Top 15 Freelance Project Management Software in 2025 (Free Tools & Apps)

Managing multiple projects as a freelancer can be frustrating sometimes. Even if you are great at organizing your work, there is a good chance for you to miss a few deadlines that can cost you your clients.

As a freelancer, your responsibilities include everything from advertising, drafting proposals, client onboarding, servicing, delivery, generating invoices, following up on payments, and managing your tax invoices as well.

For managing all your chores efficiently, you need advanced and robust freelance project management software. These applications help you stay on top of your deadlines and avoid the last-minute hassle.

Best Freelance Project Management Software Tools

The project management software tools available in the market may not interest you as they focus mainly on multiple team members. Here we have compiled some of the best project management software tools for freelancers suited for personal management.

1. ClickUp

Best Freelance Project Management Application with Instant Import and Export Features

ClickUp is an all-in-one application that helps you store and track all your tasks from a single platform. Its advanced project management features allow you to plan and manage your projects with visual charts and timeline views.

Main Features

Benefits

• Easy to use and an interactive interface.
• Efficient integrations, eliminating the need to switch between apps.
• 24*7 customer support
• Manage unlimited tasks with the free plan.

Pricing

ClickUp has five plans – Free, Unlimited, Business, Business Plus, and Enterprise.

• The Free Forever plan is most suitable for personal use. You can create unlimited tasks, create Kanban boards, and email your clients directly from the application.
• The Unlimited plan offers you limitless storage options, creates Gantt charts, and allows you to manage your resources effectively.
• The Business plan gets you to access the advanced automation and dashboard features.
• The Business Plus plan allows you to create subtasks in lists, offers personalized admin training, along with priority customer support.
• The Enterprise plan offers advanced security options, including white labeling, single sign-on options, and guided client onboarding.

Try out ClickUp’s Free 30-day trial and get access to premium features, including advanced security features and automation.

2. Monday.com

Leading Project Management Software for Freelancers with a Visual Interface

Monday.com is an easy-to-use application, which allows you to visualize and plan your projects. You can manage your projects with Kanban boards, maps, or a calendar timeline.

Main Features

Benefits

• Create auto-generated, fully searchable documents.
• Seamlessly integrate with hundreds of applications.
• Easily configure and customize the platform to fit your needs.
• It offers excellent reporting and analytics tools.

Pricing

Monday.com has five plans – Individual, Basic, Standard, Pro, and Enterprise.

• The Individual plan offers pre-built templates, along with unlimited boards and documents to organize your project.
• The Basic plan offers up to 5 GB of storage space and allows you to plan and manage your projects with Kanban boards.
• The Standard plan gives you access to timeline, Gantt, and calendar views, along with advanced integration options.
• The Pro plan offers more than 25,000 automation options and allows you to create formulas to perform data calculations, all within the platform.
• The Enterprise plan gives you access to advanced reporting features, along with actionable insights to improve on your projects. It also offers premium support and security features.

With Monday.com’s Free Individual plan, you can get access to more than 200 pre-built templates, mobile applications, and 24*7 customer support.

3. Teamwork

Affordable Freelance Project Management Platform for Tracking Billable Hours

Teamwork helps you increase your profitability and grow your business by enabling you to track all your projects and clients on a single platform. The platform allows you to track the billable hours easily and deliver your project on time and within budget.

Main Features

Benefits

• Get complete visibility of your tasks through Gantt charts.
• With Calendars, get a brief overview of the upcoming tasks, milestones, and due dates.
• Create custom fields to manage and filter your information.
• Build personalized dashboards to view your performance indicators.

Pricing

Teamwork has four plans – Free Forever, Deliver, Grow, and Scale.

• The Free Forever plan allows you to create subtasks, track dependencies, and view your projects through calendars.
• The Deliver plan gives you access to over 20 project templates, an in-built time-tracker to track your billable hours, and create Gantt charts to organize your workflow.
• With the Grow plan, you can set a budget for your project, create custom fields, and use project tags to manage your processes.
• The Scale plan gives you access to a profitability report, creates unlimited financial budgets, and offers 500GB of cloud storage space.

