Wrike Pricing – Which Plan is Right For You in 2023?
With 2.3 million customers worldwide, Wrike is now one of the best project management software. The platform is known for its affordability, cutting-edge features, and ease of use. The tool’s popularity is also indebted to its well-thought-out and straightforward pricing strategy.
In this post, we are going to discuss Wrike’s four pricing plans, and the features that come with each plan. We will also introduce you to some alternatives to Wrike, and answer some frequently asked questions about the platform.
Wrike Pricing Comparison: Which Plan Should I Pick?
Best Wrike Plan for Beginners
Wrike is pretty generous with its free version. The Free plan is enough to meet core project management needs. It allows an unlimited number of users, and offers handy features such as a messaging board, and sub-tasks.
With that said, the free plan has significant shortcomings. It offers only 2 GB storage, which is meager even for a small business. For teams with more than 5 members, the Free plan is not a suitable option in the long term.
Best Wrike Plan for Fast-Growing Teams
For small businesses the Professional plan is the best option in terms of price and features. It costs only $9.80 per user per month, and comes with features designed to streamline tasks. If your team has more than 5 members, we recommend you skip the Free plan and start with the Professional plan.
Best Wrike Plan for Collaboration among Multiple Teams
Of the four plans, Business is the most popular, and for good reasons. At $24.80 per user per month, this plan is significantly more expensive than the Professional plan, but it also offers the real value of a project management tool.
The Business plan has an increased emphasis on resource management and time tracking. It offers highly sophisticated features that allow multiple teams across an organization to collaborate, and thus streamline tasks.
Best Wrike Plan for Large Teams
If you are running your business with a focus on real abundance and none of the two predefined plans is enough for your large team, the Enterprise plan may be ideal for you. It is Wrike’s custom plan, and the price depends on the specific requirements of your business. The best thing about the Enterprise plan is that users pay only for the features they choose.
What Features Do The Different Wrike Plans Include?
1. Features of the Free Plan
Wrike’s free version is one of the best in the industry. Many users who need only the core project management features find the Free plan very useful. Here are the features:
- Unlimited users
- Personalized app via AI Work Intelligence
- Desktop, web and mobile apps
- Live activity stream
- Task and subtask management
- Interactive board and spreadsheet views
- External and internal collaborators
- Cloud storage integrations ( Dropbox, Google Drive, One Drive, MSFT Office 365, Box)
- Account-wide work schedules
- 2 GB storage per account
- Active task limitations apply
Wrike offers apps for Android, iPhone, Windows and Mac. Therefore, no matter what devices your team members use, they can collaborate remotely, without any technical issue.
The tool is powered by AI Work Intelligence which, among other things, recommends tasks for particular team members. This feature can streamline your projects.
Successful cooperation in a team requires breaking large tasks into smaller chunks. Wrike makes it super easy. The Task Management feature allows you to break large projects into small, actionable tasks, and then assign those tasks to your team members.
Not only your team members but also your clients, contractors, and people from other departments can collaborate.
And as tasks are updated, you can view them in real time. You can filter the updates quickly, and discuss the project with your team members, the way you engage in discussions with your friends on a social media platform.
Wrike allows you to view your tasks the way you want. You can choose spreadsheets, Kanban boards, or tables. All these formats are visually appealing. In fact, Wrike is considered one of the best Kanban software tools.
Task management is basically about delegating tasks. Wrike’s Free plan allows you to do that in the simplest possible way. You can designate certain tasks to certain team members, and check their schedules whenever needed.
With the Free plan you get only 2 GB storage space, which may not be enough for a large team with complex projects. However, if you are running your operations on a small scale, most probably you will be okay with this limited storage space.
2. Features of the Professional Plan
Wrike’s premium plans start with the Professional plan, which costs $9.80. It comes with all the features available with the Free plan, plus some more. Here are the additional features:
- 5 to 200 users
- Interactive Gantt Charts
- Shareable dashboards
- Productivity integrations ( Excel, MS Project, RSS)
- 2 GB storage per user
The Professional plan comes with increased functionality, and is intended for teams with up to 200 users. You can get the best out of this plan if you have an entrepreneurial mindset.
For users with complex projects, the Gantt Charts feature is a blessing. It allows you to visualize your projects, track scheduled milestones, and reschedule tasks. Making adjustments is easier if you can see how tasks in your projects, folder or space are scheduled.
Collaboration among team members gets easier when they have access to shareable dashboards. They offer a dynamic and customizable view that helps you monitor important data.
To display projects and tasks, users can build custom dashboard widgets. You can set up a widget for all new tasks created today or to keep track of milestones due on a specific date.
You and your team can greatly benefit from Wrike views. This feature is used to display the right workplaces. Users who have full access to Wrike views can configure, customize, filter and save view settings. Wrike views offer two types of views: primary and custom.
