20 Best Microsoft Project Alternatives Online [Free & Paid]

Updated Nov 17, 2022.

With around 30% American workforce expected to work from home, you might be looking for some Microsoft Project alternatives. Here we have reviewed the best alternatives with our top 5 choices.

Monday icon

Monday.com

Boost your team’s productivity, alignment, and efficiency with a work OS that lets you shape workflows to fit your needs.
Clickup icon

ClickUp

Bring all your team members together and keep your work in one place, including docs, chat, tasks, goals, and more.
Asana icon

Asana

Work on big ideas and stay organized and connected, so your team knows exactly what to do and why it matters.
Wrike icon

Wrike

Streamline your process, gain visibility, and manage multiple projects without missing any building blocks.
Zoho icon

Zoho Projects

With this cloud-based project management tool, collaborate with your team, plan your project, and track your work.

Our work is supported by affiliate commissions.

You might look for the best Microsoft Project alternatives as the platform lacks a real-time dashboard and advanced visualization features. In today’s teams, both clients and members need easy-to-use, scalable, and visual software that updates in real-time. The alternatives mentioned in our review are a unique substitute that sets them apart from others.

Why Look for an Alternative to Microsoft Project?

Even though MS Project is a great tool offering flexibility, there are a few reasons why you might look for an alternative to the Microsoft Project.

  • Not great for data sharing and collaboration.
  • Too advanced for beginners and non-technical members.
  • Lack of real-time dashboard and poor progress and project visualization.
  • File compatibility issues.
  • Expensive for startups and small businesses.

Best Microsoft Project Alternatives

1. Monday.com

Best Microsoft Project Alternative for Visual Management

Editor's Take
9.2 out of 10
Best For
Visual Management
Price
$0/mo – $22/mo
Annual Discount
Save 18%

Monday.com is a platform built for the new age of working. It allows you to customize your workflows to fit the needs of your clients and teams. What I love the most about this MS Project alternative is its visual management feature. You can create visual boards for your teams and align your goals. Monday.com gives you the option to view your workflows as Gantt charts, Kanban boards, calendar, and timeline views.

Try Monday.com

Monday.com offers a customizable interface that lets you build workflows to boost your team's productivity.

Best Features

  • Visual Boards: Manage everything from your projects to the department with the help of visual boards. These boards can be tailored the way you want.
  • Code-Free Automations: Streamline all your processes efficiently and focus on the work that matters the most. Code-free automations allow you to save time and stay up-to-date.
  • Gantt Charts: These charts offer a flexible and visual platform to plan, execute, and track projects. You can track your milestones and improve your team's coordination while managing projects.
  • Kanban Boards: Easily handle and manage your workflow with the help of Kanban boards. These boards are easy to set up and configure, and can be fully customized as per your needs. The Kanban boards are scalable.
  • Manage Workloads: This Microsoft Project alternative allows you to manage your workload and assign tasks easily. When more than one person is working on a task, project managers can choose to display how the work is divided between them. This, in turn, helps to improve productivity.

Pros

  • Monday.com offers multiple views for your boards to help you customize them the way you want.
  • Visualize the progress of your project with Gantt charts.
  • Manage your work on the go with an efficient mobile application.
  • Track your time and daily tasks from within the application.

Cons

  • Limited reporting capabilities.
  • Features of mobile applications are limited.
  • Lacks a fully-fledged status report option.
  • Cannot directly integrate with popular third-party applications, including Salesforce and SharePoint.

Monday.com has five plans, including a free basic plan for its users.

Monday.com gives you access to a free 14-day trial. This free Microsoft Project alternative allows you to create Gantt charts, set automations, and build a multi-project dashboard.

2. ClickUp

Leading Microsoft Project Alternative for Remote Businesses

Editor's Take
9.0 out of 10
Best For
Remote Businesses
Price
$0/mo – $19/mo
Annual Discount
Save 45%
Promotion
Free Plan

ClickUp helps you work smarter with your team, simplify the tasks at hand, stay on track, and achieve your goals. I would highly recommend this software for companies who take up remote clients. ClickUp allows you to create a transparent environment where you can efficiently collaborate with your team and clients. You can also share the progress of the project quickly.

