Redtail CRM Pricing – Which Plan is Right For You in 2025?

Redtail CRM has emerged as one of the best CRM software tools for financial advisors. This cloud-based software has gained popularity for its per-database pricing model and highly sophisticated features.

This post is a comprehensive pricing guide for Redtail CRM. We are going to discuss the platform’s pricing strategy and features in detail. Here you will also learn about some strong alternatives to Redtail CRM, and find answers to some frequently asked questions about the platform.

A Straightforward Pricing Model

Redtail CRM has a per-database pricing model, which is pretty straightforward. For up to 15 members, the service costs $99 per month per database. If you have a team of more than 15 members, the price will go up. In such a case, you will have to get in touch with Redtail’s sales team.

Features of Redtail CRM

Redtail CRM offers everything you need to build, strengthen and maintain relationships with your clients. Whether you want to improve your team's collaboration or increase profitability, the platform has features to help you.

The platform allows you to automate workflows to match the way you run your operations. The most notable advantage of the workflow feature is that each task has an accountability, and it leaves no room for skipping something unintentionally.

Since its inception in 2003, Redtail has put a lot of emphasis on integrations. The platform can be integrated with many other tools and platforms. These integrations can help create consistency in your operations and eliminate redundant data entry.

One of the most important purposes of using a customer relationship management tool is to record all relevant data of your clients. Redtail offers some standard reports that help you use data in meaningful ways. These detailed reports make Redtail one of the best CRM software tools.

Redtail’s Calendar is a simple but highly effective way to help your team stay on track. By applying color coding and customizing views, you can use your Calendar the way you want. And thanks to the Retriever Cloud tool, you can seamlessly synchronize Redtail Calendar items with Google Calendar and/or Office 365.

Taking notes is important, because this is how you document your client history. The Notes feature helps you track the customers you talked to. This feature can also remind you of the times and purposes of your conversations.

The CRM allows you to schedule seminars for your customers. Users can also track email campaigns and call campaigns. It’s an amazing way to offer a great customer experience.

Another immensely useful feature is Opportunities tracker, which allows users to track the progress of their sales pipelines. To keep things even more organized, you can put similar contacts into separate groups.

The platform has a free mobile app that helps you stay connected to your operations on the go. You can keep working as long as your phone is with you.

Redtail also offers two-way sync capabilities. You can easily sync this CRM with hosted Microsoft Exchange, web-based Office 365, and Google. That means, you can sync contacts bi-directionally.

Redtail CRM Alternatives

1. Monday.com CRM

Best Redtail CRM Alternative for Medium to Large Businesses

Monday.com is primarily known as a project management tool, but it also offers reliable CRM services. The platform is popular for its affordable plans, flexible customization capabilities, and an intuitive user interface.

There are five Monday.com plans: Individual, Basic, Standard, Pro, and Enterprise. The first one is completely free, and the fifth one is a custom plan. The three predefined plans namely Basic, Standard and Pro cost respectively $8, $10 and $16 per user per month if billed annually. And if you pay monthly, the plans cost $10, $12 and $20 per user per month respectively.

Affordability is just part of the reason why Monday.com has over 127,000 customers. The platform has a free version, which appeals to users who are not yet ready to invest in CRM tools.

The platform offers a wide range of features suitable for businesses of all types and sizes. For a team with fewer than 15 members, Monday.com can be a better alternative to Redtail CRM.

2. Pipedrive

Best Redtail CRM Alternative for Small Firms and Agencies

With more than 50,000 paying customers, Pipedrive is now considered one of the best sales CRM software tools. The platform’s reputation is greatly indebted to its focus on activities, ease of use, and sophisticated automation features.

There are four Pipedrive plans that start respectively at $12.50, $24.90, $49.90 and $99 per user per month. The platform offers a 14-day free trial, but no free plan.

The tool has been designed for businesses that focus on sales. Therefore, for a sales team, it is definitely a better option than Redtail.

Pipedrive also has an edge over Redtail in terms of visual representations of data. The tool can be seamlessly integrated with a host of other software tools and platforms.

The platform is also known for offering great customer support. If you think you will often need to get in touch with the support team, you can’t go wrong with Pipedrive.

3. Keap

Best Redtail CRM Alternative for Small Businesses

Keap is one of the best cloud-based customer relationship management tools known for additional marketing automation features and e-commerce functionalities.

Keap offers super simple ways to manage e-commerce dealings, set up online shopping carts, monitor digital storefront activities, and send quotes, receipts and invoices.

There are three Keap plans namely Lite, Pro and Max that start at $40, $85 and $100 per user per month respectively.

Keap CRM supports PayPal while Redtail CRM doesn’t. Keap has cancellation and modification policies but Redtail has no such policies.

If you are a visual person, you are going to like Keap’s visual representations of data. In this regard, Keap definitely has an edge over Redtail CRM.

Keap’s strength also lies in its customizability. Redtail CRM has room for improving its customizability, especially its custom reports.

If you are not working in the financial services sector, most probably you will find Keap more convenient than Redtail CRM.

4. ActiveCampaign

Best Redtail Alternative for Medium-sized Businesses

While ActiveCampaign is primarily known as one of the best email marketing software tools, it is also a powerful CRM for midsize businesses looking for ways to build and maintain customer relationships. Powerful automation features and affordable pricing are the reasons for the platform’s impressive popularity.

There are four ActiveCampaign plans namely Lite, Plus, Professional, and Enterprise. When billed yearly, the plans cost $9, $49, $149, and $259 per user per month respectively. And when billed monthly, they cost $15, $70, $187 and $323 per user per month respectively.

If your operations involve both customer relationship management and email marketing, ActiveCampaign is one of the best options out there—definitely better than Redtail CRM. ActiveCampaign offers a more precise way to edit the workflows of your team.

When managing deals and contacts, you will find ActiveCampaign more convenient. The platform also has an edge over Redtail in terms of sales and automation features. ActiveCampaign offers lots of free tools including templates for social media calendar, and a subject line generator.

Redtail Pricing FAQ

Next Step: Get Started with Redtail CRM

Unlike most other platforms, Redtail CRM has a per database pricing model. Rather than paying per user, you just pay $99 for your whole team.This tool may not be suitable for very small businesses. But if you have a team of 10-15 members, this platform is one of the best options for you.

You can try this CRM for 30 days before you buy, and that means you have the opportunity to test the strength of the tool before you invest in it. Get the free trial and see what it can do for your business.

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