Monday.com Pricing in 2022 – Is the Free Plan Worth It?
Monday.com has emerged as one of the best project management tools, allowing teams to manage workloads in the simplest possible way. This cloud-based software has a well-thought-out pricing strategy intended for businesses of all types and sizes.
If you are wondering how much monday.com will cost for your business, this post is for you. We are going to discuss everything you need to know about the pricing plans of the platform, and the features that come with each plan.
Here you will also learn about some alternatives to monday.com and find answers to some frequently asked questions about the platform.
Monday.com Pricing Comparison: Which Plan Should I Pick?
Best Monday.com Plan for Those Who Want to Get Started Without Spending a Penny
Individual is a free plan, and the platform is pretty generous with this plan. You may choose to use this plan if you need only the essential features. The plan is free forever, which means it does not have a time limit. Many business owners find the Individual plan enough for keeping track of their work.
Best Monday.com Plan for Small Businesses Looking for a Simple Way to Organize projects
The basic plan costs $8 per user per month. That means, if you have 5 users, the plan will cost $40 per month.
Given the fact that the Basic plan does not allow for automations, integrations or time tracking, this plan is not very useful for users who want to get real value from a premium plan.
Best Monday.com Plan for Medium-Sized Teams
The real value starts appearing with the Standard plan, which costs $10 per user per month. It gives you guest access, which means external people can not only view your boards but also collaborate. If the most basic features are not enough for your business, the Standard plan may be the best option for you.
Best monday.com Plan for Large Businesses with Complex Projects
At $16 per user per month, the Pro plan has the best value of all higher tier plans. It offers advanced capabilities at a relatively low price. The Pro plan is intended for large teams running complex operations with a focus on real prosperity.
Best Monday.com Plan for Organizations That Need Enterprise-Grade Features
Enterprise is the custom plan of monday.com, and its price depends on the unique needs of your business. Depending on what features you choose, your Enterprise plan is likely to cost more than the Pro plan. That is why it’s important to choose features that you will actually use.
All plans are billed annually, and there are 9 predetermined user counts: 2, 5, 15, 25, 50, 100, 200 and 200+ users.
What Features Do The Different Monday.com Plans Include?
1. Features of the Individual Plan
This forever free plan comes with the most basic features. If you are looking for a way to keep track of your simple tasks without investing in a tool, you may find this plan convenient. Let’s see the features.
- Up to 2 seats
- Up to 1,000 items
- 500 MB file storage
- 1 week activity log
- Unlimited boards
- 200+ templates
- Unlimited docs
- Up to 2 team members
- Over 20 column types
- iOS and Android apps
- Whiteboard collaboration
- Embedded documents
- Updates section
- Sharable forms
- Customizable notifications
- 1 board per dashboard
- Kanban view
- 24/7 customer support
- Self-serve knowledge base
- Daily live webinars
- Two-factor authentication
- SOC 2 Type II Compliance
A board is a virtual place where users store their projects. Creating a new board is super simple: you just have to click the “+” button located on the left panel. Even if you are using the free plan, you can create as many boards as you want.
Similarly, you can create as many docs as you want, and collaborate with your team. With Monday.com Real Time Engine, you can live updated data and turn your words into actions.
On each of your boards, there is a filter that allows you to find specific information and sift through the tasks within the board. But if you want to filter across your account, you will have to upgrade to the Standard plan.
The uploaded files can be viewed as thumbnails or as a list. You can download, preview or open the files in the update section. Your boards can be converted into forms and sent to your customers. The submitted forms are marked as new items.
Monday.com is one of the best Kanban software tools, and this feature is available even with the Individual plan. The Kanban view is a project management methodology that allows you to visualize your content.
Understandably, the Individual plan has some limitations, and they can be crippling for many users. You can invite not more than 2 team members. While you can create unlimited boards, the number of items must not exceed 200.
Each dashboard cannot contain information from more than 1 one board. In the Column Center, there is no Time Tracking or Formula column.
If you think these limitations will not prevent you from running your operations, go ahead and start using the Individual plan.
2. Features of the Basic Plan
At $8 per user per month, the Basic plan is the most affordable of the four paid plans. It includes all the features that come with the Individual plan, plus some more. Here are the additional features:
- Unlimited seats
- Unlimited items
- Unlimited free viewers
- 5 GB file storage
- Prioritized customer support
The Basic plan offers a simple way to organize your projects and collaborate with your team members. With that said, we should note here that this plan has only a slight edge over the free plan.
