of project detail as Asana’s portfolio feature. You cannot view the progress or status of the entire project, but it’s still a great way to prevent projects from getting neglected.
Asana makes it a breeze to automate mundane tasks and processes, allowing you to save time, eliminate errors, and improve productivity.
For quick automations, Asana has pre-defined automation rules that allow you to automate tasks and processes.
Examples of processes you can automate include assigning tasks to team members, adding collaborators, setting due dates for tasks with dependencies, changing task statuses, and moving tasks to specific sections.
Asana also allows you to create your own custom automation rules if the pre-defined automation rules don't work for you.
Like Asana, Monday.com supports powerful automations that you can use to create tasks, set due dates for tasks, assign the tasks, and send automated reminders whenever a due date approaches or when a task status changes.
Monday.com comes with its own prebuilt automation recipes for quick, standard automations. However, you also can build your own custom automation recipes using custom triggers, conditions, and actions.
Keeping track of project performance on Asana is easy, thanks to the multiple in-depth reports that you can generate on the platform. Asana gives you access to three main types of reports:
- Progress reports: These reports give a detailed overview of all tasks undertaken every month with their completion status.
- Work health reports: These show upcoming and overdue tasks by project or custom field.
- Resourcing reports: These reports help you determine your resource usage by showing the number of tasks assigned to each team member per week or month and the number of tasks undertaken by the team.
These prebuilt reports auto-update in real-time as your team completes tasks and projects on Asana. If the prebuilt reports don’t work for you, you can also build your own custom reports that capture the data you’re interested in.
Monday.com has custom dashboards that provide helpful information about your project’s health and performance.
With Monday’s dashboards, you can view how long your team is taking on specific tasks, monitor project budget spending, track tasks and overall project progress, and so on.
If the ready-made dashboards don’t give you the data you want, Monday.com lets you build your own custom dashboards. Note, however, that Monday’s dashboards are not as advanced as the reports you get on Asana.
Both Asana and Monday have robust features, but Asana comes out on top. Asana has more advanced reporting features, better team communication features, more detailed portfolio management, and better team management features.
Asana vs. Monday Software Integrations
If you regularly use various business and productivity apps, you’ll want to choose a project management tool that supports integrations with these tools. This allows you to work from one single platform instead of constantly switching from one tool to another, which can significantly hamper your productivity.
In this section, let’s look at how Asana and Monday.com compare in terms of integrations.
Asana offers native integration with over 200 third-party apps and tools.
Some of the most common apps you can connect to Asana include Gmail, Google Drive, SharePoint, Microsoft 365, Timely, YouTube, Vimeo, Zendesk, Canva, Toggl, Harvest, Power BI, Figma, and many more.
If you need to integrate Asana with a not natively supported tool, you can use Zapier to connect Asana with hundreds of other third-party tools. Asana also provides an API that you can use to build connections with tools for which there are no integrations.
Monday.com offers native integration with many popular marketing automation platforms, customer relationship management (CRM) tools, software development tools, time tracking tools, and ecommerce platforms.
Examples of third-party tools that you can connect to Monday.com include Microsoft Teams, Mailchimp, GitHub, HubSpot, Shopify, Salesforce, LinkedIn, Trello, Asana, Jira, Google Drive, Slack, Adobe Creative Cloud, Dropbox, and several others.
In addition to the natively supported integrations, you can connect with hundreds of other tools using codeless automation tools like Zapier, IFTTT, and automate.io. Monday.com also provides an API for custom automations.
Both Asana and Monday.com support hundreds of native integrations. You can also connect both project management tools to hundreds of other third-party tools using codeless automation tools and APIs. Both also allow you to set up automations based on these integrations.
Therefore, it’s a tie between Asana and Monday when it comes to integrations.
Asana Pricing vs. Monday Pricing
Before settling on a suitable project management software, it’s good to ensure that you’re getting the best value for money. In this round, let’s see how Asana and Monday measure up against each other regarding pricing.
Asana uses a freemium pricing model, with a free forever plan and two paid plans, a Premium plan starting at $10.99 per user per month and a Business plan starting at $24.99 per user per month.
Small businesses that are just starting will particularly love Asana’s free plan, which offers unlimited tasks, projects, comments, and activity logs, free file storage, three project views, 100+ free integrations, and basic reporting. The free plan supports up to 15 users.
The Premium plan offers four project views, including Gantt charts, Kanban board view, list view, and calendar view. You also get automated workflows, unlimited projects, unlimited reporting dashboards, unlimited users, unlimited free guests, and community support.
Meanwhile, the Business plan offers four project views, goals, project portfolio, advanced workflows, advanced reporting, scaled security, and personalized priority support.
Asana has a 30-day free trial on the Premium and Business plans and a minimum requirement of 2 users.
You can check out our Asana pricing guide for a more detailed review of Asana pricing plans and what they offer.
Like Asana, Monday.com uses a freemium pricing model with five pricing tiers. There’s a free forever plan and four paid plans – a Basic plan costing $8 per seat per month, a Standard plan starting at $10 per month, a Pro plan starting at $16 per month, and an Enterprise plan with tailored pricing.
