22 Best Project Management Software in 2025 (+ Top Free Tools)

The Everything view gives you a bird’s eye view of all your tasks and projects, making it easy to find whatever you are looking for, regardless of its location within the project hierarchy.

Keep your project well-organized with a hierarchy of spaces, folders, and lists. Use spaces to organize departments and teams, folders to organize initiatives and projects, and checklists to manage project tasks.

ClickUp allows you to view your project from different angles with 16 powerful views. These include list, board, box, calendar, Gantt, form, embed, activity, mind map, timeline, workload, table, map, and whiteboard views.

Extend the functionality of ClickUp and achieve more using the 35+ ClickApps available in the App Center. These include automations, integrations, templates, relationships, custom fields, and many more.

Monday.com comes with a clean interface with color-coded boards that make it easy to visualize project progress at a glance.

Managing projects and tasks on Monday.com is super simple. You can create tasks, assign them tasks, build custom workflows, automate your workflows, change between different views to visualize your tasks and projects most suitably, and so on.

Communicate with your team in one central place, store files and documents and share them with your team, manage your team’s time and workload, and so much more.

Monday.com sends out email notifications to remind you of due dates, as well as real-time updates whenever someone completes a task.

Set up customizable automations that allow you to do away with lengthy chain emails, avoid unnecessary meetings, and eliminate manual, repetitive work.

For those new to project management and managers who want to save time, Monday.com also provides prebuilt templates that you can use to set up projects in a matter of minutes.

Keeping your work and tasks organized is easy regardless of the complexity of your project, thanks to Wrike’s customizable dashboards, project-related folders, and shared calendars.

Live Editing allows team members to brainstorm and collaborate on tasks, while comments, @mentions, and real-time notifications ensure that everyone remains up-to-date on project progress. You also have the option of turning comments into tasks with Custom Request Forms.

Wrike also has a powerful Custom Reporting tool that allows you to build custom dashboards to track project data and generate reports.

The data generated using the custom reporting tool can be visualized in the form of bar charts, pie charts, calendar heatmaps, and 12 other visual depictions, allowing you to show data in the most visually appealing way.

The simple interface makes all the information you need readily accessible without putting endless lists in your face or forcing you to click through dozens of screens.

You can view your tasks as a list or as Kanban boards, and there is a simple menu that makes it easy to find whatever you want.

Working together on projects is efficient and enjoyable, thanks to Teamwork’s excellent collaboration features like in-built messaging, note-taking, file sharing and document management, real-time editing, and guest access.

To eliminate manual work and speed up projects, Teamwork allows you to automate various actions and workflows, while Dashboards provide you with real-time insights about project health.

Give Teamwork extra functionality by integrating it with dozens of popular business apps, including Slack, Hubspot, Xero, Dropbox, Quickbooks, Zapier, Google Drive, and many more.

At the core of Asana is a simple, intuitive, and colorful user interface that presents all the information you need in a well-organized manner.

To give you even greater control over information presentation, you can choose between Timeline, Board, and List view.

Asana’s Inbox makes it easy for users to follow conversations and respond to comments and requests from one central place, rather than following conversations all over the app.

The pre-built templates allow you to get your projects up and running in just a few minutes. You can also set up projects from scratch or import data into projects as CSV files.

Asana is the perfect solution for managing content calendars, marketing campaigns, events, product development, customer relationships, and similar workflows.

Unlike ordinary spreadsheets, Smartsheet allows teams to communicate and collaborate seamlessly on projects, with features like instant chat, shared tasks, automated alerts, notes, and file sharing.

To keep everyone on the same page when multiple people are working on a project or task, Smartsheet has an Activity Log to track all changes made to a task and the reason behind each change.

Smartsheet also comes with an easy-to-use automation builder that allows you to set up automations by dragging and dropping. However, despite its simplicity, you can use the automation builder to set up highly advanced automations.

Instead of switching between multiple apps, get work done in context by connecting Smartsheet to all your fav cloud apps, including Workplace Chat, Skype for Business, Adobe Creative Suite, Microsoft Office 365, G Suite, DocuSign, Outlook, and dozens of other productivity tools.

