Wrike vs Asana in 2022: Which Project Management Tool is Best?
Investing in project management software is an excellent way to boost productivity, enhance team collaboration, and deliver projects faster, while ensuring high quality project deliverables.
Like with any other investment, it’s important to vet project management software and make sure you are getting the best possible system that will solve your unique needs.
There’s one problem, however…
Choosing the best project management software is no walk in the park.
This is because there are dozens of PM tools to choose from, each offering a different set of features at different price points.
Take Wrike and Asana, for example. These two are highly popular project management tools, and if you’ve been shopping around for a reliable project management tool, they’ve probably come up in your search.
If you’ve considered using one of these two PM software, but cannot decide which is best for you, this post is written specifically for you.
In this post, we’ll compare Wrike vs Asana, assess their strengths and weaknesses, and ultimately, provide you with all the details you need to make an informed decision when choosing between the two.
Wrike vs Asana: An Overview
What Is Wrike?
Wrike is a popular work management platform that was founded back in 2006 with the aim of helping teams work smarter and increase transparency.
Wrike acts as a project hub or command center from where teams can manage their tasks and schedules, discuss projects, and securely store and share files.
It also acts as a single source of truth that makes it easier for project managers to stay in the loop, and for new team members to bring themselves up to speed quickly.
One of the things we love about Wrike is its high versatility. Whether you are a marketing team in an agency, or a team of developers in an IT firm, Wrike will provide you with all the tools you need to get your work done quickly and efficiently.
Wrike is also highly customizable, which means you can tweak it as you want to ensure it matches your team’s specific preferences and processes.
What Is Asana?
Asana is a highly reliable productivity, and collaboration software that allows project teams to efficiently organize and track their work.
The founders of Asana realized that a lot of teams spend more time on email and status meetings than they do on actual work.
To solve this problem, they developed Asana, a tool that helps keep everyone on the same page without wasting time on pointless status meetings, or the friction that is caused by too many email threads.
It's good to note that Asana is not a fully-fledged project management platform, since it doesn’t come with features like budgeting and expense tracking tools, advanced time management tools, and other features you’d expect to find on a full-scale project management software.
That said, however, Asana does a really good job at helping teams increase their productivity, and ensuring that nothing falls through the cracks when working on a project.
Ease Of Use
Most organizations and teams tend to be very resistant to change. When shopping for a PM tool, therefore, you need to think about ease of use, since this will highly influence adoption. If a tool is not easy to use, most people will shun it and opt for tools they are already used to.
Wrike Ease Of Use
Being a web-based PM tool, getting started with Wrike is pretty easy. There are no downloads to install or maintain. All you need to do is sign up and start setting up your projects.
The user interface is clean, well-organized and fairly easy to use. It uses the good old file tree structure, which is simple enough for anyone to quickly understand. Thanks to the file tree structure, navigating through your projects and folders is quite easy.
For power users, Wrike also comes with various keyboard shortcuts that allow you to quickly jump to different sections and perform various activities.
Despite its ease of use, Wrike’s user interface feels somewhat drab and old-fashioned, especially when you compare it to Asana’s colorful interface.
Asana Ease Of Use
Asana comes with a simple, colorful, and intuitive user interface that most people find very easy to use. The use of color makes it easy to highlight tasks, while at the same time keeping the interface tidy and uncluttered.
At the heart of Asana is the List View, which makes it amazingly easy to find tasks and view details about each task. If the List View doesn’t work for you, you can switch to Asana’s beautiful Kanban boards, which allow you to organize tasks using a drag-and-drop feature.
The best part about Asana’s interface is that it is designed in a way that allows you to access everything without having to go through multiple screens or make countless clicks.
Both Asana and Wrike are fairly easy to use, but Asana offers a much better user experience compared to Wrike. Asana’s use of color makes the interface feel much more organized, while the untiered structure allows you to see everything at a glance.