You can invite as many viewers as you want. They can view private and shareable boards but not edit anything. But your team members can access, view and edit the boards.
Just like the Individual plan, the Basic plan offers only a simple search function. That means, you can filter specific tasks or information within the board, but you can’t search for anything in your account.
The most notable difference between the Individual plan and the Basic plan is that the latter offers 5 GB file storage. It allows you to import and save a lot of documents.
3. Feature of the Standard Plan
Standard, which costs $10 per user per month, is the most popular of all Monday.com plans. It allows you to optimize your operations and collaborate with your team members. Apart from the features that are available with the Basic plan, the Standard plan has the following additional features:
- 20 GB file storage
- 6 months activity log
- Zoom integration
- Guest access ( 4 guests billed as 1 seat)
- Calendar view
- Timeline & Gantt views
- Map view
- Advanced filter search
- Automations ( up to 250 actions per month)
- Integrations ( up to 250 actions per month)
- 5 boards per dashboard
The Standard plan gives you 20 GB storage, which may be enough for saving images, files and other documents for a small business.
The duration of the activity log is 6 months. You can track changes and see what changes have taken place and when.
Instead of a simple search function, the Standard plan gives you an advanced filter search function which allows you to search for files, updates and items across all of your boards.
The boards are sharable, which means guests can collaborate with your team members. The guests have access to your projects but not to your full account.
However, there is a limitation on the number of guests. The Standard plan allows you to add up to three guests for free. If you add one more, the fourth guest will be counted as a team member.
Thanks to the calendar view, you can easily visualize your tasks. There is a timeline or date column in the calendar. Calendar views can be customized by day, week or month. The calendar is customizable. You can choose a particular column that you want to appear on the calendar.
The map view is another great feature that comes with the Standard plan. The feature is very useful for users who travel a lot and work with clients from different geographical locations. The map view allows you to see your country column and location column in one single map.
With the Standard plan you can integrate monday.com with a host of other platforms including Google Drive, Excel and Dropbox. Up to 250 actions of integrations are allowed each month.
4. Features of the Pro Plan
The Pro plan is the most sophisticated of the four paid plans. It includes all the features available with the previous three paid plans, and some more. Here are the additional features:
- 100 GB file storage
- 1 year activity log
- Unlimited guest access
- Integrations ( 25,000 actions per month)
- Automations (25,000 actions per month)
- Workload view
- Chart view
- Google authentication
- Private boards and docs
- Board administrators
First, there is no limit to the number of members you can add. This convenience of the Pro plan makes monday.com one of the best task management software for large teams.
Similarly, you can add as many items as you want. And with 100 GB file storage, you can import and store a pretty large amount of data. The duration of activity log is 1 year, which means you can see what actions were made months ago.
The Pro plan allows you to create private boards. The advantage of a private board is that you can create a to-do list, project or plan before you share it with your team. It will be visible only by the members you invite to the board. Private boards are not searchable, and that’s a good thing because you don’t want them to be viewed by all members of your team.
Up to 25,000 actions for integrations and 25,000 actions for automations are allowed each month. Even if you are running a large business, you will not probably need more than 25,000 actions per month.
The workload view provides a clear overview of how your team’s tasks are divided. Before you assign tasks, you can learn about the workload of each team member. If needed, you can change due dates or reassign the tasks. This feature allows you to streamline your projects and get the best of your team members.
The chart view is another great feature that gives you insights into the progress of your projects. You can get some precise data about the performance of your team members.
In the column section there is the Formula Column and the Time Tracking column. While the former allows you to perform nearly any calculation, the latter allows you to track time and figure out how much time you and your team members have spent on each task.
On your dashboard, you can view information from up to 10 boards. It helps you understand project progress, estimate your teammates’ workload, and track budget.
With Google Authentication, you can use your Google account to log in to your Monday.com account. It makes the process of logging in simpler.
With its highly sophisticated features, the Pro plan should be sufficient to run and streamline pretty complex workloads for most businesses.
5. Features of the Enterprise Plan
Intended for organizations that need enterprise-grade features, this plan is the most advanced of the five Monday.com plans. Here are the features that characterize the enterprise plan:
- 1,000 GB file storage
- 5 years activity log
- Integrations ( 250,000 actions per month)
- Automations (250,000 actions per month)
- Premium integrations
- 50 boards per dashboard
- 99.9% uptime SLA
- Dedicated customer success manager
- Single Sign On (One login, Okta, Custom SAML, Azure AD)
- IP restrictions
- Integration permissions
- SCIM provisioning
- Board administrators
- Session management
- Audit log
- Private workspaces
- Panic mode
- Advanced account permissions
- Work performance insights
- Pivot analysis & reports
- Dashboard email notifications
With the Enterprise plan, you get everything on a larger scale. A small or medium-sized business may not need 1,000 GB file storage, but this large storage space makes sense for a large enterprise.