Hive gives you a choice of four different views for keeping track of tasks, including Kanban View, Gantt View, Table View, and Calendar View. There’s also a “My Actions” section that shows you all tasks assigned to you.

Hive offers top-of-the-range collaboration features, including in-app email, in-app messenger, customized project access, proofing and approvals, task prioritization, and the ability to add email to cards.

To get you started as quickly and efficiently as possible, Hive comes with dozens of pre-built templates for project roadmaps, workflows, and even tasks. Just pick a template that works for you, customize it with a few clicks, and get started.

Hive also has an Analytics feature that provides you with various insights about the progress and health of your project, such as project completion percentage, overdue tasks and actions, most productive resources, most productive days of the work, work done by each team member, and so on.

Hive’s time management features allow you to understand how your team is spending their time, track time by task or person, monitor resourcing by the hour or percentage, and manage your team’s shared calendar.

While GanttPro uses Gantt charts primarily, this is not the only view. GanttPro also gives you the option of visualizing your project in board, workload, list, and time log views.

Resource management is easy with GanttPro’s Workload view, which allows you to track all the tasks assigned to different team members and redistribute tasks to prevent team members from being under or over-worked.

Communicating, collaborating, and managing your team is a breeze on GanttPro with features like comments and @mentions, file attachments, calendar sync, and real-time notifications.

GanttPro allows you to set hourly costs for a resource and add the resources to specific tasks. GanttPro then uses these figures and the estimated task durations to give you accurate cost estimates for various tasks or even the whole project.

GanttPro has an Auto Scheduling feature that automatically adjusts tasks and dependencies in real-time based on changes made to the project.

The critical path feature is a helpful feature that shows you the shortest path to completion and gives you insights into how different changes will affect the critical path.

With ProofHub’s task and project management features, you can create and assign tasks to multiple team members, set task deadlines, assign different priority levels to tasks, and even create recurring tasks.

To plan and visualize your tasks, ProofHub gives you various options, including Kanban boards, Gantt charts, and Table view.

To keep everyone in the loop, ProofHub allows you to create project, task, or team-wide discussions, with @mentions to get the right person’s attention. This means you don’t have to worry about crucial communication getting lost in a cluttered email inbox.

ProofHub also has a Timesheets feature that allows you to monitor how your team spends time across different tasks and track billable and non-billable hours.

Many users also love that ProofHub supports various languages.

ProofHub allows you to personalize the platform with your brand’s theme colors, logo, and custom domain.

To plan, schedule and track tasks, Backlog offers three different views – Gantt charts, Kanban-style boards, and Burndown charts.

Backlog allows you to create custom Wikis that you can use to document and share knowledge within your team.

Backlog gives you access to private cloud repositories to host your code and share it with other team members. Here, you can quickly review other people’s code, see who’s working on what code, and track changes. Backlog also allows you to create SVN and Git repositories.

Backlog enhances collaboration and minimizes confusion with excellent team collaboration features like task comments, ability to add files to tasks, guest roles for freelancers, clients, and vendors, emojis, and support for integration with tools like Slack and Microsoft Teams.

This feature simplifies reporting bugs and tracking their resolution. You even have the option of assigning different priority levels to bugs.

ProProfs Project gives you access to a shared calendar that keeps everyone in the loop. What’s more, ProProfs Project allows integration with popular calendar tools, such as Outlook and Google Calendar, enabling your team to sync their individual calendars with the shared team calendar.

With a single look at your ProProfs Project dashboard, you’ll be able to see all your projects and how they are going. Your dashboard shows you the status of each project, time spent on the project, current progress, whether there are any pending actions, and so much more.

Instead of dealing with messy email threads, ProProfs Project allows team members to comment directly on tasks, which makes it a lot easier for other team members to follow conversations and understand the context behind these conversations.

ProProfs Project comes equipped with a time tracker that you can use to calculate billable and non-billable time.