With Teamwork’s free 30-day trial, you can experience their advanced features and integrate the platform with multiple third-party applications.

4. Wrike

Most Suitable Platform for Freelance Project Management for Scalable Growth

Wrike offers extensive features to maximize your performance, accelerate growth, and improve the overall customer experience. You can easily customize your dashboards, workflows, and web forms to align with your goals.

Main Features

Benefits

• Offers advanced tools for supporting scalable growth.
• Organize your tasks effectively with shareable Kanban boards.
• Use the time-tracking tool to track billable hours.
• Personalize your app experience with AI-powered work intelligence.

Pricing

Wrike has four plans – Free, Professional, Business, and Enterprise.

• With the Free plan, you can create interactive boards and integrate cloud storage applications to the platform, including Google Drive and Dropbox.
• The Professional plan allows you to create interactive Gantt charts and offer up to 2 GB of storage space.
• The Business plan offers automation engines, pre-built report templates, guest approvals and allows you to customize your workflow.
• With the Enterprise plan, you get access to advanced security features, including two-factor authentication, along with 10 GB of storage space.

You can try out Wrike for free for 14-days, and experience the power of a modern and agile platform.

5. nTask

Cheapest Freelance Project Management Software to Streamline Project Planning

nTask is an efficient freelance project management software that simplifies project planning and helps you keep your priorities in focus. The platform can help you manage your resources, track task dependencies, and generate a financial summary.

Main Features

Benefits

• Create Gantt charts for smooth workflow visualization.
• Make quick, data-driven decisions with the help of advanced reporting features.
• Track time with nTask’s automated web timer.
• Create dedicated workspaces to keep all your data in one place without losing any information.

Pricing

nTask has three plans – Basic, Premium, and Business.

• The Basic plan allows you to create and personalize unlimited workspaces, create timesheets, and give you access to 100MB of storage space.
• With the Premium plan, you can easily create visual Kanban boards and Gantt charts.
• The Business plan offers 10GB of cloud storage to its customers, allows you to create custom fields, manage your risks, and gives you access to pre-built Kanban board templates.

With nTask’s free 14 day trial, you get access to unlimited workspaces and tasks, along with tracking issues and bugs in your workflow. You can save up to 33% by subscribing to their annual plan.

6. Bonsai

Top Freelance Project Management Tool with Smart Automations

Bonsai helps you integrate with multiple platforms and automate every step of your business. It enables you to create structured proposals with precise estimates, allowing you to close deals faster.

Main Features

Benefits

• Create customizable, legally-binding online contracts to secure your business with your clients.
• Powerful tools to add leads, manage existing clients, and organize multiple projects.
• Create custom web forms to collect input from your clients easily.
• Get paid with Bonsai cash.

Pricing

Bonsai has two plans – Workflow and Workflow Plus.

• The Workflow plan allows you to create unlimited proposals and legally-binding contracts with your clients. You can also manage and onboard new clients through their CRM feature.
• With the Workflow Plus plan, you can customize and create client forms and questionnaires. Along with premium customer support, you can also integrate Bonsai with Calendly.

Get two months free by subscribing to Bonsai’s annual plan subscriptions.

7. Toggl Plan

Best Project Management Platform for Freelancers for Creating Visual Roadmaps

Toggl plan allows you to plan projects, stay on track, and deliver your projects on time. You can easily visualize your plans with this platform, balance your workload, and achieve your project goals.

Main Features

Benefits

• Share project URLs with your client to keep them in the loop.
• Easy drag and drop interface.
• It offers a clean timeline with visual indicators for milestones and due dates.
• Organize your projects into Kanban boards.

Pricing

Toggl Plan has three options – Solo, Team, and Business.

• The Solo plan allows you to create unlimited workspaces, project timelines, milestones, and tasks.
• The Team plan offers a visual workload management tool and allows you to manage recurring tasks efficiently.
• With the Business plan, you get access to advanced security features, including a single sign-on option. You can also export your project data reports easily.

With the Free Solo plan for freelancers, you can create unlimited workspaces and tasks, along with setting up email notifications.

