12 Best Project Management Software for Nonprofits (With Free Options)
If you manage a nonprofit organization and you have been looking for a way to manage all your projects, tasks, and work, then search no further.
The right tool you need is nothing other than project management software for nonprofits.
With a nonprofit project management software, you can plan your work including campaigns and fundraising programs, communicate with your team and even manage your resources effectively.
That's not all; you can also collaborate with your team, automate routine tasks and track the progress of your projects.
And don't worry about paying large amounts of dollars, monthly.
Most nonprofit project management software allows you to pay lesser amounts of money as a nonprofit organization through discounts.
So, let's walk through top 12 nonprofit project management software for nonprofits that you can choose from, now.
Best Project Management Software for Nonprofits
Best Overall Project Management for Nonprofits
If you are looking for a single platform where you can manage all your projects, collaborate with your team, and track progress and goals, then try ClickUp.
- Volunteer Schedule: Create your volunteer tasks and drag and drop them onto calendar view for easy scheduling, share your calendar publicly to inform everyone about when and where they're volunteering.
- Fund Tracking: Use custom fields and formulas to calculate donations and hour spends, make budgets and reporting easily available for donors.
- Customizable Forms: Create customizable forms for volunteer opportunities, applications and suggestions on where and how to focus your efforts.
- Collaboration: Assign multiple assignees to tasks, set subtasks and track progress from your dashboard.
One thing about ClickUp that makes it the best overall go-to for non-profits is that it's very affordable and offers lots of features.
In fact, it offers a free version which provides access to important features like unlimited tasks and members, collaborative docs, real-time chat and 100 MB storage.
But if you want more features like unlimited storage, unlimited integrations and goals, you can choose any of the paid plans which are Unlimited, Business, Business Plus and Enterprise.
The lowest paid plan which is Unlimited starts from $5 per member per month while Enterprise which is the highest plan has a custom pricing.
Use ClickUp today and enjoy a 35% discount as a nonprofit, including a 30-day money back guarantee.
Best Nonprofit Project Management Software for Visual Progress Tracking
Monday.com is a leading nonprofit work management software which allows you to manage your projects, build and run your workflows, and access lots of available templates under different categories, all on one platform.
- Volunteer Management: Assign volunteer tasks/shifts, visualize volunteer availability and capacity, embed integrated recruitment forms and automate post-event feedback forms.
- Fundraising and Donor Management: Visualize entire donation pipelines and automate personalized fundraising emails and texts, manage grant applications, track and manage interactions with donor profiles.
- Project and Operational Management: Prioritize, assign, and track tasks with custom workflows, automate routine tasks and centralize all communication efforts.
- Integration: Connect Monday.com with other tools that you use such as Slack, Microsoft Teams, LinkedIn and Zoom.
Monday.com has a free version which allows up to 2 team members and includes unlimited boards, unlimited docs, and over 20 column types.
The paid plans are Basic at $8 per seat per month, Standard at $10 per seat per month, Pro at $16 per seat per month, and Enterprise with custom pricing.
Monday.com offers two major discounts for nonprofits.
- Nonprofit Plan: Under this plan, you get 10 first seats for free, and a 70% discount per seat from the 11th seat.
- Enterprise plan: Provided you have a minimum of 20 seats, you get a 33% discount per user.
Try out Monday.com freely for 14 days, enjoy 24/7 customer support and nonprofit discounts.
Best Nonprofit Project Management Software for Nonprofit Business Plan Templates
Manage projects, planning and automate workflows, access roll-up reporting, maintain visibility and accountability on Smartsheet.
- Grant Application and Donor Relations: Easily track application components and expense records, increase and maintain more transparency around spending.
- Program Administration and Strategic Planning: Keep everyone informed and increase program visibility with roll-up reporting that summarizes progress across projects, create velocity around your programs and align the right timelines.
- Marketing Campaigns: Centralize communication planning and maintain channel consistency.
- Global Field Operations and Fundraising Events: Enable seamless status updates across devices and keep global field teams aligned on priorities, manage planning and logistics efficiently and track donor follow-ups in one place.
Smartsheet offers three pricing plans.
Pro is the lowest plan and it charges $7 per user per month and it includes unlimited sheets, reports and dashboards, cell and column formulas, and 20 GB attachment storage.
The Business plan charges $25 per user per month and it includes unlimited automations, report grouping and summary, and activity log.
Enterprise is the highest plan and it offers a custom pricing and includes unlimited attachment storage and 24/7 phone support.