This plan has been designed to remove manual steps from your operations altogether. It allows up to 250,000 actions for integrations and 250,000 actions for automations each month.
There are 15 available widgets, and each dashboard can display information from 50 boards. It shows all important data about your business in just one place. Therefore, everything from understanding your project’s progress to estimating your teammates’ workload gets easier.
If the login credentials of your team are somehow compromised, you can momentarily block your account by using the panic button. It is a very important addition to the security features.
You may sometimes want to restrict account access to users using a certain VPN or working from a specific location. The Enterprise plan allows you to do that. You can predefine IP addresses that you want to be able to join your account.
The Audit log feature allows you to see when your team members last used the account and what IP addresses they used for the session. That makes it easier to spot suspicious activities.
Monday.com Alternatives for Project Management and CRM
Best Monday.com Alternative for Midsize to Large IT Teams
Wrike is one of the most well-known project management tools, and considered a great alternative to Monday.com. The tool is primarily known for its customizable features.
Wrike has four pricing plans: Free, Professional, Business, Marketers, and Enterprise. The two predefined plans, Professional and Business cost respectively $9.80 and $24.80 per user per month. Marketers and Enterprise are Wrike’s custom plans.
Wrike’s free plan has a slight edge over monday.com’s free plan because Wrike offers 2 GB of storage space with its free plan. It also includes task management, activity view, and basic integrations.
Wrike’s starting price is slightly higher than that of Monday.com, but here is the catch: monday.com’s Basic plan is practically useless. It offers almost the same features as the free plan. So, if you are willing to pay but need only the basic features, you may choose Wrike over monday.com.
For mid sized to large teams, especially those working in the IT sectors, Wrike is probably the best option on the market. And if you need distinctly tiered custom plans, you can’t go wrong with Wrike!
Best Monday.com Alternative for Medium and Enterprise Teams
Creatio is one of the best CRM (customer relationship management) tools, and a strong alternative to Monday.com. For marketers, Creatio offers a host of useful features.
Cratio’s pricing strategy is a bit interesting. There are three seamlessly integrated products namely Marketing, Sales and Service, and you can use them separately or in a bundle.
Price depends on the tools and features you select for your business. For those who want to avoid paying for the features that remain unused, Creatio can be the perfect platform.
The platform has a more user-friendly interface than that of Monday.com. If the technical aspect of using software tools bothers you, rest assured that this platform will make your life easier.
If you need a CRM for a medium sized or enterprise-level team, Creatio can be a better alternative to Monday.com.
Best Monday.com Alternative for Solo Users
ClickUp is a project management tool designed to combine multiple applications into one tool and streamline productivity. Apart from its project management features, the tool also comes with reminders, docs, calendars, goals and many other fascinating features.
The platform’s strength mainly lies in its affordability. It has two plans: Free and Unlimited. The unlimited plan, which is the only paid plan of ClickUp, costs $5 per member per month if paid annually, and $9 per member per month if paid monthly.
To boost your productivity, ClickUp offers over 300 native integrations. Some important integrations include Slack, Everhour, Dropbox, and Google Drive.
ClickUp offers a simpler way to organize your workspace and projects. The platform also has an edge over Monday.com in terms of customer support.
For those who are looking for a project management tool with a straightforward pricing plan, user-friendly interface and great customer support, ClickUp is a better option for Monday.com.
Best Monday.com Alternative for Sales and Marketing
Since its inception in 2001, Keap has been regarded as one of the best CRM software tools. It also offers powerful marketing automation features. For small businesses that focus on sales and marketing, Keap is a powerful alternative to Monday.com.
Keap’s pricing is based on the customers’ number of contacts. There are three plans namely Lite, Pro and Max that start respectively at $40, $80 and $100 per month, for 500 contacts. The prices go up as you have more contacts.
While Keap is infinitely customizable, the platform’s user interface is simpler than that of Monday.com. So if the technical aspect of using a marketing tool bothers you, Keap may be a better choice for you.
Keap is considered a leading real estate CRM software, thanks to its auto lead generation and currency conversion features.
If you are looking for a CRM for a small business with 1-25 employees, you may choose Keap over Monday.com.
