14 Best Project Tracker Tools to Use in 2024

Monday.com offers an intuitive work view, but even better, you can easily switch between different board views from its dashboard. The individual board views are not only a lot more interesting than being stuck within a single workflow view but are also better at addressing your needs. Dashboards also come with widgets like project timeline, project calendar, and, and custom number columns that help with budgets and resource numbers.

Although its time tracking feature is only available for Pro and Enterprise subscribers, it is still one of the most outstanding features of Monday.com. It gives the project manager and their team the ability to track the time spent on each task by each group. This can be used by adding a time tracking column to each project. The results will then be displayed in the activity log.

Monday.com offers a unique resource management template that covers resource allocation and forecasting. With resource allocation, you can assess the resources you have and deploy these resources in the most beneficial way for your team. Resource leveling is a technique that allows you to pinpoint resources that are not used efficiently and redeploy them to increase efficiency, while resource forecasting entails predicting what will be your resource requirements in the future. All these put together with the other functions of Monday.com’s resource management feature give a clear view of the what, why, when, how, and who in regards to your organization’s resources.

Monday.com is also equipped with a task scheduler that not only plans everything you need to do either in a week or a month while attaching a due date to each of these tasks but also arranges these tasks according to priority. You get to see all your tasks at a single glance.

ClickUp understands how vital Business Process Management (BPM) is to the progress of your organization. Business process management is a process that involves creating, analyzing, managing, and transforming the core processes of your business. The general goal of this is to ensure that your business runs effectively and meets all its objectives.

ClickUp works amazingly well as a task manager because it lets you monitor your to-do lists from a single platform. You can track the status of each team member’s tasks. ClickUp sorts your task so you're not starting another task when you've yet to finish the one you are working on. ClickUp also helps you rank your tasks based on urgency.

With ClickUp’s reporting features, you can track the status and progress of each task.

With Wrike, organizations and creative agencies that bill by the hour can track billable hours. There is an in-built timer that helps project managers and team leads track the hours a team spends on a particular project.

Wrike helps you manage your schedule more effectively. It displays how different tasks fit into the overall project execution and the deadlines attached to each task. This scheduling feature provides a clear visual overview of all assigned tasks, project milestones, and the entire project timeline. Visual timelines help teams better understand a project and what it'll take to finish it.

Another perk of using Wrike for project tracking is its ability to give an overview of which team members or resources are available for each project. It provides clear visibility into each team member's workload and available resources.

Task management is made easy with a drag-and-drop interface that helps you organize tasks and create project folders. Your tasks can easily be linked or edited, and you can add tags that will help your team view the full context of their work.

Time tracking is essential to being able to manage your workload, projects, and billable hours. Teamwork ensures that you can deliver work on time with its in-built online time tracker. This feature helps you monitor the time spent on a project and offers better visibility into team members and their tasks. The visibility you get into projects will help promote transparency with clients since you can be more accurate with your estimates, task records, and bills

Teamwork's Gantt Chart is another feature that is crucial to its project tracking capabilities. It helps you break down your project into tasks, assign work to team members, attach due dates, establish dependencies, increase accountability, and ensure that everyone is kept abreast of when each task is due. It helps you layout tasks in the order they need to be completed which in the end helps build an easy and clear workflow.

Workload is a Teamwork feature that gives you an overview of your team's capacity. This helps you manage your resources effectively. You can reallocate tasks quickly and ensure projects are delivered on time and within budget. It helps avoid bottlenecks by ensuring you have all the resources to meet project deadlines and adjust priorities. It helps you make more informed decisions regarding project delivery times.

Zoho Projects task management tool helps you break down large projects into smaller, more attainable goals. You can assign tasks to team members, set due dates, and track them till they finish. There is also the ability to set priorities and reminders if need be. Finally, you can break down overwhelming tasks into subtasks.

A milestone is a significant progress point in your project timeline. You can add a start and end date to your milestone and even assign a team member to its completion.

Zoho’s Kanban Board helps arrange all your tasks as cards in various columns. These columns vary based on task criteria like priority and percentage of completion. With simple drag-and-drop functionality, the status of these columns can be updated quickly.

Its Gantt Chart helps with thorough project planning and tracking the project closely. You are also able to outline dependencies, highlight important tasks and create baselines regularly. This helps you stay on track for you to complete projects on time.

With Zoho Projects, you can account for every minute spent on a task. Project managers can record team members' work hours and timesheets.