Try ClickUp

ClickUp allows you to manage all your work in one place, including docs, images, chats, and goals.

Best Features

  • Customizable Tasks: ClickUp allows you to quickly customize the tasks and assign them to your team. You can choose from more than 35 available apps and customize your task management as per your needs.
  • Integrations: Integrate with over 1000 tools and improve the platform's functionality. It is one of the best Microsoft project alternatives, allowing you to sync your team calendars and store your files and images on the web with cloud storage.
  • Efficient Documents: Share anything with your team with the help of efficient documents. These can help you edit in real-time, collaborate on project ideas, document bugs, or jot down meeting minutes.
  • Real-Time Reporting: The real-time reporting feature helps you stay on track, set your goals, and access efficient resource management. This makes ClickUp better than all the other MS Project alternatives.
  • Reminders: ClickUp lets you set comments, conversations, and team reminders. These can be accessed and managed easily with the reminder management feature. This would be a great and user-friendly alternative for a Microsoft Project user.

Pros

  • Get access to valuable insight through the dashboard.
  • Add unlimited users to your team.
  • Interactive and user-friendly layout.
  • Cost-effective monthly plans.

Cons

  • Does not offer a table view in the mobile application.
  • Slight learning curve due to several features.
  • ClickUp Docs do not offer a referencing option, making it difficult to search for notes later.
  • Cannot integrate or send tasks and reminders directly to Gmail.

ClickUp has five plans – Free, Unlimited, Business, Business Plus, and Enterprise.

ClickUp offers its users a free forever plan. This free Microsoft Project alternative lets you create unlimited tasks, add members, and track your team's time to enhance productivity.

3. Asana

Top Microsoft Project Alternative for Small Businesses

Editor's Take
8.7 out of 10
Best For
Small Businesses
Price
$0/mo – $24.99/mo
Annual Discount
Save 18%

Asana offers you the easiest way to manage your team projects and tasks. The platform offers you everything to stay in sync, hit deadlines, and reach your business goals. I would recommend Asana for small businesses as you can organize your project with boards and track your project progress from every angle. This MS Project alternative also lets you automate all your routine work.

Try Asana

Asana is a great alternative to MS Project which helps you and your team stay organized and connected, allowing you to work on big ideas.

Best Features

  • Milestones: Measure your team's progress and share it with your clients and stakeholders with the help of milestones. These visual and significant checkpoints also help you stay on track with your project.
  • Workflow Builder: Asana lets you coordinate your work seamlessly across teams and departments with their workflow builder. You can connect your teams, organize your tasks, and streamline all your projects in a single place. This makes Asana one of the leading Microsoft Project alternatives.
  • Universal Reporting: View and track your work from every angle with the universal reporting feature. The dashboard, charts, and graphs give you key insights, helping you figure out any trouble in your workflow.
  • Automation: All your routine tasks can be automated, including setting a due date, assigning tasks, or moving tasks from one section to another. The custom rules builder lets you write your own rules and automate tasks within seconds.
  • Custom Fields: Capture information uniformly by creating a number, text, or drop-down fields in your projects or portfolios. This helps you sort and filter information and track the project's status.

Pros

  • Set priority to your tasks and projects within the platform.
  • Track customer journey and query with a customizable dashboard.
  • Collaborate with your team, clients, and stakeholders efficiently.
  • Integrate with third-party applications, including Salesforce, Dropbox, and Google Calendar.

Cons

  • You can assign tasks to only one person with Asana.
  • Limited exporting functionality.
  • Offers too many features, making it overwhelming for new users.
  • Lacks customized notification options.

Asana has three plans – Basic, Premium, and Business.

Asana gives you access to a free 30-day trial, where you can create unlimited dashboards, set goals, and manage your workloads.

4. Wrike

Best Microsoft Project Alternative for Beginners

Editor's Take
8.5 out of 10
Best For
Beginners
Price
$0/mo – $24.80/mo
Annual Discount
No

Wrike helps you build a path for your team by customizing workflows as per your clients' needs. These easy-to-create and implement workflows keep your whole team on the same page. I would highly recommend this alternative to MS Project for beginners looking to manage multiple projects and streamline their processes efficiently.