Wrike vs Asana: Key Features Comparison
Features are the key defining factor when choosing PM software. Factors like affordability, ease of use, and customer support count for little if the PM tool doesn’t have the features you’re looking for.
In this section, let’s take a look at Wrike vs Asana and see how their features compare.
1. Project Planning
Wrike gives you access to a project timeline from where you can plan, organize, and track your project. From this timeline, you can drag and drop tasks, perform baseline analysis, define dependencies, analyze the critical path of your project, and so on.
The project timeline on Wrike is actually a Gantt chart. The Gantt chart is a great way to visually present the project schedule and show the relationships between different tasks. However, non-technical managers might find Wrike’s timeline to be a bit complex.
Wrike allows you to create your Gantt chart timelines manually, or import an existing Gantt chart as a CSV file.
In addition to the project timeline, Wrike also allows you to visualize your project in calendar view. Wrike’s calendar is quite versatile, allowing you to view dates and due tasks, and filter tasks by dates.
It’s good to note that Wrike’s project timeline is only available in the paid plans, while the calendar is only available in the Business plan.
Like Wrike, Asana has a project timeline from where you can create, plan, assign, and track project tasks.
However, Asana’s project timeline is a lot easier to read and understand, even for new project managers. It’s also much easier to spot bottlenecks using Asana’s project planning tool.
Asana’s timeline view allows you to drag and drop tasks, add milestones to the timeline, and define dependencies. Like Wrike, Asana gives you the option of creating a project timeline from scratch, or importing one from a CSV file.
2. Task Management
For task management, Wrike provides you with Kanban board view and spreadsheet view, both of which make it easy to create and assign tasks, and view the tasks assigned to different team members.
With the Kanban view, you can set different priority levels for tasks, and drag and drop tasks to change task statuses or reschedule them.
Wrike also boosts productivity by reducing the amount of work you have to do to ensure tasks are done on time.
Once you assign a task to someone, Wrike will take care of everything else, such as tracking the task deadlines, giving you updates about task progress, and sending reminders to the assignees as the deadline approaches.
Asana’s default task management feature is the task list, which shows you all the tasks in a project, their due dates, the people assigned to the tasks, and all other relevant details. If the task list doesn’t work for you, however, you can switch to the colorful board view.
If you have tasks that have to be completed regularly, you can set them as recurring tasks. This way, instead of having to create the same task multiple times, the task will be automatically renewed after it is marked as complete.
Asana also allows you to attach documents and files to tasks, set up task approvals, add custom fields to tasks, create task templates, view activity log on tasks, and so much more.
3. Team Management
Wrike comes equipped with an in-built time tracking feature that you can use to monitor the amount of time your team members spend on different tasks. Tracking time spent on tasks is a great way to evaluate team productivity.
For projects with time-based payments, the ability to track time also makes it easier to bill clients based on actual hours worked. This feature is also highly suitable for teams whose members are paid on an hourly-basis.
Despite having time management features, Wrike does not have any features that help you to monitor team workloads and assign tasks to team members based on availability.
Asana has a workload view that allows you to visualize each team members’ workload over time. You can even assign a value to tasks based on the amount of effort required to complete the task, which makes it easier to manage workload.
For instance, let’s say two team members have one task assigned to each of them on a certain day. However, person A will require just one hour to complete their task, while person B will require 6 hours to complete the task.
If you were simply to add an extra task to each of them based on the fact that they only have one task on that day, person B would be overloaded, while person A would have nothing to do for most of the day.
With task values, Asana allows you to promote balance by managing workload not only by the number of tasks, but also the amount of effort the task requires.
In situations where the workload is unbalanced, all you need to do is to drag and drop tasks to reschedule or reassign them.
Unfortunately, Asana does not come with an inbuilt time management and tracking feature. However, you can add time-tracking capabilities to Asana through integration with time-tracking tools like TrackingTime or Toggl Track.
Wrike comes with an advanced automation engine that allows you to reduce manual, repetitive work by automating your workflows, leading to improved productivity.