The professional plan also offers Stream view, which shows all the changes in a folder, space or project. This plan does not put any limit to the number of active tasks you can have at a time, and that is very convenient when it comes to organizing complex projects.
3. Features of the Business Plan
Business is the most popular of the three plans, and it comes with highly sophisticated features for project management. Apart from the features available with the Free and Professional plans, the Business plan has the following additional features:
- Custom fields
- Branded workspace
- Custom workflows
- Task approvals and guest approvals
- Automation Engine (200 actions per user per month)
- Real-time reports and report templates
- Personal and account-wide work schedules
- Request forms and calendars
- Time tracking and timesheets
- Resource management
- Efforts and time allocation
- Workload charts
- File & video proofing (30+ file formats)
- Extension for Adobe Creative Cloud
- Salesforce integration
- User groups and permissions
- 5 GB storage per user
The Business plan comes with Custom fields, which make it super easy to add or track task-related information. A field’s share settings can be adjusted easily, and you can choose to share the field with teammates or keep it viewable only by you.
For a large team, keeping track of workflow is of utmost importance. The Custom workflows feature is designed exactly for that purpose. With it, teams can create their workflows and add color coding and status names.
The Business plan allows you to create multi-stage, automated approvals for a project or task. You can request approvals from users in your account, or you can choose to send them to external parties for guest approvals. This flexibility of operation makes Wrike one of the best task management software.
The main purpose of using a task management tool is to reduce manual repetitive work and minimize errors. Automation Engine is a simple but effective feature that speeds up processes by reducing repetitive tasks. With this feature, setting up rule-based automation is super easy. With the Business plan, a user can perform up to 200 actions per month.
You have access to an easy-to-use report builder that allows you to visualize and share project status. Reports can be easily built from scratch. Alternatively, you can use editable templates to save time.
Request forms allow you to have better control over your work intake, and standardize it. This feature also allows you to add requests to the appropriate locations, and eliminates the risk of losing requests.
The success of a team greatly depends on the proper allocation of tasks. The Workload Charts provide a visual representation of the allocation of your team’s work. You can see who is working on which project, and the progress of the project. If needed, you can re-prioritize tasks and assign certain tasks to other team members.
With the Business plan, every user can use 5 GB of storage, which can add up if there are several users in your team. So, storage is not an issue when you are running your operations on a large scale.
4. Features of the Enterprise Plan
Enterprise is a custom plan, which means its price depends on the unique needs of your team. The plan is designed for large teams that need enterprise-grade scalability and security. It can offer every project management feature you need to create prosperity. Here are the features that come with this plan:
- 5+ users
- Two-factor authentication
- Single sign-on
- Custom access roles
- Password policies
- User audit reports
- Admin permissions
- Automation engine (1,000 actions per user per month)
- 10 GB storage per user
With the two-step verification, the Enterprise plan offers an added layer of security. Entering your username and password is not enough; this authentication method also requires a time-sensitive code.
That does not mean that the procedure of logging in is complicated. Thanks to the single sign-on feature, your team members do not have to create separate accounts. They can open Wrike just by logging in to your corporate network.
The Admin Permissions feature allows you to assign the roles and responsibilities of administrators to one or more of your team members. You can give the admins all or some of the permissions.
The password strength setting is another simple but useful setting of the Enterprise plan. Once you have turned on this feature, users have to follow some strict rules for creating passwords. This setting affects all collaborators, regular and external users.
The Enterprise plan allows admins to customize access roles. When a project or folder is shared, access roles (Full Access, Editor, Limited Access, Read Only, Partner) can be assigned. Admins who have the right to edit access roles can also create new roles.
When it comes to teamwork, it is important to share the right things with the right user groups. Wrike’s Access Reports, which is available only with the Enterprise plan, allows you to keep track of other users’ access to your Wrike account. That means you can always know who has access to what.
The Enterprise plan offers 10 GB storage per user, which is more than enough even for large teams with stupendously complex projects.
Wrike Alternatives for Project Management
Best Wrike Alternative for Businesses for All Sizes
With over 100,000 users that include Universal, eBay and BBC Studios, monday.com is one of the most popular project management tools. Adaptability and intuitive design make it a strong competitor of Wrike.
There are five monday.com pricing plans including a free one. The three predefined plans namely Basic, Standard and Pro cost $8, $10 and $16 per user per month respectively. The platform has a custom plan, Enterprise, and its price depends on the specific requirements of your business.
While Wrike is more suitable for medium to large companies, Monday.com is a great option for freelancers and teams of all sizes.
Monday.com has an edge over Wrike in terms of ease of use. The interface is intuitive, with strong visualizations. So, if you or your team members are technically inept, Monday.com can be a better option for your business.
When it comes to automation and segmentation, Monday.com makes things super easy. You can use its automation features even if you have never used any other project management tool.
If you are a solopreneur, running your operations on a small scale and planning to expand your business, Monday.com is definitely a better option for you.