Try Wrike

Wrike is one of the best Microsoft Project alternatives, helping you remove barriers, find clarity, and track or exceed your goals.

Best Features

  • Kanban Boards: Improve your productivity in less time by clarifying your priorities and achieving better results for your team. The software gives you 360° visibility on your team's progress and priorities. This can also help you identify and avoid any roadblocks.
  • Team Calendars: Get access to shared team calendars and ensure everyone on the team is on the same page. You can set due dates, milestones, and team meeting timings with the calendar.
  • Customized Request Forms: This project management tool gives you access to request forms and a dedicated form builder. With the intuitive automation option, you can also ensure that all your requests are organized and assigned to the right team member and group.
  • Visual Proofing: Wrike lets you keep a detailed record of all the changes and tag your team members. This ensures that none of the feedback is lost.
  • Advanced Analytics: Get real-time updates on all your projects and drive success for your team. These analytics help you gain visibility into the big-picture, keep your clients informed, and offer risk management features.

Pros

  • Enterprise-level, advanced project management features.
  • Enhanced security with a two-factor authentication feature.
  • Get real-time updates and calculate your deliverables.
  • Excellent customer support team.

Cons

  • Cannot convert comments into tasks.
  • Limited visual project tracking features.
  • The mobile application has limited functionality.
  • Lacks enhanced idea management features.

Wrike has four plans – Free, Professional, Business, and Enterprise.

Wrike gives you access to a free 14-day trial, where you can create interactive Gantt charts, build shareable dashboards, and track your team's productivity.

5. Zoho Projects

Top Microsoft Project Alternative for Resource Allocation

Editor’s Take
8.1 out of 10
Best For
Resource Allocation
Price
$0/mo – $9/mo
Annual Discount
Save 20%

Zoho Projects is a cloud-based project management software that helps you plan your projects and track your work efficiently. What I love the most about this software are its resource allocation feature and the utilization chart. It makes sure that all the tasks are distributed evenly among your team members, thus, enhancing productivity.

Try Zoho Projects

Zoho Projects offers one of the most extensive ways to manage your projects, set your goals, and track the progress of your project.

Best Features

  • Issue Management: Get detailed reports on your progress, create custom views, and record issues or bugs in your project. The issue management feature lets you track and fix them immediately.
  • Recurrence: This project management software makes it easier to finish a task by containing all the required information within each card. You can automatically set up your recurring tasks, like booking a weekly meeting or preparing a monthly report and assigning it to team members.
  • Customized Views: View all your high-priority and overdue tasks and plan your entire project efficiently with a single click. You can create these customized workflows as per your needs to prioritize your work items.
  • Budgeting: The detailed budget status reports can help you view planned and actual costs in real-time. Budgeting on the platform can help you plan and manage your budget and improve cost management.
  • Resource Management: Zoho Projects offers basic project management features, helping you distribute your work evenly among all your team members. The work distribution can help you improve your team’s productivity.

Pros

  • Zoho Project offers advanced communication features, including forms, feeds, mentions, and documents.
  • Gives you access to multiple integration options.
  • Improve team productivity with a native time tracking option.
  • Knowledgeable customer support agents.

Cons

  • Poor dashboard interface and functionality.
  • Steep learning curve.
  • Inefficient task search capabilities.
  • Complex user interface.

Zoho Projects has three plans – Free, Premium, and Enterprise.

Zoho Projects gives you access to a free 10-day trial, where you can access pre-built templates, Gantt charts, and time tracking features.

6. Teamwork Projects

Leading Microsoft Project Alternative for Unlimited Free Client Users

Teamwork Projects - Run your client work in the only platform that’s actually built for it

Teamwork helps your business grow seamlessly by managing your team, clients, and projects all in one place. It is one of the best Microsoft Project alternatives.