Wrike’s automation engine relies on task statuses and “if this then that” automation rules to put various tasks and actions on autopilot. The best part is that you don’t need any coding experience to start building your own automations.
To set up automations in Wrike, all you need to do is to select the tasks you want an automation rule to apply to, choose a trigger for the rule, and then define the action to be performed once the rule is triggered.
For instance, you could set up an automation rule stating that IF the status of a task from “In Progress” to “Complete,” THEN reassign the project to the team leader, @ mention the team leader, and change the status to “Pending Approval.”
It’s good to note that Wrike automations are only available on paid plans, and that Wrike places a limit on the number of automation actions that can be performed within a minute and in a month.
Asana also allows you to build automated workflows that run on autopilot. Like Wrike, Asana’s workflow automation relies on rules based on “if this then that” scenarios and task and project statuses.
One thing we love about Asana’s workflow automation is that it comes with lots of prebuilt automation templates.
These are very useful for people who are new to automation, since you don’t have to worry about setting up your own automations from scratch. Simply choose a template that works for you, change a few things here and there, and you’re done.
Examples of workflows that you can automate using Asana’s prebuilt automation templates include event planning, employee onboarding, work requests, marketing campaign planning, and so on.
For those looking for more advanced automations, you can integrate Asana with your favorite third party apps and build automations that are not natively supported.
Reporting is one area where Wrike really excels. Wrike gives you access to dozens of pre-built templates that you can use to generate insightful, real-time reports to show what is happening within a project.
If the prebuilt-templates don’t provide what you are looking for, Wrike also allows you to build your own custom reports from scratch. Simply choose the kind of report you want to generate and the data you want to be included in the report, and Wrike will handle the rest.
Asana allows you to create dashboards that allow you to view real-time data about your project at a glance.
If you want more detailed insights about your project, Asana also allows you to generate your own custom reports based on whatever project data you want, and then present this data in a highly visual and easy-to-consume format.
While the reporting features on Asana are easy to use and allow you to generate easy to digest reports, the reports are not as powerful and advanced as what you get with Wrike.
Both Wrike and Asana are reliable project management tools that come with lots of useful features. However, Wrike slightly edges out Asana, owing to the more powerful reporting features, time-tracking capabilities, and better project planning features.
Integrations allow you to add more functionality to your PM software by connecting it to various external apps and tools. So, what apps and tools can you integrate with Asana and Wrike?
Wrike Software Integrations
Wrike supports integrations that allow you to increase functionality across all business functions. For customer relationship management (CRM), you can integrate Wrike with Salesforce.
If you’re looking for email integration, Wrike works with top email tools like Gmail, Outlook, and other email clients.
Wrike also supports integrations with business intelligence tools like Tableau, chat/messaging tools like Slack and MS Teams, cloud storage tools like Google Drive and MediaValet, development tools like Jira, GitHub, Testlodge, and Marker.io, and 400+ other tools.
Asana integrations allow you to bring all your data and tools together and get everything done from within Asana.
Some of the external apps that can be natively integrated with Asana include communication tools like Slack, Zoom, Gmail, Outlook, and MS Teams, file sharing tools like OneDrive, Google Drive, Dropbox, and Box, as well as other popular apps like Jira, Zapier, Harvest, and Adobe Creative Cloud.
In the event that Asana does not support native integrations with one of your favorite third party tools, you also have the option of building your own custom integration using Asana’s public API. This means that you can connect Asana with just about any business or productivity tool.
Wrike and Asana are at par when it comes to integrations. Both tools support hundreds of integrations natively, and even for apps that are not supported natively, you can use the public API and apps like Zapier to connect them to Wrike or Asana.
Wrike vs Asana: Which Tool Offers Better Pricing?
In an ideal world, you’d pick the best project management software without thinking about things like cost. The real world is, however, far from ideal, and therefore, price is an important consideration when shopping for a PM tool.
Below, let’s see which of the two PM tools is easier on your pockets.