Use ProProfs Project’s robust reporting features to generate project summaries, financial reports, project performance reports, and so on.

At the heart of TeamGantt are the beautifully designed Gantt charts, which give you a quick view of project tasks, their start and end dates, the team members assigned to the tasks, as well as the relationships between the tasks.

The Gantt charts come with a drag and drop function, which significantly simplifies the process of adjusting timelines, reordering tasks, and changing start and end dates.

Just because TeamGantt is Gantt-based, that doesn’t mean you’re limited to Gantt charts in all situations. If you want a different view of your project, you can switch to Kanban, List, or Calendar view with a single click.

TeamGantt also provides a centralized location where you can keep all your conversations, tasks, and documents, making it easy for your team to quickly find the latest project files, updates, and chats.

TeamGantt’s workload and resource management features allow you to boost productivity by ensuring everyone has enough work to do while ensuring no one is overloaded.

One of LiquidPlanner’s best features is the predictive scheduling engine, which allows you to make intelligent estimates based on what is currently happening within the project. This helps mitigate project risks caused by changes made to the project once it is underway.

LiquidPlanner is also highly suitable for any project manager overseeing multiple projects simultaneously. From the LiquidPlanner dashboard, you can view tasks, project progress, budgets, and even risks for all your projects in one central place.

Conveniently track your team members' work and balance your team’s workloads across multiple projects.

When teams work on the same thing, changes occur often and can easily lead to confusion. To prevent this, LiquidPlanner has a change tracking tool that allows team members to follow all changes and stay up-to-date on the latest versions.

You also get advanced analytics and reporting tools that allow you to monitor project performance effectively, view resource allocation and utilization, and track metrics like costs and profits.

Planning your projects on Celoxis is a breeze thanks to the powerful project planning tools like automatic scheduling, the ability to assign multiple resources to a task, and inter-project dependencies.

Tracking your project is similarly easy with milestones, RAG health indicators, project baselines, and critical path analysis.

To track project budgets and spending, Celoxis provides you with an in-built time tracker for client billing, a revenue forecasting feature, a profit and margin tracking feature, and the ability to create your own custom financial KPIs.

Celoxis also offers highly advanced reporting features, including an intelligent reporting engine that you can use to automatically generate insightful reports, time-phased data reports, drill-down charts, and the ability to quickly export and share reports.

Celoxis comes both as a Software-as-a-Service (Saas) platform and an on-premise solution for organizations that prefer hosting their data on their own servers.

Keeping track of tasks is easy with Workzone’s To-Do Lists, which are automatically emailed to team members so that everyone knows what they need to be working on each day.

Status Alerts ensure that no work slips through the cracks by highlighting late tasks and automatically sending out email reminders for work falling behind schedule.

This is a valuable feature that allows you to visualize whether your resources are over or under-utilized and then reallocate work to balance the workload and ensure optimum resource utilization.

Workzone gives you access to a group calendar that allows you to filter and monitor tasks by department or client and send reminders and updates to people who fall under that specific group.

Many teams and organizations will appreciate that Workzone allows custom branding. This means that you can use your own logo or branding on the platform, truly making Workzone your own.

At the heart of Basecamp’s collaboration features is Message Boards, a central archive from which you can access all your conversations.

Basecamp also has a designated discussion area for team members to bounce ideas off each other and gather feedback.

Basecamp keeps everyone in the loop by sending daily status updates via email, letting users know where a project stands each day.

For project management, you get all the necessary features and tools, such as scheduling, to-do lists, file storage, task assignments, and so on.

Basecamp also offers automatic check-in questions that allow you to quickly ask your team members to update you on their tasks and progress. Examples of such check-in questions include “what did you work on today?” or “what are you working on this week?”

Basecamp has multiple project views, including a Schedule view that shows start and end dates for project tasks and events. There’s also an Activity view that shows you what team members are working on, upcoming milestones, and overdue tasks, as well as a My Stuff view that shows you all the work assigned to you.

