The 12 Best To-Do List Apps for Mac in 2025

ClickUp helps with all the work associated with managing tasks. It assists you in setting task reminders and helps team members assign tasks. You also do not have to worry about to-do lists, recurring checklists, repeating tasks, status templates, and setting priorities and due dates. You can easily manage all this conveniently from your Mac screen.

You can use the customization option to personalize your workspace to suit your taste. ClickUp has seven workspace options; it gives you customization options like custom statuses, Google Calendar, custom fields, shortcuts, file attachments, full-screen mode, tags, dark mode, customized notifications, and spreadsheets.

Two-factor authentication is also available to protect your team and provide more robust security. This feature is available even on the free forever plan, and you can enable 2FA via apps like Google authenticator.

ClickUp makes team collaboration easy by providing guest mode, status notification, public sharing, and user groups. It also allows for correction, editing, and proofreading for all team members.

Todoist gives you an avenue to analyze your productivity and improvement based on your tasks and accomplishments. It helps organize your work and tasks to make tracking your progress easy, and monitoring the progress of your task will help improve your productivity.

The task overview feature makes it possible to have a clear picture of your day and to-do lists. It makes it easy to add, move and schedule your daily tasks; the drag-and-drop interface makes managing tasks a walk in the park. You can also make a task a habit by using the recurring due date option under task overview.

Todoist provides a graph feature designed to track your daily or monthly productivity, making it easy and fun to monitor your improvement over time. This feature is available in both the free and paid packages.

Teamwork and collaboration are easy because Todoist allows you to effortlessly share files with your team members. It helps you easily share tasks with team members, making collaboration a breeze.

Any task or project you do on Todoist is safe due to its backup function. Your task and project progress saves while you are working, and this function comes in handy when you forget to save your data or mistakenly delete or cancel your work.

Asana has one of the best free plans because of the variety of features available on this package. This free plan gives you access to unlimited storage for your projects (with a limit of 100 MB per file), access to messaging and activity logs, and many other great features. Though it has a 15-user limit, this plan will suit you if your project management needs are basic.

This software integrates with more than 100 well-known third-party apps like Zoom, G Suite, Dropbox, Slack, Zapier, Zendesk, and Salesforce. Unlimited integration helps improve the app's effectiveness and gives you access to more functions and features.

The multiple project view makes Asana one of the best to-do-list software suitable for business management. You and your team members can view projects and manage tasks in different ways that suit your team members' preferences, and this is possible with the various tools that Asana provides. The platform features several different project and task views like Calendar view, Kanban view, and to-do lists.

With features like multiple project views, flexibility, file sharing, and robust app integration, Asana is sure to boost team collaboration and cohesion.

Time tracking helps record time while you work on your task, which is very important for organizations. This feature will help your organization with billing and invoicing clients and keeping accurate time records. However, the time tracking function is only available on the Professional package.

Analytics provides you with detailed information about your team’s performance, completed tasks, and your team’s overall progress through charts.

Keeping track of a task is crucial in project management. You need to know the development rate of your organization, and the progress tracking tool feature is necessary for this. Tracking your progress makes it easy to see the amount of work left and the time you will need to complete the task.

On Wrike, each team member has the option of individual workspace customization to suit their personal preferences. As a team member, you can tweak the general Wrike workspace design to your taste. This helps to increase your productivity since you can customize the app to be as simple as you want it to be.

This tool helps you manage your project with features that make it possible for managers and team members to track and monitor a project’s progress. It offers project planning, to-do lists, task assignment, and due-date reminders.

OmniFocus breaks down complex projects into more manageable chunks. It provides two options to approach your project, either in an orderly manner or in your preferred arrangement.

One great feature of this software is its ability to sync your data across all your connected devices. You do not have to worry about losing your data because it saves all your information on all your connected devices.

OmniFocus saves your information and progress on all your connected Apple devices, giving you access to your project when you are offline. Any edit made to the data is saved locally and automatically updates when the device regains internet access.