Wrike has a free plan that’s a great option for teams that are just getting started. With the free plan, you get unlimited users, 2GB of storage, cloud storage integrations, interactive spreadsheet and board views, live activity stream, and a ton of other features.
If you’re looking for premium features, Wrike has two paid plans – a Professional plan starting at $9.80 per user per month, and a Business plan starting at $24.80 per user per month. Wrike also offers an Enterprise plan that offers custom pricing.
Wrike allows new users to try the Professional and Business plans with a 14-day free trial. It’s also good to note that both paid plans require a minimum of 5 users.
Just like Wrike, Asana has a free forever plan for individuals and teams that are just wetting their feet with PM tools and therefore do not need advanced features.
For those looking for full-scale PM features, Asana has two paid plans – a $10.99 per user per month Premium plan, and a $24.99 per user per month Business plan.
The two paid plans come with a 30-day free trial, and a minimum user requirement of 2 users.
Wrike’s paid plans are slightly cheaper compared to Asana plans – $9.80 per user per month compared to Asana’s $10.99 for the cheapest plan, and $24.80 per user per month compared to Asana’s $24.99 for the Business plan.
Keep in mind, however, that Wrike has a minimum requirement of 5 users, while Asana has a minimum requirement of 2 users. This means that to start using Wrike, you’ll need to part with $49 per month. On Asana, you only need to pay $21.98 per month.
As a result, Asana is more affordable compared to Wrike.
Wrike vs Asana: Who Has Better Customer Support?
Both Wrike and Asana are fairly easy to use, so you shouldn’t really expect any problems when purchasing one of these tools. However, it’s still comforting to know that all the help you need will be readily available should you run into trouble.
Below, let’s see which of these two tools provides better support to customers.
Wrike Customer Support
Wrike offers multiple support options. For basic knowledge about how to get the most out of Wrike, the platform has an extensive knowledge base that gives you access to articles, ebooks, videos, live and on-demand webinars, and even interactive training.
Wrike also has a community where you can ask questions, get help, and learn Wrike best practices from other users. You can also get in touch with the sales team for onboarding assistance.
If you need personalized help, you can get in touch with the customer support through a help center chat, web form, or phone. The customer support is available 24 hours a day, 5 days a week for freemium and standard customers. The response time for standard and freemium customers is 24 hours.
Customers also have the option of paying for Premium and Premium Plus support packages, which provide 24/7 customer support, a 1-hour response time, workplace chat, a dedicated phone line, and prioritized response across all channels.
Asana Customer Support
Just like Wrike, Asana has a knowledge base that gives you access to articles, guides, videos, and FAQs, as well as a community forum where you can get help from other users.
There is also an Asana Academy that gives you access to webinars, interactive courses, and training hosted by the Asana’s Customer Success Team.
You can get in touch with Asana’s customer support team through help center chat, web form, or email. Unfortunately, Asana does not offer phone support.
Wrike is the clear winner when it comes to customer support. Wrike offers phone support, which is not available on Asana.
In addition, Wrike allows you to get a dedicated phone line and a dedicated customer support agent by paying for premium support, an option that is not available on Asana.
Asana vs Wrike: Who Has Better Customer Reviews?
Reviews from past and current customers are a great indicator of what to expect once you purchase a PM tool.
Here, let’s compare the reviews Wrike and Asana have received from their users and see which tool has better reviews.
Wrike User Reviews
People who have used Wrike have a lot of positive things to say about this project management tool. Wrike has been praised for being a comprehensive PM tool that allows teams to easily track everything about their projects.
However, a couple of users feel that setting up projects and configuring automations is a bit difficult for first time users.
Users gave Wrike a rating of 4.2 stars out of 5 on GetApp (based on 1,705 reviews), Capterra (based on 1706 reviews), and G2 (based on 2,357 reviews). On Software Advice, Wrike has a rating of 4.24 out of 5 stars (based on 1,706 reviews).