8. Any.do

Free Project Management Software for Freelancers with Seamless Syncing Across Devices

Any.do is an award-winning application to get your projects organized and increase your productivity. Seamlessly sync your data across all your devices, manage your tasks, and set reminders, all from within the app.

Main Features

Benefits

• Flexible calendars with beautiful themes and turbo-charging powers to save your time.
• Access the platform from your mobile, laptop, desktop, tablet, or even your watch.
• Intuitive and simple interface.
• Dedicated section to manage day-to-day tasks like grocery shopping.

Pricing

Any.do has two plans – Basic and Premium.

• The Basic plan is their staple offering, which allows you to access their calendars, create to-do lists, set reminders, and plan your day-to-day tasks without any restrictions.
• With the Premium plan, you can customize themes to match your brand, get access to WhatsApp reminders, and unlock location reminders for your mobile.

Any.do has one of the best and fully-featured Free plans, allowing you to organize and prioritize your daily tasks without any restrictions.

9. Trello

Top Freelance Project Management Platform with Customizable Workflows

Trello allows you to manage projects and organize your tasks efficiently. The platform’s intuitive features help you customize your workflows according to your client’s expectations, from setting up meetings and projects to planning events and goals.

Main Features

Benefits

• Access Trello from multiple devices due to its responsive design.
• Get notified about every action taken in your Trello board, including every comment your client makes.
• Simple and user-friendly interface.
• Real-time and cloud-based applications allow you to collaborate with your client efficiently.

Pricing

Trello has four plans – Free, Standard, Premium, and Enterprise.

• The Free plan allows you to create unlimited Trello cards, store limitless files in their cloud storage, and customize your platform background to fit your branding.
• The Standard plan offers advanced checklists, creates custom fields, and saves searches for easy future access.
• With the Premium plan, you can access multiple project views, the unlimited command runs, and priority support features.
• The Enterprise plan offers advanced admin and security features, including attachment permissions and Google sign-in. The plan helps you power up your administration process.

Trello offers a Premium 14-day Free trial to their customers, giving you access to unlimited boards, multiple views, and automation.

10. Fiverr Workspace

Leading Freelance Project Management Tool with Seamless Invoicing and Payment Options

Fiverr Workspace, previously known as And.co, helps you automate your freelancing business. It handles every aspect of your business, including proposals, contracts, organizing tasks, time tracking, invoicing, and seamless payment.

Main Features

Benefits

• Offers advanced contracts that help build a secure, mutual, and fair relationship with your client.
• Set up easy subscriptions for automatic, recurring payments based on your billing schedule.
• Automatically track your expenses to generate tax reports.
• Generate automatic invoices based on your tracked time to get paid faster and seamlessly.

Pricing

Fiverr Workspace has two plans – Free and Unlimited.

• The Free plan allows you to streamline your business tools, get your payments done effortlessly, and use advanced contracts.
• With the Unlimited plan, you can access unlimited client management features, custom-branded documents, and priority customer support.

With Fiverr Workspace, you get a 30-day money-back guarantee, where you can cancel your membership within 30 days and get a full refund.

11. Github

Affordable Project Management Platform for Freelance Software Developers

Github allows you to create issues, break them into doable tasks, track relationships, and collaborate with your clients. The platform enables you to sort your projects as boards or spreadsheets and automate your tasks with code.

Main Features

Benefits

• Filter, sort, or group your issues and pull requests easily with the help of GitHub tables.
• Easily track the status of issues with the help of progress indicators.
• Create keyboard shortcuts for every action or command to boost your coding speed.
• View your platform in different modes, including boards, tables, and timelines.

Pricing

GitHub has three plans – Free, Team, and Enterprise.

• The Free plan offers unlimited public and private repositories. Get access to flexible features for project management that adapts to any project and workflow.
• With the Team plan, you get access to GitHub codespaces, enforce restrictions on how your code branches are merged, and create over 3,000 automation.
• The Enterprise plan offers advanced security features like automatic version updates, single sign-on, and advanced auditing. Along with priority support, you also get access to GitHub Connect.