Best Wrike Alternative for Small Teams and Solo Users
In the past few years, ClickUp has gained and consolidated its reputation as a reliable project management tool. In some respects, this cloud-based software is a better alternative to Wrike.
ClickUp’s reputation is greatly indebted to its straightforward pricing strategy. There are only two ClickUp plans: Free and Unlimited. The Free plan allows unlimited members and tasks, and offers 100 MB storage. The Unlimited plan starts at just $5 per user per month.
The Gantt Chart feature, available with the free plan, makes ClickUp one of the best free Gantt chart software.
Price is just one of the reasons why so many users migrate from Wrike to ClickUp. The platform offers 24/7/365 customer support for all users. In contrast, Wrike’s customer support is not available on every day of the year.
With the free plan, Wrike allows only 5 users. But ClickUp’s free plan allows unlimited users. ClickUp allows users to switch from boards to lists. Wrike does not allow that.
No matter which premium plan you choose, Wrike does not allow a training program or dedicated success manager. On the other hand, ClickUp’s Unlimited plan gives you access to a comprehensive training program.
For a small team with simple projects, ClickUp can be a better option than Wrike.
Best Wrike Alternative for Businesses with Multiple Projects
Founded in 2005, Smartsheet has long been regarded as an effective and versatile project management tool. From the very beginning, Smartsheet has challenged Wrike in terms of visibility, data analysis, collaboration, scalability, and automation.
The platform has three plans: Pro, Business, and Enterprise. The first two plans start respectively at $7 and $25 per user per month. The third plan is intended for users who need enterprise level features, and its price depends on the specific requirements of your business.
Smartsheet comes with highly sophisticated features, but there is a learning curve. Although the interface is intuitive, you may take some time to get used to it.
When it comes to customer service, Smartsheet is pretty generous. It offers customer support via email for all, but support via phone is only for users of the higher tiers.
Smartsheet offers more options for integrations than Wrike. Adobe Creative Cloud, Microsoft Team, and Tableau can be accessed by only Business and Enterprise users. Premium users can integrate Jira and Salesforce.
If your operations require more automation features, and if you are willing to pay slightly more, Smartsheet can be a better alternative for your business.
Best Wrike Alternative for Insurance Brokers
Creatio is a platform that seamlessly combines a CRM and intelligent BPMS. It offers cutting-edge automation features for marketing, sales and service. When it comes to customer relationship management, you will find Creatio more convenient than Wrike.
Creatio has a nuanced pricing strategy. There are three seamlessly integrated products: Marketing Creatio, Sales Creatio, and Service Creatio. These products have two deployment options: Cloud and On-site. For each product, pricing depends on the features you choose.
Scalability is one of the most remarkable aspects of Creatio. There are a host of variable rules that allow you to create simple tasks as well as complicated processes.
Just like Creatio, Wrike also offers a CRM, but the platform is primarily known as a CRM. So, if your operations require a customer relationship management tool, you can’t go wrong with Creatio!
Wrike Pricing FAQ
Wrike’s pricing plans are designed for businesses of all sizes. There are four plans: Free, Professional, Business, and Enterprise.
The Free plan does a pretty good job for centralized task management. The two predefined plans namely Professional and Business cost respectively $9.80 and $24.80 per user per month. The Enterprise plan is a custom plan designed for enterprise-grade scalability and security.
As a comprehensive project management solution, Wrike makes things a lot easier for agencies, marketing teams, and professional service providers a lot easier. Flexibility is another notable thing for the platform. Wrike offers advanced features that are suitable for any industry.
A user-friendly dashboard, enterprise-grade functionality, real-time analytics, department-specific solutions, custom request forms, automated workflows, and team collaboration tools make Wrike a highly sophisticated project management tool.
With that said, Wrike is not cheap. Luckily, it is not expensive either. If you are hesitant, feel free to get started with the free plan. You will soon realize why Wrike is a top work management software tool.
Yes. It offers limited features, but many small teams find these features adequate. The vast majority of users who use the free plan end up purchasing a paid plan.
The procedure of setting up a free trial plan is quick and easy. Management of tasks, file sharing, spreadsheet view, discussions in tasks, advanced email integration, real-time activity stream, and basic integrations are just a few features that come with the free version.
Wrike’s free trial is for two weeks. For users, two whole weeks is enough to figure out what the tool can do for their businesses. In case you find that Wrike is not a good fit for your business, you can close your trial account. The procedure is quick and easy.
Next Step: Choose the Right Wrike Plan for You
As a project management tool, Wrike has a praiseworthy pricing strategy. Regardless of the type or size of your business, there is a Wrike plan for you. So, choosing the right plan should not be a hassle.
If you think you are not yet ready to invest in the tool, we encourage you to get started with the free plan. And if you are still wondering which paid plan is right for you, use a free trial. In two weeks, hopefully you will be able to make an informed decision.