Monday’s free version offers unlimited boards, over 200 templates, unlimited documents, and over 20 column types, but it only supports two users, making it a good choice for individuals rather than businesses.
Monday.com offers a 14-day free trial on the Basic, Standard, and Pro plans. The plans also have a minimum user requirement of 3 users.
You can check out our Monday pricing guide for a more detailed review of Monday pricing plans and what they offer.
Determining this round was a bit difficult, but Asana took the win due to three factors. Asana has a better-equipped free plan, and it offers an extended trial period of 30 days compared to Monday’s 14 days. In addition, Asana has a lower minimum user requirement compared to Monday.
The minimum user requirement means that signing up on Asana for the lowest paid plan will cost you $21.98 per month, while Monday will cost you $24 per month for their lowest plan. For the highest plan, Asana starts at $49.98, while Monday starts at $48.
Asana vs Monday: Who Has Better Customer Support?
Monday and Asana are both reliable and intuitive project management platforms, so it’s improbable that you’ll need to contact customer support.
However, on the off chance that you might come across an issue that requires the support team’s assistance, which of the two tools provides better customer support?
Asana Customer Support
Asana’s customer support is heavily biased towards self-service. They provide you with the resources you need to resolve your issues without talking to the support team.
On the customer support page, you get lots of Asana articles that are very helpful if you want to learn something about Asana, if you’re having some trouble with the software, or if you want to upgrade your plan.
Aside from these articles, you also get access to the Asana Forum, the Asana Academy – which has numerous online courses, webinars, and trainings, a complete Asana Guide, and the Asana developer’s guide. There’s also a virtual assistant that can answer your basic questions and help you raise a customer support ticket.
If you still can’t find a suitable solution to your problem from these resources, Asana has a contact form that you can use to get in touch with the support team.
Monday Customer Support
Like Asana, Monday’s customer support is focused on helping you resolve your issue without the need to contact the support team.
The support page gives you access to a knowledge base, extensive video tutorials, a community forum, custom solutions, live and on-demand webinars, and a VIP training package.
If you cannot resolve the issue you’re facing through the provided resources, you can use the provided web form to raise a support ticket. There’s also a dedicated customer success manager with Monday’s enterprise plan.
Once again, it’s a close race between Monday’s and Asana’s customer support. Both offer extensive self-service resources and provide a contact form that you can use to raise a support ticket. Therefore, in terms of customer support, it’s a tie between Asana and Monday.
Asana vs. Monday: Who Has Better Customer Reviews?
So far, we’ve looked at Asana and Monday based on what they provide. In this final round, we will compare the two based on what people who have used these platforms think about them. Which of the two has better reviews?
Monday users immensely love the platform. Some of the key things users love about Monday are the user interface's simplicity and intuitiveness, the platform’s flexibility and adaptability to different business needs, and the ability to customize the platform based on your preferences.
Many people also mentioned that Monday.com is an excellent platform for organizing their work and automating their manual processes.
Monday doesn’t have a lot of negative reviews, but some users feel that it offers a lot of capabilities, some of which might take some time getting used to before you can take advantage of them. There have also been some complaints that the mobile app doesn’t work perfectly.
At the time of writing this, Monday had a rating of 4.7 out of 5 stars on G2 (based on 5,576 reviews), 4.6 out of 5 on Software Advice (based on 2,673 reviews), 4.6 out of 5 on Capterra (based on 2,673 reviews), and 4.6 out of 5 on GetApp (based on 2,600+ reviews).
Like Monday, Asana has received a lot of love from its users. Some of the things Asana has received praise for include its ease of use and the uncluttered interface, and the ease of cross-team collaboration.
Many Asana users also love the great flexibility in the type of projects one can undertake on Asana, its impressive features, and its advanced task prioritization.
However, some users have complained about its user license policy, which only allows user increments in groups of 5, 10, 25, and 50. This means, for instance, you cannot buy a plan for six people. You can only buy for ten people, even if you don’t need the extra four seats.
At the time of writing this, Asana had a rating of 4.3 out of 5 on G2 (based on 8,211 reviews), 4.45 out of 5 on Software Advice (based on 10,590 reviews), 4.4 out of 5 on Capterra (based on 10,607 reviews), and 4.5 on GetApp (based on 10,608 reviews).
Both Asana and Monday.com have stellar reviews from their users, but Monday slightly edges out Asana with an average rating of 4.625 out of 5 stars, compared to Asana’s 4.413. Note, however, that Asana has a significantly higher number of reviews across all platforms compared to Monday.
Asana vs. Monday: The Pros and Cons
- Monday has a colorful, vibrant, and easy-to-use interface.
- Monday offers more customization options compared to Asana.
- Monday.com allows you to assign multiple team members to the same task, which is not available on Asana.
- Monday supports eight different project views compared to Asana’s four views.
- Monday is more flexible in pricing, with five different pricing plans compared to Asana’s three plans.
- The free version is limited two just two users, making it only suitable for individuals.