You can access GitHub’s Enterprise plan free for 14 days and enjoy premium collaboration, security, and project management features.

12. Asana

Leading Project Management Platform for Freelancers with Real-Time Insight

Asana helps you track your work from every angle to get real-time insight into your projects. With multiple project views, you can easily organize all your tasks and prioritize them as per your client’s expectations.

Main Features

Benefits

• Create a Timeline view to manage your tasks visually.
• Get access to more than 50 pre-built templates and customize them to fit your needs.
• Manage all your work on a single platform with more than 200 third-party integrations.
• Customize your workflows and manage everything, from creative production to customer onboarding.

Pricing

Asana has three plans – Basic, Premium, and Business.

• The Basic plan allows you to create unlimited tasks and projects. With limitless cloud storage, calendar views, and time-tracking applications, you can store and manage all your projects.
• With the Premium plan, you can view your projects in a timeline view and create unlimited dashboards. You can create custom fields and reports across unlimited projects.
• The Business plan allows you to set strategic goals, balance your workload, and integrate with advanced applications, including Salesforce and Adobe Creative Cloud.

With Asana, you can access its Free forever Basic plan and get access to unlimited cloud storage and more than 100 third-party app integrations.

13. Jira

Most Suitable Freelance Project Management Tool with Sprint Planning Tools

Jira is an agile project management tool for freelancers, offering scrum tools and kanban boards to manage your projects effectively. With roadmaps, reports, and powerful integration options, you can easily track and manage multiple projects with a single tool.

Main Features

Benefits

• Highly configurable and flexible interface.
• Customizable scrub and kanban boards help you manage your projects and deliver valuable performance insights.
• Visualize and measure your progress with end-to-end DevOps tools.
• Build automation rules quickly with a drag-and-drop interface.
• Integrate seamlessly with more than 3000 applications.

Pricing

Jira has four plans – Free, Standard, Premium, and Enterprise.

• The Free plan allows you to manage your projects through scrum or kanban boards. You can also create customizable workflows and basic roadmaps to plan out multiple processes.
• The Standard plan offers integrations with hundreds of applications, assign project roles, and access advanced permissions.
• The Premium plan allows you to access advanced admin insights, along with unlimited cloud storage.
• With the Enterprise plan, you access 24/7 premium support and security features, including password policies, audit logs, and IP allowlisting.

With Jira’s 7 days free trial, you can access their unlimited storage options and premium support features.

14. Basecamp

Affordable Project Management Platform for Freelancers with a User-Friendly Interface.

Basecamp is an all-in-one toolkit that helps you work remotely and organize all your tasks in a single location. The platform offers dedicated tools to plan out your work, share status updates with your client, and ask all the relevant questions.

Main Features

Benefits

• Easily create to-do lists and set due dates to stay on top of deadlines.
• Collaborate with your clients through message boards and customize your post types.
• Create schedules for all projects and integrate them with Google calendar and outlook.
• Access smart invoicing tools with advanced integration options.
• Get a quick insight into your project with efficient insights.

Pricing

Basecamp has two plans – Personal and Business.

• Basecamp’s Personal plan is best suited for freelancers and students. It offers up to 1 GB of cloud storage space along with instant message boards.
• The Business plan allows you to create unlimited projects and up to 500GB of storage space. With advanced client access and pre-built project templates, you can manage multiple projects seamlessly.

Save up to 15% by subscribing to Basecamp’s annual package. The platform also offers free plans for teachers and students.

15. Notion

Cheapest Freelance Project Management Application With Pre-Built Templates

Notion allows you to connect your documents and projects and create a single workspace for your business. This advanced note-taking application helps you store your daily work and knowledge side by side, so you never miss out on context.

Main Features

Benefits

• Reach out to the public by making any Notion page a publicly-accessible website with a single click.
• Collaborate with your clients in real-time.
• Nest your sub-pages inside pages for easy navigation and organization.
• Access more than 50 pre-built, customizable templates to plan and manage your business.

Pricing

Notion has four plans – Personal, Personal Pro, Team, and Enterprise.