With OmniFocus, losing your data is next to impossible because of the Mail Drop feature used by the software. OmniFocus creates a unique email for every user to store and send tasks.

GoodTask makes it easy to keep to deadlines with its double reminder and calendar feature. It syncs information from your GoodTask with the details in your apple calendar and reminder. Suppose you forgot to add an event to your calendar or set a reminder for a task, GoodTask automatically adds it to your Mac reminder and calendar if it is already in your GoodTask.

GoodTask has a very straightforward and understandable interface. You can easily set and check tasks and it is easy to operate.

Managing projects might sometimes be challenging because they keep repeating; however, GoodTask helps filter projects and create a smart list with its Smart List function. Smart lists show when your tasks are due and manage your current tasks by breaking them down into sub-sections.

The drag-and-drop interface makes it easy to manage your work and projects in GoodTask. You can easily manage your workspace and make changes to previously existing tasks. This will ensure that managing projects and specific tasks is less cumbersome.

nTask helps you to create your project strategy, track your task progress using tools like due dates, progress tracker, and set and check work capacity. It makes for easy and speedy task completion.

nTask boasts smart task planning, task progress tracking, and task assigning features. Plus, it also helps create and manage to-do lists and recurring tasks, as well as paint a full picture of your tasks.

This to-do list software helps to manage timesheets. It sets a stipulated time for a task and manages it. This tool works manually and automatically, meaning it automatically sets, monitors, and tracks the time for a particular task and the time spent on the task. You can also set the timesheet manually to monitor and track time spent on a task.

nTask provides the Risk Module function, which gives detailed risk information for a project or task outlined on a risk register. This risk module includes a risk register and a risk matrix. You get information on projected risk for a project, which shows in a graph form.

nTask features kanban boards for project management, although it is only available on a paid plan.

TaskPaper comes in a simple text format that helps you manage tasks clearly and concisely. It also features several shortcuts that prove useful in cases where you need to format the app.

This Mac app automatically creates a new task whenever you end a line with a colon. You can also create a simple task list when you press ‘dash’ and hit ‘Space.' Once you've completed a task, you use a @done tag to cross it off.

TaskPaper covers four entities which are projects, tasks, tags, and notes. You can use Tags to easily organize all entries into work, priorities, and as many categories as you may need. You can also collapse and expand your Lists to get a better overview of projects. If you need to create more sub-tasks, all you need to do is press the tab key.

If you need to find a specific task, you can find it by using Tags or a Search Bar, and that's just scratching the surface of your search options. There is also an advanced search language with unique attributes and expressions for complex queries. With this feature, TaskPaper can also function as a project manager.

You can customize TaskPaper to your liking. To update fonts, colors, and the basic appearance of this to-do app, you can use a stylesheet editor. Since the background is so flexible, you can include many fan themes available online or create your own.

As an Apple user, you'll never lose grip of any task on your schedule since TaskPaper provides integration with Apple reminders. All you need to do is attach a date to your tasks and export it to your reminder app.

Tick Tick lets you share your list and assign goals to ensure seamless collaboration with friends, family, and team members.

When you create new or recurring tasks, or add notes via voice input or typing, the date entered will automatically set the due date and a task reminder with the Smart Date Parsing.

Pomo Timer is Tick Tick’s take on the classic Pomodoro timer and helps users log their distractions and stay focused while at work. You can customize all the Pomo Timer settings to suit your needs.

Tick Tick’s calendar integration helps you add all your calendar events to Tick Tick.

This newer task management feature helps split an enormous task into smaller units. Each subtask has the functionality that regular tasks have. This means that you can set due dates, tags, and priorities, or assign them to others.

One of the key features that Tick Tick provides is its Kanban method of project management which splits tasks into to-dos and progress columns. The Kanban view makes it easy to edit multiple task lists in different columns.

Tick Tick lets you create notes so that you can record your thoughts and ideas without having to switch to other apps. It can also be helpful for task management in cases where you want to add some contextual information regarding your tasks list.