Asana User Reviews
Asana comes highly commended owing to its exemplary ease of use, its effectiveness in helping teams collaborate and manage workflows, as well as its robust PM features.
The greatest complaint for those who’ve used Asana in the past is the frequency of updates, which sometimes leads to problems with third party integrations.
Asana is very highly rated by users across various software reviews sites. Asana is rated 4.3 stars out of 5 on G2 (8,068 reviews), 4.4 out of 5 stars on Capterra (10,369 reviews) and GetApp (10,367 reviews), and 4.44 out of 5 on Software Advice (10,368 reviews).
Based on user reviews and ratings, Asana is the clear winner, with an average rating of 4.4 out of 5 stars, compared to Wrike’s 4.2-star rating.
Wrike vs Asana: The Pros And Cons
- Wrike uses a file tree structure that most people are conversant with and will find easy to navigate through.
- Wrike offers enterprise grade security and IT controls that keep your data and other sensitive information protected from unauthorized access.
- Unlike Asana, Wrike comes with in-built time management features that allow you to keep track of what your employees are spending their time on and monitor team productivity.
- Wrike has a dedicated sales staff that can be reached on phone in multiple continents, including North America, Europe, the Pacific Region, and Latin America.
Wrike has a steeper learning curve compared to Asana, especially when it comes to setting up projects and automating workflows.
Wrike does not have the capability to convert comments into tasks, a feature that is available on most other PM tools.
Wrike is not a suitable option for teams with a limited budget.
- Asana provides one of the best user experiences you’ll find on a PM tool. The app is easy and fun to use, and the ability to color-code projects makes it easy to keep track of multiple projects.
- Asana is highly customizable – you can tweak and make adjustments to the app to suit your unique working style.
- Asana has handy email notifications that ensure you’ll never miss any project update or communication.
- Asana is highly effective when it comes to enhancing team collaboration.
- Asana has a lower minimum user requirement compared to Wrike, which makes it more affordable.
- Asana does not come with in-built time management and tracking features. However, you can still track time by integrating Asana with a third party time-tracking tool.
- With Asana, you cannot assign tasks to multiple team members. If you need more than one person to work on a task, you’ll be forced to create the task multiple times.
- Asana has limited exporting functionality. Asana only allows you to export files in CSV and JSON formats. It does not support Excel and PDF formats.
When To Choose Wrike
Wrike is a great choice for mid-sized and large teams, as well as those involved in large projects.
Wrike comes with a folder structure that makes it easier to organize multiple and complex projects, while also giving you access to advanced features like critical path and baseline analysis features. Wrike is also significantly cheaper for larger teams.
Teams that bill clients an hourly rate will also find Wrike to be a suitable choice due to the inbuilt time management and tracking capabilities, which are not available in Asana.
When To Choose Asana
Asana is a great choice for individual projects and small teams, since it offers a lower minimum user requirement. Teams with as little as 2 members can join Asana. With Wrike, such teams would be forced to buy 5 seats, even when they don’t really need the extra seats.
Asana is also highly suitable for teams that are new to project management software. The intuitive, user-friendly interface will make it easier for the team to find their way around the platform, while the excellent user experience will go a great way in promoting adoption within the team.
Project managers looking for a more efficient way to manage their team workloads will also find Asana to be much better than Wrike.
Best Alternatives To Wrike And Asana
If both Wrike and Asana do not suit your needs for one reason or another, there are a couple of other good project management tools you could try out. Some of these alternatives that you can use in place of Wrike and Asana include…
Monday.com is one of the best project management software in the market.
Selling itself as a “work OS,” Monday.com acts as a central hub from which businesses can get all kinds of work done, including project management, sales and CRM, task management, HR management, software development, operations management, and so on.
Monday.com is a great alternative to both Wrike and Asana owing to its lightweight build and its intuitive, user-friendly interface. Despite being a simple and user-friendly platform, Monday.com comes with advanced project management tools.