Using nTask, you get to plan projects, decide the billing method, assign resources to projects and dictate the payout rate. With features like budgeting, resource allocation, and setting currency, you can decide the what, when, where, and how of every project you embark on.

nTask helps you quickly plan, organize and assign tasks for each project. This feature provides a clear view of your current project and tasks yet to be completed. You can create a detailed to-do list that helps you track your progress on projects. Furthermore, tasks can be divided into subtasks.

With nTask, you have better control over your project resources because its dashboard shows you all you need to know in one glance. Because nTask offers fabulous collaborative functionalities, your team no longer has to be limited to a single geographic location. This means that you can choose the best man your budget can afford without worrying about the distance. There is an amazing option for you to easily and seamlessly plan out the hierarchy of your team. You can assign individual roles and monitor the individuals on these roles using the Resource Permissions tab.

Hive offers a total of six ways to view your projects and each of these layouts is useful depending on the project your team is working on and how you intend to organize your work. For example, the Status View organizes your project action cards in a list showing the status of your team's workflow. The Calendar View, on one hand, organizes your actions based on your deadlines while the Gantt Chart outlines your actions in a chart form—each line representing a task you want to do—and shows how far you've gone with each task.

The Resourcing feature is easy to use and helps you book resources based on your team's capabilities. You get a clear view of who you've assigned to a task, measure the balance between scheduled work and your team members’ capacity, and ensure that projects are on track to be completed by their due dates. The Resourcing feature also gives you the option of dictating who can view the resource page.

Hive makes it much easier to track your team's progress. You don't have to use different applications for time tracking and project management. Time tracking with Hive starts by setting a time estimate for each project or task. This gives the team members working on those tasks an estimate to run with and helps you notice time overruns. The time tracking reporting option helps team leaders and project managers view the progress of their teams in a timesheet report. Hive also lets you preview and delete time entries.

This is a feature that works hand-in-hand with task management. Podio provides customizable calendars that help you view deadlines and events that are related to you. You can also get an overview of the things going on in your entire team, department, or company. With this feature, you get the option of a personal calendar that is narrowed down to show only your meetings, tasks, projects, and other items that might be relevant to you. There is a Workspace Calendar that provides a broader view of the activities in a certain workspace. You also get to integrate your Podio Calendar with other calendar services like Google and Outlook Calendar. You can set your calendar to display the events from these external calendars in Podio.

With Podio, you can break your projects down into simpler to-dos. Project tasks are easily categorized into different segments. For example, Personal Tasks are tasks that you are in charge of in the team's task list. Shared Tasks are tasks that are visible to all members and require more than one team member to get done. Recurring Tasks are fundamental tasks to project progress that appear frequently. Podio helps you prioritize your tasks and ensure everything is done on time.

These are tools that are useful for organizing and tracking tasks and projects. You can decide to use more than one of these apps when using Podio. They all come with a simple drag-and-drop interface so there isn't anything complicated about them. An example of these apps includes Category, which is used to show the status of a task or project. Another is Date, which is great for setting project deadlines and meeting times. The Money app records real-time costs of tasks and can help with budget tracking. There are so many other apps and all of them are customizable. These can be named and configured to fit your team's unique needs.

For people who oversee several projects daily, Teamgantt helps you use Gantt Charts to manage more than one project. There is also a read-only view of your Gantt Chart that lets you share progress with clients without adding them to your project.

This feature eliminates the waste of time by updating progress automatically, team members no longer need to send updates and reports via email. With Teamgantt, you can automatically receive progress reports on all ongoing projects.

Teamgantt uses this feature to zoom in and out of the chart to see all the team's activities within a particular time frame; a project manager can decide to zoom out as far as 36 months.

While using Teamgantt, you can set up a team calendar to include all scheduled project tasks from the start to the finish of a project to be displayed at once.

Like many other project tracking platforms, Teamgantt helps you create and track timesheets for your whole team.

Scoro helps you to plan and prioritize your tasks. You can avoid overlapping by using a drag and drop planner or Kanban board. You get to manage time efficiently using a shared calendar, in-built time tracker, and timesheets. This feature helps you track billable and non-billable hours to promote transparency when reporting your progress to your clients.

Scoro's Gantt charts help track tasks, event dependencies, and progress with a modern view. It helps you adapt quickly to changes and plans that may affect your schedule. You get a detailed overview of all your activities, either ongoing or completed, and can measure the time spent, expense, and much more.

This feature conducts a thorough analysis of your project process, tasks, and risk areas, and uses the information to create a high-level report. You can monitor your team's performance, uncover bottlenecks, and plan for future opportunities in real-time. Reports and dashboards are displayed in real-time so you don't have to wait for the data to load or refresh.