Best Features

  • Gantt Chart: Get complete visibility of your tasks and highlight all the milestones on your project data line with the help of Gantt charts. It also helps you manage your timelines and deliver your work better.
  • Efficient Project Planning: The calendar feature on the application gives you a snapshot view of all the important and upcoming events or milestones. You can also assign an owner to individual projects for an extra layer of accountability.
  • Permissions: This project management software helps set parameters and permissions for your team members. With this, you can decide what, when, and how the notifications are sent. Permissions make Teamwork better than all other MS Project alternatives.
  • Templates: Make better use of your budget and save time with the help of pre-built templates. These can also help you improve your processes, provide a clear timeline, and deliver all your projects on time. This makes Teamwork one of the best MS Project alternatives.
  • Unlimited Client Users: Teamwork lets you collaborate with your clients efficiently by giving them the full power of this MS project alternative. Its client management feature offers a more productive client experience. The feature is perfect for professional service firms and agencies.

Pros

  • Get real-time updates to eliminate any follow-ups.
  • An excellent option for managing your remote teams.
  • Visual representation of your workflows.
  • Organize your tasks and communications in a better manner, with notebooks and messages.

Cons

  • Complex interface with a steep learning curve.
  • Lacks pdf or image markup tools.
  • Limited charting options.
  • Inefficient Kanban automations.

Teamwork has four plans – Free Forever, Deliver, Grow, and Scale.

Teamwork gives you access to a free forever plan. This free Microsoft Project Alternative where you can create subtasks, milestones, and track your team’s time for enhancing productivity.

7. Smartsheet

Best Microsoft Project Alternative for a Unified Work Interface

Smartsheet - Welcome to modern work management

Smartsheet is a great alternative to MS Project, offering a dynamic workspace and customized solutions to its users, helping your business move forward.

Best Features

  • Calendar: The Calendar feature lets you keep multiple team members in sync by offering a comprehensive and interactive view of your timelines and activities. You can also export and attach project calendars for quick and easy updates.
  • Forms: The platform lets you create all your forms quickly, collect consistent data, and provide easy access to your forms. You can embed these forms on your dashboard or website.
  • Visual Cards: Act on projects together and help your team stay on track with a visual way to see and share your projects. These cards let you view your flow of work from multiple perspectives. This makes Smartsheet one of the best Microsoft project alternatives.
  • Content Collaboration: Your project sheet lets you oversee the entire production process. With the help of automated reminders and alerts, you can keep your designers and team members on track.
  • Customized Branding: Give your interface and platform a customized look by setting logos and color themes. You can apply this look to individual workspaces, the entire platform, or the emails sent via Smartsheet.

Pros

  • Simple and interactive user interface.
  • Efficient management dashboard with automated alerts and detailed feedback reports.
  • Powerful mobile application.
  • Improve the accountability of your team with an extensive activity log.

Cons

  • Smartsheet lacks a native time tracking option.
  • Does not offer efficient integration options.
  • Moderate learning curve.
  • Expensive monthly plans.

Smartsheet has three plans – Pro, Business, and Enterprise.

Smartsheet offers a free 30-day trial, which allows its users to create Gantt charts, unlimited automations, and 1 TB of attachment storage.

8. Hive

Top Microsoft Project Alternative and Project Management Software with Agile Tracking System

Hive - We help teams move faster

Hive helps teams move faster with a platform built by users for users.

Best Features

  • Multi-Project Overviews: Hive lets you view more than one project in one clean and simple view. The portfolio and summary view offered by this MS Project alternative gives you access to custom fields for your team.
  • Action Templates: Use Hive’s action templates to plan and repeat your tasks efficiently. You can create a reusable action template and lay out all the required steps. Action templates, in turn, help you to assign tasks to the right people at the right time.
  • Hive Mail: This MS Project alternative gives you access to an in-built mailing application. You can use this fully-integrated email inbox to send and receive emails. It can also be used to schedule and assign the next step to your emails.
  • Portfolio: Hive is one of the best Microsoft Project alternatives that lets you view your progress across all projects. It is easy to understand and navigate through this MS Project alternative and manage projects. The portfolio management option makes Hive better than other MS Project alternatives.
  • Project Layouts: With Hive, you have multiple ways through which you can organize your project. You can view your project in tables, Kanban boards, Gantt charts, portfolios, or calendar views. Switching from one view to another can be done with a single click.