Try out Smartsheet freely for 30 days and enjoy discounts on the annual plans as a nonprofit.
Most Suitable Nonprofit Project Management Software for Calendar View and Time Tracking
Apart from being affordable and simple-to-use, Teamwork allows you to manage multiple complex projects and get full visibility of your tasks.
- Planning: Assign an owner to each individual project and monitor progress by defining your goals and attaching task lists, create tasks and subtasks, use the calendar to get a snapshot view of upcoming milestones, events and tasks.
- Collaboration: Communicate with context, write to your team and group your messages into appropriate categories by using the message function, keep all your important files in one place and add updated versions, set the parameters and permissions of your users.
- Deliver: Use project and task custom fields to track, manage and filter crucial information, group everything into specific categories with tags and keep track of the time spent on tasks and projects.
- Reporting: Create personalized dashboards to show key project metrics, use filters to view your project information via different customized lenses, track changes to tasks and milestones made by team members.
Teamwork has a free plan which is best for small teams and includes basic project and task management, milestones and messages.
The paid plans are Deliver at $10 per user per month, Grow at $18 per user per month, and Scale with a custom pricing.
Try Teamwork freely for 30 days and enjoy discounts as a nonprofit organization.
Ideal Nonprofit Project Management Software for Custom Reports
Keela is specifically built for nonprofits and it gives them access to intelligent tools for CRM, fundraising management, email marketing and reporting.
- Project: Create a project, add descriptions and upload files, easily break down projects into small tasks, tag team members and choose how to prioritize tasks, assign a timeline and outline all your goals.
- Data Visualization and Reports: Create custom reports on your fundraising, campaigns, sponsorships and memberships.
- Tasks and Project Workflows: Keep track of all your tasks and your team informed with automated user notifications and task reminders.
- Communication: Easily send messages to your team members from within the project and monitor your team's progress.
Keela charges based on the number of contacts that you have.
If you have less than 250 contacts, you can use the free Keela Starter which provides access to donation forms, CRM updates and automatic tax receipts.
If you have up to 1,000 contacts, you would pay $90 per month provided you go on the annual subscription.
Note that all plans cover volunteer management, donor management, project management, reporting and analytics.
Standard Care which includes unlimited email support, online knowledge base and training videos is provided on all plans and you can purchase the Premium Care plan which starts at $60 per month.
Get started with Keela today and explore its many features for your nonprofit organization.
Free Nonprofit Project Management Software for Task Management
Wrike is an all-in-one collaboration and project management platform where you can create custom workflows, set dependencies, and get clear visualization with customizable dashboards.
- Kanban Boards: Automatically organize tasks by due dates and priority, visualize progress at all times using the customized Kanban boards.
- Gantt Charts: Build drag-and-drop Gantt charts fast, visualize priorities, create dependencies and adjust when necessary.
- Customizable Dashboards and Reports: Get an overview of tasks, project lifecycles and portfolio analytics, create and share custom reports with your donors.
- Time Tracking: Track time manually or with a timer and report on billable hours, get an accurate view of spent time on projects and compare with planned hours in real-time.
Wrike offers four different plans including the free plan which is most suitable for small teams with unlimited users, task and subtask management, interactive board and spreadsheet views.
The professional plan charges $9.80 per user per month, the business plan charges $24.80 per user per month while the enterprise offers a custom pricing.
Try out Wrike freely for 14 days.
Simple-To-Use and Affordable Nonprofit Project Management Software for Automation
Collaborate together and manage your projects from any device, get access to real-time updates with email notifications and keep all your team members on the same page using Trello.
- Trello Board: Organize work on a Trello board with lists and cards, plan your projects with a timeline view and manage time better with calendar, have your work connected across boards with table view.
- Trello Cards: Manage, track and share every single part of your task, uncover checklists, due dates and attachments by opening any card, visualize all cards by list and status at the board level.
- Automation: Use Trello's built-in automation to create custom buttons to build processes fast and automate common actions like moving lists.
- Templates and Integrations: Access lots of ready-to-use templates under multiple categories, explore different add-ons, Power-Ups, connectors and browser extensions.
Trello has a free plan which is most suitable for organizing work and it includes unlimited cards, unlimited activity log, custom backgrounds and stickers.
For additional features like custom fields and advanced checklists, consider upgrading to any of the paid plans which are Standard, Premium and Enterprise.
Trello discounts for nonprofits include cloud subscriptions at 75% off the list price, free Data Center for licenses, and free subscriptions to Atlassian Access.
Try out Trello Premium freely for 14 days.