On Toggl Plan this feature covers all the work that you do. All activities fall under Workspace and a user can have multiple workspaces that they share with other users. You have to set up your Workspace manually.

Toggl Plan gives you four options that you can use to create tasks which are the Timeline view, the Board view, the Add task button, and the shortcut N. Besides these, the task management feature also has a Task Card that helps you gather and present all required information for a particular task. This gives all members of the team a clear view of all relevant information. There are also the Task Properties and sections that outline important details about a task. These properties are the status, dates, assignees, and plan of each task. You can color-code tasks according to urgency, set the start and end date for each project or task, and monitor their progress using the color codes you designed.

Once you add milestones to your timeline, your deadlines are visible to everyone. You can decide if you want to use this feature for one project or expand it to include several projects with Plan View. With several projects, the milestone can be used in the timeline of every project you embark on while with a single project, milestones will only be displayed in that specific project timeline. The same applies to Team View.

Toggl Plan shows a small red number beside the Updates menu when updates are made to a task you follow. You get two categories of notifications. The first is the kind that is related to the changes made on a task, while the other kind of notification comes if you are mentioned or involved in a comment thread. There are also two types of email notifications and they are Action and Task notification emails. You can also choose to get a Daily Overview mail on days that there is something to report.

For easy tracking, Todoist provides you with an overview of all your tasks. Adding on new tasks to a project is much easier and can be done with a single click. There is also the option of setting deadlines or recurring due dates to build better project management practices. Tasks can further be broken down into subtasks and be ordered according to their priority level. You can set reminders for time-sensitive tasks so you get reminded of them ahead of time. Todoist also provides a library of templates for different functions like onboarding a new employee, an action-oriented meeting agenda, or an organized project tracker.

Your team members can share their lists and projects to enable effective collaboration. Tasks can be delegated to other members of the team, you can also get notifications when your team members complete a task or make a comment.

Todoist boards help you see the bigger picture using its Kanban-style cards that are suitable for any workflow. With the use of labels, you can find groups of tasks quickly, or create customized task views with Todoist filters based on assignees, due dates, or even projects. You can customize your view with any of the more than 10 themes available.

Todoist can be integrated with several calendar apps and can display its scheduled tasks inside the calendar you choose.

Todoist helps you set daily or weekly goals and can also track productivity using its weekly or monthly visual reports.

Jira's task tracking function effortlessly organizes your workflow to ensure that you create and complete projects easily. You can use this feature to track all kinds of tasks, from regular tasks to recurring work. With this feature, you can set reminders, due dates, and create sub-tasks so you don't miss any deadlines. The task tracking board is very similar to a to-do list. You can keep track of anything that needs to be done and add items and all relevant information to the task to your board. Once a task is complete you can then move it to the “done” column.

Reporting with Jira will help your team monitor the progress of a project. You are also able to track relevant issues, effectively manage your time, and make predictions about future performance. Jira can generate quick reports using different methodologies including Scrum and Kanban so that you can make data-driven decisions.

Jira provides flexible Kanban boards that will give you full visibility into what tasks your team has completed, which they are working on, and whatever they need to do. With the Kanban Board, your team can properly prioritize their tasks, visualize projects, and do so much more.

This feature is perhaps the most important feature of any project tracking application. It ensures that the entire project process runs smoothly with proper scheduling and planning, eliminating the risk of stretching team members, failing to meet deadlines, and duplicating responsibilities.

Project managers use this feature to outline the important activities related to the project and decide on how to allocate organizational resources where needed. With this feature, managers eliminate the problem of resource misallocation by prioritizing project tasks. Your team can share a calendar, ensuring that team members are always on the same page.

This is arguably one of the best features that Microsoft Project offers. It allows you to keep everything in one place while working on a project for easy access and more coordinated storage. The Timeline View presents the whole project with a top-down view of the entire work. If you plan to present the project to stakeholders, management, or partners, you can easily preview what they would see from their perspective using the project timeline view.

Microsoft Project provides a feature that allows all information and statistics relevant to your project, be displayed simultaneously, providing ease of access to the progress of other affiliated subtasks of the project, saving time, organizational resources, and fostering seamless team coordination.

Microsoft Project requires little effort to generate great reports. You can personalize the data and structure to meet your requirements. This is one of the easiest ways to track project progress since it helps you monitor completed and ongoing tasks.

Project managers get a lot of flexibility when managing project resources on Microsoft Projects. You can monitor all available resources for the best way they can be used in a particular project. The requirements of each project vary and Microsoft Projects helps you determine whether your resources are being overused or underused.