The use of a Kanban-based system makes Trello a lot more flexible and free-form. This makes Trello perfect for managing all kinds of work, from small individual projects to big projects with complex workflows.

rello also allows you to add all kinds of details to cards, including documents and images, due dates, task assignees, custom dropdowns, hyperlinks, and so on.

Another great feature on Trello is Butler, an intelligent virtual assistant that helps you automate workflows based on various rule-based triggers.

Add specific functionalities to Trello with custom PowerUps, or connect Trello to apps your team already uses, such as Slack, Google Drive, Dropbox, Evernote, and Confluence.

Trello’s reporting tools are not the most comprehensive, but you can use third-party extensions to add more robust reporting capabilities to Trello.

One of the best things I love about this software is Podio Apps, which allows you to use if-this-then-that logic to build your own low-code business solutions tailored to solve your team’s unique challenges.

If building your own app sounds like too much of a hassle, you can browse through the one million+ apps created by other users and customize them for your business.

Podio also has a robust set of communication and collaboration features that make it very easy for teams to communicate and collaborate on projects. These features include instant messaging, task commenting, status posts, and video and audio meetings.

Podio supports seamless connections to dozens of business and productivity apps, including GoToMeeting, Dropbox, ShareFile, Google Drive, Excel, Zendesk, and many others.

Nifty allows you to customize your own project home screen, from where you can view all your projects and tasks and gain insights into what is going on within each project.

Nifty particularly excels in collaboration due to its well-thought-out communication features. Team members can brainstorm and share ideas with Discussions, while messages shared in these discussions can be easily converted into tasks.

If you need to share project-related material, Nifty allows you to upload or share files directly from your hard drive or file-sharing services like Google Drive or Dropbox.

Nifty has multiple views that enable you to track your project at different levels easily. The Kanban view makes it easy to maintain a high-level view of the project and prioritize tasks, while the Detail view makes it easier to track project milestones.

Nifty’s time tracking tool gives you detailed breakdowns of how your team spends their time, allowing you to drive efficiency and make smarter decisions.

The user interface on Microsoft Project resembles what you’ll find in most other Microsoft Office apps. People who are conversant with other Microsoft Office apps will find it relatively easy to figure out how to use Microsoft Project.

One of the things you’ll love on Microsoft Projects is the ability to add a high level of detail to tasks and resources. For instance, when you select a specific team member, you can see this person’s availability, all the tasks assigned to them, the start and end dates for these tasks, and so on.

Use pre-built templates to whip up reports quickly or create your own custom reports that suit your needs. What’s more, you can easily export these reports to PowerPoint.

Microsoft Project has an intelligent scheduling engine that allows you to optimize your resource allocations based on availability, project duration, and effort required to complete a task.

Scoro comes with multiple customizable views that allow you to focus on different aspects of your project. Use board view to get a bird’s eye view of your project, or switch to Gantt view to see scheduled tasks and track progress.

With the Sales and CRM feature, you can see all communications between clients and your team, track leads, send quotes and invoices, track team and individual targets, and make sales forecasts.

Scoro has an in-built time tracker to help you keep an eye on where and how your team members are spending their time, as well as shared calendars and timesheets. You can also use the in-built time tracker to monitor billable and non-billable hours and then use these as a basis for developing client invoices.

Scoro also has an automated reports feature that simplifies the process of generating project reports, making it easy to monitor risk areas, identify bottlenecks, and analyze your processes for improved project performance.

MeisterTask comes with a beautifully-designed interface that makes using this tool easy and enjoyable.

MeisterTasks’s personal board allows you to keep your tasks organized by pinning them on a board customized for you.

Managing tasks on MeisterTask is simple, thanks to intuitive task management features like assignees and watchers, time tracking, due dates, file attachments on tasks, multiple checklists, and custom fields.

You also get access to handy but straightforward collaboration features, such as task scheduling, user mentions, task watching, email notifications, and tags.

MeisterTask supports integrations with dozens of third-party tools, such as Gmail, Slack, MS Teams, GitHub, and Timely, in addition to the Meister Suite of tools.