This feature lets you create projects, new tasks, and subtasks that are ideal for tracking the intricacies of your to-do lists.

Microsoft To Do comes with a collaborative function that helps you invite others to your projects, making it perfect for collaborating on worklists with your team members.

You can choose to pair Microsoft To Do with Microsoft Planner to create a collaborative workspace that helps you see the Macro plan of your projects and add more details and steps you might have missed amongst more extensive project plans. It also boasts Outlook Tasks integration.

Another key feature is the prioritization feature that helps you review all your tasks at the start of each day and move them to your My Day list.

One of the most significant advantages of Microsoft To Do is that it has the same level of security and compliance as other Microsoft apps.

Evernote integrates fully with Google Calendar and you can link your notes to events to make them more useful and easy to find. You can add notes to events instantly and get quick access to them later from the calendar widget on the Home screen. You can also set up a logically structured note, complete with details of events and sections for action items and notes. Furthermore, there is the option to search for event details—like location, date, and attendees—accessing the information you need is easier than ever. Evernote can also remind you to open or create a note before or immediately after an event.

With this feature, you can clip web pages, articles, or PDFs and save them in Evernote. As a Mac user, you can decide to take a screenshot of a full page or just the parts that will be useful. When you take a screenshot of a web page and add highlights, text, and other annotations, the Web Clipper ensures that these screenshots are clear on Evernote. You can also tag the things you save so all your research, ideas, photos, and more are easy to use with keywords when you add titles and save content to the notebook in a way that makes sense.

Evernote's task management features give you an overview of everything you need to focus on tackling the task at hand. With your tasks intertwined with your notes, there will be no need to interrupt your workflow by switching between your notes and a to-do app. You will also be able to get things done on time by setting due dates, reminders, and flags. Evernote also helps you assign tasks from your to-do lists to other people and track their progress easily.

This feature allows you to see older note versions. The notes in your account will automatically be backed up on Evernote periodically, and Note History becomes useful when you need to view or restore these older revisions of some of your notes.

If you install Evernote on your computer, it will store all your synced notes in a local database. Since your notes exist in local files on your computer, you can always access them, even without an internet connection. Any changes you make while offline sync automatically the next time your computer connects to the internet. This feature is also available for the mobile version.

With Remember the Milk, you can attach documents, spreadsheets, files, and photos to the relevant tasks from your Dropbox or Google Drive account.

With this feature adding new tasks to your to-do list is fast. You can add tasks faster than ever when using Smart Add for your desktop. All you have to do is use a quick keyboard shortcut to pull up Smart Add wherever you are and start adding.

If you want to indicate that some lists or Smart Lists are more important than others, you can use the Favorites feature. You can use it to filter out tags, locations, and even contacts that you use pretty often. You can pick your favorite lists tags, locations, smart lists, and more and have all of them delivered in one room. You will have the time spent searching through the navigation for your super important contacts.

With this feature, you are able to break your tasks into smaller, more manageable pieces. You can cut your task into as many subtasks as you need, and even those subtasks can have their own subtasks. A good thing about managing subtasks in Remember The Milk is that a subtask can do just about everything a task can do. Subtasks can have due dates, tags, priorities, and many other features.

Sharing tasks is relatively easy with Remember The Milk. You just have to click the “Share” button on any list and add the names or email addresses of the people you want to share with. You get the option to choose if someone will just be able to view a task or can also edit them. If you want another person to be in charge of the to-do list, you have to change the owner. You can also remove contacts from the share at any point if you want to stop sharing the list.

Remember The Milk provides built-in notifications. A bell on the top right of your screen shows when someone shares a list with you, gives you a task or subtask, adds your contact, or decides to join Remember The Milk after you invite them. You can quickly respond to these actions right from the notification. You also get notified by email or desktop notification to ensure you're constantly updated. You can set the reminders to a specific time and be location-based reminders. Each task now has the option for individual reminders. You can get reminded by email, IM, SMS, Twitter, mobile, or desktop notification.