Simple Nonprofit Project Management Software for Unlimited Dashboards and Reporting
Use Asana to manage your team's work, projects and tasks online, organize your work and keep every member of your team updated in real-time.
- Projects and Goals: Observe priorities, deadlines and every work being handled by your team, have your goals connected and supported in a single place.
- Workflows: Set up your workflows fast and select from more than 50 templates for different activities like onboarding new volunteers or planning a digital fundraising.
- Collaboration: Have all your work, including plans, conversations and files in one place and collaborate from any location.
- Automation: Automate your processes such as request triaging and volunteer onboarding and offloading by using rules.
Asana's free plan, Basic, gives you access to lots of features such as unlimited tasks, unlimited projects and board view projects for basic project management.
The paid plans are Premium at $10.99 per user per month and Business at $24.99 per user per month and they give you access to features like unlimited dashboards, custom fields, advanced search, and task templates.
Asana offers a 50% discount if you choose the annual Asana Premium or Business plan as a nonprofit organization.
You also have access to the Asana Advisors program.
Try out Asana freely for 30 days.
Most Suitable Nonprofit Project Management Software for Project Planning
Whether you need tools for automation, planning or collaboration, Slack is a complete go-to for all these tools and many more.
- Planning: Share documents or files, discuss, iterate and deliver on upcoming plans, share knowledge and challenges with other project managers and plan specific events and related deliverables using different project channels.
- Oversight: Post weekly team standups, ensure your team mates get updated with the latest news, easily find out when something goes live or changes using different oversight channels.
- Automation: Create new tasks from within Slack, discuss resolutions and centralize tasks from different software, send task updates and deadline reminders into Slack, find and share files from project management services such as Google Drive and Dropbox.
- Collaboration: Bring multiple teams together, allow members to request resources for current and upcoming projects with collaboration channels that keep everyone on the same page.
Slack has a free plan which gives you access to 10,000 of your team's most recent messages, 10 integrations with other apps and one-on-one voice and video calls between teammates.
The paid plans are Pro at $6.67 per month, Business+ at $12.50 per month and Enterprise Grid with custom pricing.
Slack's discounts for nonprofits include a free upgrade for workspaces with 250 or fewer members under the Pro plan and 85% discount for workspaces under the Business plan.
Try out the Pro or Business freely.
10. Google Workspace
Best Nonprofit Project Management Software for Collaboration
Google Workspace provides useful tools and applications for collaboration, communication, planning and resource management at attractive discounts for nonprofits.
- Grant Proposals: Use intelligent layout suggestions in Slides and Docs to improve your funding proposals and make it more professional.
- Communication: Stay connected with supporters, volunteers and your community with email addresses at your custom domain through Gmail.
- Onboarding: Create an internal or external websites with Sites for all the necessary information which you need to share with your organization.
- Collaboration and Resource Management: Collaborate with your team irrespective of their location, share calendars and connect face-to-face with Google Meet, find and easily share files with employees, volunteers and board members by using Drive.
Google Workspace offers a free plan for nonprofits which includes 100 participant video meetings, 30 GB cloud storage per user and standard support.
The paid plans which are discounted off the standard pricing are Business Standard at $3 per user per month, Business Plus at $5.04 per user per month and Enterprise plan with 70%+ off.
Use Google Workplace freely for 14 days.
Best Nonprofit Project Management Software for Rich Communication Features
You can have your work organized in one place, communicate and collaborate with your team members in real-time and from anywhere by using Basecamp.
- Schedules: Add events with dates, times and date ranges, allow users to discuss events on their own page, and add people to notify them when things change.
- Message Boards: Keep all your conversation about a particular topic on one page, customize with your post types, embed images or files into your message, share with whoever you want.
- Group Chat: Access a chat room for every project, attach files, quotes, and code samples, @mention members and use sounds, video and emoji for fun communication.
- Documents and File Storage: Share documents, files and images within the space in every project, link Google Docs and discuss them in Basecamp, access a complete version history for every file.
Basecamp has a limited free version known as Basecamp Personal which allows up to 20 users, 3 projects, and 1GB storage space.
The Basecamp Business charges a flat pricing of $99 per month and it includes unlimited projects, unlimited users, 500GB storage space, project templates and priority support. A 10% off discount is available for nonprofits.
Try out Basecamp freely for 30 days before you purchase the paid plan, later.
Most Ideal Nonprofit Project Management Software for Custom Workflows
Use Notion to build your desired workflow, connect your teams, projects and docs, and easily customize Notion to suit needs and preference.