• The Personal plan allows you to create unlimited pages, collaborate with your clients in real-time, and export your files in bulk.
• The Personal Pro plan offers unlimited file uploads, along with a 30 day backup of your version history.
• With the Team plan, you get access to a collaborative workspace and more than 50 starter templates.
• The Enterprise plan offers shared wikis and documents as a powerful note-taking tool. You can also access the platform’s powerful API tools to build custom integrations for your team.

With Notion’s Free Personal plan, get access to multiple database views, more than 50 starter templates, and an application for mobile and desktop.

Key Features of Project Management Apps for Freelancers

As a freelancer, you need to manage every aspect of the project on your own. You need a project management application that has powerful features to plan, organize, and manage multiple projects, along with generating advanced statistics to help you onboard new clients.

Here are a few key features that you should look for in a project management application for freelancers.

1. Easy To Use Interface

Project management software should be easy to understand and use. It should help you make your project planning more accessible and should contain a minimal learning curve.

Software with a drag-and-drop feature for customizing workflows and roadmaps would be best for you as a freelancer. It would help if you did not use a complex tool to interpret your clients and unnecessarily deplete your resources and waste your time.

2. Time Tracking Solutions

An in-built time tracking tool is a must for all project management platforms for freelancers. It helps you track your working hours and boost your productivity, and helps you bill your clients more efficiently.

Accurate time estimation would help you work on projects with greater precision, improving how your work will move forward.

3. Seamless Third-Party App Integrations

Easy integration with popular third-party applications help you save time and take your project management to another level. Synchronizing your project data with other applications helps you add more features to your software.

It would be best if you always choose software that offers seamless integration with popular third-party applications, including Dropbox, Google Drive, and Salesforce.

4. Centralized Documentation

Managing your data on spreadsheets or multiple platforms can result in errors and inefficiency. A centralized storage space to save all your files and documents is necessary to boost your productivity.

A comprehensive project management software for freelancers includes a single location to store all your planned or completed tasks, upcoming calendar events, customer data, and project resources. This allows you to access your data quickly and improve the customer experience.

5. Boards and Charts to Manage Projects Visually

Boards and charts help you map out your projects visually, focussing on the status of the tasks. They allow you to track the progress of different projects and communicate the same to your client.

Kanban boards and Gantt charts help sustain a steady flow of tasks sequentially and speed up the process of task delivery.

6. Advanced Customizable Reports

To plan and manage your project successfully, you need to know all the shortcomings and bottlenecks that require a quick solution. For freelancers, project management software should contain customizable reports based on your project budget, expenses, and performance indicators. These reports can then be used to improve the flow of tasks and make informed data-driven decisions.

Project Dashboards are one of the most efficient ways to keep track of your project performance by updating information in real-time. It should include important metrics, including the percentage of completed tasks and planned and actual project value.

7. Automated Invoicing Options

When working individually and with multiple clients, it might be a little challenging to keep track of your budget. Time tracking and automated invoicing options make it easier to bill your clients and generate reports that would be forwarded to them at the end of the week or month.

An efficient platform for project management should also include a project budgeting feature. It helps you keep track of your expenses, along with a brief and clear report on your budget performance.

Choosing the Best Freelance Project Management Software

The best freelance project management software you should use to plan, manage, and execute your projects would depend upon your needs and the general requirements of your clients.

• If you are looking for software with a visual interface and seamless import or export of data, you should try out ClickUp or Monday.com. They offer interactive dashboards that allow you to import your existing data without any restrictions.
• If you require software with an in-built time tracking option to track your billable hours, you should choose Teamwork, Wrike, or nTask. They offer a better insight into your productivity, along with automatically invoicing your clients.
• If you need software with smart, no-coded automation, you can try out Asana, Bonsai, or Trello. These applications help you automate your recurring tasks and boost your productivity.
• If you are looking for a project management platform with customizable and visual roadmaps, you should choose Toggl plan or Jira. These applications offer visual tools to plan out your projects.
• If you require a platform with smart invoicing options, you should try out Fiverr Workspace or Basecamp. These tools ensure that your clients receive a proper invoice of your work and pay you on time.

Was This Article Helpful?