Best Monday.com Alternative for Email Marketing Management
With over 95,000 customers, Pipedrive is now a highly popular Customer Relationship Management tool. For companies running email marketing campaigns, Pipedrive can be a better alternative to Monday.com.
Pipedrive has four pricing plans namely Essential, Advanced, Professional, and Enterprise, and the cost respectively $12.50, $24.90, $49.90 and $99 per user per month.
Pipedrive’s strength lies in its simplicity and usability. The tool will offer you a bird’s eye view of your sales pipeline. The detailed reports and metrics will provide you with insights into your operations.
While Pipedrive has no free plan, its Essential plan comes with more sophisticated features than the Basic or Standard plan of Monday.com. If you think your business needs a low-tiered plan, Pipedrive should be your tool of choice.
Pipedrive is definitely a better option for businesses that put more emphasis on marketing than project management.
Best Monday.com Alternative for Ambitious Sales Teams
Freshworks (formerly Freshsales) is a cloud-based CRM that allows businesses to streamline lead management and interact with customers. Customizable forms, easy sequencing, and a simple interface make Freshworks one of the best small business CRM software.
The platform has three paid plans and a free plan. The paid plans namely Growth, Pro and Enterprise start respectively at $15, $39 and $69 per user per month.
A small business that needs an easy-to-use CRM may find Freshworks more convenient than Monday.com. The tool is designed for users who want to avoid technical complexities.
It is to be noted here that Freshworks CRM is just one of the 6 business-related products of the platform: Freshworks CRM, Freshdesk, Freshchat, Freshcaller, Freshservice, and Freshteam. If you are looking for free CRM software, we encourage you to try Freshworks’ free plan and see what it can do for your business.
Probably the best thing about Freshworks is its interoperability with Freshdesk. Whenever you get into a technical issue, rest assured that the people at the help desk will help you resolve the issue.
Best Monday.com Alternative for Freelancers
Indy is a brilliant alternative for freelancers who want to bring their project management, client onboarding, billing, and communications together. Indy is designed just for freelancers, so every one of its tools is simple to use.
For project management, Indy’s project tool gives you all the organization you need to manage your projects, no matter how many you’re working on this month. You can create a project, add tasks to it, share documents with others, and add personal notes no one else can see. Send messages to clients from within Indy and they’ll appear as an email the client can respond to like any other email. This is super helpful when you have multiple clients because you can bring all your comms into one place.
What makes Indy great is the connections between its tools. Once you start a workflow with a new project, you can connect your new client to a project, proposal, contract, invoice, and the time tracker. From start to finish, Indy’s admin tools help you increase your efficiency for handling clients and their needs.
Indy is also very affordable. The FREE PLAN has all the features, but limits the number of things you can do each month, such as sending invoices. However, the paid plan is only $5.99 per month, so it should be within your budget.
Monday.com Pricing FAQ
Monday.com has five plans including a free one. Basic, Standard and Pro are the three predefined plans that start respectively at $8, $10 and $16 per user per month. There is a custom plan, Enterprise, and its price depends on the specific requirements of your business. All premium plans are billed annually.
The free plan is pretty generous. But if you are willing to pay for the tool, we encourage you to skip the Basic plan because it doesn’t offer significantly more features than those of the free plan.
With over 70,000 teams from 141countries, Monday.com is considered a trustworthy and reliable project management solution. The platform is updated regularly, to make sure that the users have access to the latest features available in the industry.
Monday.com’s strength lies in its adaptability. The dashboards are endlessly customizable, and the automation features allow you to get things done the way you want.
In terms of price, it is to be noted here that Monday.com is not cheap. However, it is not expensive either. For companies that need highly sophisticated project management software, Monday.com offers more value than its price.
Yes, Monday.com has a free version. The Individual plan is a free plan intended for independent professionals who need a simple tool to keep track of their tasks. This plan comes with the most basic features, but they may be enough for professionals who don’t need teams to get things done.
Monday.com offers free trials for all its plans for 14 days. So, before you buy a plan, you can see what the plan can actually do for your business. When the free trial expires, you may or may not choose to upgrade to a paid plan.
To get the free plan you just have to provide your email or sign up with your Google, Slack or LinkedIn account.
Next Step: Choose the Right Monday.com Plan for You
Monday.com has a well-thought-out pricing strategy. The platform has plans for teams of all types and sizes. If your business has only basic project management requirements, and you don’t need more than one assistant, you can use Monday.com’s Individual plan, without spending a penny.
And if you need more features, skip the Basic plan and start with the standard plan. There is no risk involved because you can try out a plan for two whole weeks before you buy it. Go ahead and get started!