- Some functionalities on Monday.com have a learning curve before you can use them to their full advantage.
- While Monday.com has a groups feature that you can use for portfolio management, it is not as detailed as the Portfolio management feature on Asana.
- Asana comes with an intuitive, well-designed interface that most people find very easy to use.
- Asana has more advanced features for team collaboration and management compared to Monday.com.
- Asana offers better communication, with the ability to comment on tasks, projects, team pages, and even chat directly with team members.
- Unlike Monday.com, Asana comes with a dedicated portfolio management feature.
- Asana supports more advanced reporting compared to Monday.com
- Asana has a more impressive free plan with unlimited essentials.
- While it allows you to customize your dashboard, Asana is not as customizable as Monday.com.
- Asana’s paid plans are more expensive compared to Monday.com.
- Asana only allows you to increase users in batches of 5, 10, 25, and 50, which forces organizations to pay for more users than they need.
- Asana does not provide a single view from where you can view all tasks.
- You only get four project views – Gantt charts, Kanban board view, calendar view, and list view.
When to Choose Monday
Monday.com is the perfect project management tool for teams that want an easy way to maintain a bird’s eye view of their projects.
Unlike Asana, Monday.com allows you to view all project tasks within a single view, which gives you an instant snapshot of everything happening within your project at a glance.
As the self-proclaimed work OS, Monday.com is also perfectly suited for teams that want a low-code solution that provides them with the tools they need to build and deploy their own custom apps to streamline their workflow management and keep track of their project plans.
Individuals looking for an easy and cheap way to manage their personal projects and keep different tasks organized will also love Monday’s free plan.
Unfortunately, Monday’s free version is not suitable for small teams looking for a free project management tool since the free version is limited to just two users.
When to Choose Asana
Asana is a suitable option for teams without prior experience with project management software.
The highly intuitive, user-friendly interface makes it easy for such teams to get up to speed with the platform without any training. The excellent user experience also helps enhance adoption in such teams.
Small teams that are on a budget will also love Asana. If the team has less than 15 members, they can use Asana’s free plan, which gives them access to unlimited essentials and many other great features you won’t find on most other free plans.
Asana also works well for project managers in charge of multiple projects. The portfolio feature makes it easy for such managers to keep track of all projects at the same time while ensuring that none gets neglected.
The advanced team management features also make it easier for such project managers to manage the different teams involved in these multiple projects.
Finally, Asana is an excellent choice for managing remote teams. The dedicated team pages and excellent communication features make it easier for geographically dispersed teams to collaborate and follow what other team members are working on.
Asana vs Monday FAQ
Monday’s plans are cheaper than Asana’s plans. Monday’s cheapest plan starts at $8 per seat per month, compared to Asana’s cheapest plan, which starts at $10.99 per user per month.
Note, however, to sign up for Monday’s cheapest plan, you’ll have to spend $24 per month since you need to sign up for a minimum of 3 users. In contrast, Asana requires two minimum users, which means you’ll pay $21.98 to sign up on Asana’s cheapest plan.
You should also keep in mind that, for bigger teams, Asana might force you to pay for more users than you need, which can significantly push up the costs.
Both Monday.com and Asana are highly secure, with extensive measures to protect their users’ data.
Both Monday.com and Asana are highly secure, with extensive measures to protect their users’ data.
Both platforms offer security features like SOC1 and SOC2 compliance, ISO 27001 compliance, two-factor authentication (2FA), single sign-on (SSO), UE-US Privacy Shield, and GDPR.
Monday has a prorated refund policy that allows you to receive a refund of your remaining balance from your subscription date.
However, the refund policy only applies to yearly subscriptions, and you have to cancel your account and request a refund within 30 days of making a purchase.
Asana, on the other hand, does not issue any refunds. If you cancel your account before your plan expires, Asana will still give you access to your account and all paid features until your plan expires.
The answer to this question is subjective. Asana and Monday.com are very reliable and robust project management tools, and therefore, the best one for you will depend on your own unique needs and preferences.
Yes, it is possible to integrate Asana with Monday. You can do this using Monday’s native integration with Asana or using codeless integration builders like Automate.io, Zapier, and IFTTT.
Asana or Monday: Which PM Software Is Best for Me?
Asana and Monday are some of the top project management software options, but we set out to find which of the two is superior in this article.
After taking Asana and Monday.com through a six-round battle in which I compared their user experience, key features, supported integrations, pricing, customer support, and customer reviews, Asana emerged slightly ahead of Monday.com.
While both tools come with a robust set of tools and features, Asana edges out Monday.com due to better team communication features, dedicated team pages, a well-thought-out portfolio management feature, and more advanced reporting.
Note, however, that this does not mean that Monday is not a good project management software. Some businesses will still find Monday to be the best suited for their unique needs. However, my overall recommendation is Asana.
If you’re still unsure whether to go with Asana or Monday, I recommend that you take advantage of their free plans and free trials to test out the two tools and then decide based on how each tool solves your own unique challenges.
You can also check out our other comparison and review articles below if you need more information to help you decide on the best project management tool for you.