With Monday.com, you can create and assign tasks, organize and share calendars, view your team’s workload, and so much more. It is also a great alternative for teams that want to build and deploy their own unique low-code apps to solve their unique business problems.
Monday.com is cheaper than both Wrike and Asana, with the cheapest plan starting at $8 per seat per month, while the most expensive plan starts at $16 per seat per month. Monday.com also offers a free forever plan.
Note, however, that Monday.com has a minimum requirement of 3 users, which would push its starting price slightly higher than what you’d pay to start using Asana.
ClickUp is a powerful project management and productivity tool that comes with an easy-to-learn and colorful interface that turns project management into a fun activity.
One of ClickUp’s greatest advantages over both Wrike and Asana is its free plan. ClickUp’s Free Forever plan comes with more tools and features than you’ll find on the free plans available on Wrike and Asana.
In addition to project and task management, ClickUp is a great tool for resource management, goal tracking, and building wikis and knowledge bases.
Aside from the Free Forever plan, ClickUp has three paid plans which start at $5 per member per month.
ClickUp’s most expensive plan starts at $19 per member per month, making ClickUp more affordable than both Asana and Wrike. What’s more, ClickUp doesn’t have a minimum user requirement.
nTask is a project management and task management software that is a great alternative to Asana and Wrike.
nTask comes with a simple interface that makes it a good choice for beginners, while its comprehensive project management, task management and productivity tools make it a suitable option for individuals, teams, and even enterprises.
If you are looking for a Wrike and Asana alternative that will allow you to easily track time, organize and manage meetings, track and manage issues, and create product roadmaps, you should consider trying nTask.
nTask is very affordable compared to Wrike and Asana. It offers two pricing plans that start at $3 and $8 per user per month. nTask also has a free plan that supports up to 5 users. There’s no minimum user requirement for the two paid plans.
At first glance, one would assume that Wrike is more affordable compared to Asana, since its pricing plans are slightly cheaper than what you get on Asana. Wrike’s paid plans cost $9.80 and $24.80 per user per month, compared to Asana’s $10.99 and $24.99 per user per month.
However, Wrike’s paid plans require a minimum of 5 users, while Asana requires a minimum of 2 users.
Therefore, the least amount you need to sign up for a paid plan on Asana is $21.98 ($10.99 x 2), while you need $49 ($9.80 x 5) to sign up for a paid plan on Wrike. This means that, in effect, Asana is cheaper than Wrike.
For teams exceeding 5 users, however, the tables turn, and Wrike becomes cheaper. For very large teams, Wrike can result in significant savings.
Wrike and Asana are quite similar, but there are a few differences between them. While both offer great user experiences, Asana went for a more modern, colorful interface, while Wrike is content with a dull, simple interface.
Wrike also places more emphasis on time management and tracking features, which do not come natively on Asana, while Asana puts more focus on simplifying task management.
Yes. Both Wrike and Asana offer free trials on their paid plans. You can try Wrike’s paid plans for free for up to 14 days, while Asana gives you a 30-day free trial.
Wrike and Asana are quite similar, and therefore, the answer to this question is subjective and will vary based on your needs.
For teams looking for an excellent user experience, a small number of users, and advanced automation, Asana is the better choice.
For teams that want better customer support, native time tracking, and more native integrations, Wrike will be better for you.
Wrike vs Asana: Which PM Software Is Best For Me?
Wrike and Asana are two well-matched project management platforms. They offer an almost similar set of features, and there’s not much difference in their pricing.
Even with these similarities, however, Asana slightly edges out Wrike, based on our evaluation. Asana is more intuitive and offers a better user experience compared to Wrike.
It is also more affordable (you need much less to start using Asana), and it has a higher rating on 4 reputable software review sites.
Wrike, on the other hand, offers slightly more advanced features and better customer service compared to Asana.
Despite Asana emerging as the winner in this duel, it was a close fight, and therefore, you should not write off Wrike either. Wrike might still be a good choice for you and your team, depending on your needs.