- Templates: Access many available templates, add a pre-built setup to your team's workspace, and customize to suit your specific workflows.
- Docs: Log all important decisions including meeting notes, goal planning and process docs, allows your stakeholders to see assigned tasks and assigned individuals.
- Gantt and Kanban Board: Manage central projects and specific tasks with custom Gantt and Kanban setups.
- Collaboration: Keep all your work in one central space, give users access to needed tools which they need to carry out their work, and keep everyone on the same page easily.
Notion offers a free plan which is most suitable for individuals and it includes unlimited pages and blocks, and sync across devices.
The paid plans start with Personal Pro which charges $4 per month and which includes unlimited file uploads, unlimited guests and 30 day version history.
The other paid plans are Team at $8 per user per month and Enterprise with custom pricing.
Notion allows nonprofits to use the Team version for $4 instead of the regular $8 per member per month.
Use Notion for free to see if it provides the features you need.
Key Features of Project Management Tools for Nonprofits
There are certain features that need to come with project management tools irrespective of the vendor to allow you manage your projects effectively.
The lack of any of these features in any project management tool can lead to poor project management.
So, watch out for these five key features that usually come with project management tools for nonprofits.
1. Planning and Scheduling
Planning and scheduling is a major aspect of quality project management and the best work management software has many project planning and scheduling tools such as calendars.
Infact, managing your projects effectively begins from good and quality project planning and scheduling.
You should be able to set up both long-term and short-term goals, and then plan your projects accordingly.
Also, you can create timelines, break large tasks to smaller ones and assign them with start and end dates.
For example, as a nonprofit, you can set up and schedule your volunteer tasks, plan your campaigns and fundraising programs.
2. Communication and Collaboration
Effective communication is one of the major drivers of the growth and success of any organization.
And it is likewise important and necessary if you manage a nonprofit organization.
The reason is this; communication keeps everyone connected and helps to develop a good relationship between your team members leading to efficient management of your projects.
Thus, project management tools come with good communication features which all work together to improve the communication level between your team members, stakeholders, donors and volunteers.
You can send messages to teammates in real-time, share project progress and discuss important projects' aspects.
Another equally important feature of project management tools is collaboration.
But, what exactly is collaboration and why is it important for a nonprofit?
Collaboration simply involves working together to achieve common goals.
It is a great asset for nonprofits who seek to achieve their established and well-laid out goals of making impacts in the world by organizing and managing high-quality projects.
You can assign your team members to tasks, keep all your crucial plans, files and discussions in one place and bring different teams to work together from a single platform.
Then, you also set up permissions and give access to teammates based on their availability and capacity.
4. Resource Management
Resource management is another important feature of project management tools.
Moreso, you have got to plan, manage, and allocate your resources efficiently and optimally as a nonprofit organization.
Track your resources which includes funds from donors and allocate to the necessary projects to enable their successful completion.
Schedule your projects based on the available resources and ensure they are evenly distributed.
Since time is also an important resource, project management tools also allow you to monitor and track time spent on projects and tasks by team members.
You can know the time required to complete certain projects and then plan accordingly.
5. Reporting and Dashboards
A major way by which you can evaluate the performance of your projects and know how far they are progressing is through reporting and dashboards.
You can know which projects are going on smoothly and according to plan, including projects that need your intervention through revamping.
Generate and create custom reports on your campaigns and fundraising programs.
Which Nonprofit Project Management Software Should I Try
What are your biggest considerations in choosing a project management software for your nonprofit organization?
Is it price or the number of available features or even the customer support?
Your answers would move you a step closer towards choosing the best nonprofit project management software that works.
Although, here is a classification of the best project scheduling software according to their best functions.
- ClickUp: Choose this software if you want our best overall pick for nonprofit project management software that gives you the best value for your money.
- Monday.com: If custom reports, workflow, and visual project management tools like volunteer and operational management are your best preferences, then try this nonprofit project management software.
- Wrike: If you want good visualizations plus task management tools, try Wrike.
- Teamwork: Your go-to option if you are looking for a nonprofit project management software that provides good calendar and time tracking features.
- Keela and Asana: Don't think a thousand times before choosing any of these nonprofit project management software for actionable dashboards and reporting.
- Smartsheet, Slack and Trello: These are your best picks for automation and project planning features.
- Basecamp, Google Workspace and Notion: If you want nonprofit project management software with good communication and collaboration tools, then either of these software is fine.
Above all, select any of the above nonprofit project management software, try out the free version if it's available and start managing your projects your way.