Pros

  • Versatile project management software.
  • Improve functionality by integrating with more than 1000 third-party applications.
  • Easy to use application with an interactive interface.
  • Robust and knowledgeable customer support team.

Cons

  • Lack of search options for individual projects.
  • The mobile application is not as responsive as the desktop application.
  • Files deleted on the platform are removed permanently from the database.
  • You cannot create dependent tasks on Hive.

Hive has three plans – Solo, Teams, and Enterprise.

Hive offers a 14-day free trial to its customers, where you can track time, get access to advanced analytics, and integrate with third-party applications.

9. ActiveCollab

Leading Microsoft Project Alternative for Budget Alerts

ActiveCollab - ActiveCollab is the project management software that gives you complete control over your work

ActiveCollab is amongst the best Microsoft Project alternatives that give you complete control over your projects and teams.

Best Features

  • Task Lists: This project management tool adapts to your business the way you want. You can checklist an entire task list or create a duplicate list to save your time. This MS Project alternative lets you move or copy your tasks from one list to another. Task lists can be useful when you're managing more than one similar project.
  • Workspace: Every user using ActiveCollab can customize their workspace to suit their needs. You can choose from one of the 22 languages available on the platform and view ActiveCollab in your language. ActiveCollab lets you create a personalized work week as well.
  • Workload Management: By managing your workload efficiently, you can enhance your team's productivity. In order to do this, you can set up a daily capacity for your employees. This makes ActiveCollab one of the best MS Project alternatives.
  • Invoicing: ActiveCollab lets you transform your projects into income by letting you create invoices from this MS Project alternative. You can also set up reminders where the system will notify your clients automatically when their payment is due.
  • Budget Alerts: Staying within your budget is crucial to the success of a project. This MS Project alternative has a percentage alert where the system would let you know when you have spent the set budget percentage. Budget alerts are sent through an in-app or email notification.

Pros

  • Offers an intuitive calendar.
  • Easily track and bill your clients from within the application.
  • Enhanced security and privacy with role-based permissions.
  • Get notified every time via email and in-app notification.

Cons

  • Inefficient mobile application functionality.
  • Lacks direct third-party integrations with popular software like GitHub.
  • Do not offer task dependencies.
  • Does not give you access to Gantt charts.

ActiveCollab has three plans – Free, Plus, and Pro.

ActiveCollab gives you access to a free plan where you can create unlimited projects, automate your task scheduling, and view your tasks with Kanban boards.

10. TeamGantt

Best Microsoft Project Alternative for Project Management with Sticky Notes

TeamGantt - Get a top-rated gantt chart for free, forever

TeamGantt is a top-rated software and a great alternative to MS Project. This lets you create Gantt charts to efficiently plan, schedule, and manage your complex tasks.

Best Features

  • Easy Collaboration: TeamGantt lets you collaborate efficiently with your clients and teams. The easy-to-use software lets you view all your project updates on the dashboard and share them quickly with internal and external stakeholders.
  • Team Availability: Managing your workloads is crucial to improving the efficiency of your team and business. This alternative to MS Project gives you access to an availability tab, where you can ensure that everyone is working and no one is overloaded.
  • Real-Time Progress: With TeamGantt, you get access to progress charts. These charts work in real-time, where you can view your team's progress without scheduling a meeting or sending them an email.
  • Sticky Notes: You can attach a sticky note to your project or task, so all your team members can view it. This helps you make sure that important updates are never left unnoticed. Sticky Notes can be a great alternative for MS Project users.
  • Gantt Chart: TeamGantt is one of the best project management tools for creating a visual Gantt chart. You can use these charts for efficiently planning and scheduling your project. This can help you determine the project timeline and determine the resources needed.

Pros

  • Interactive interface with drag-and-drop functionality.
  • Track your task and project progress efficiently through the dashboard.
  • Improve your team's accountability with the time tracking feature.
  • Improve communication among team members through the comment section.

Cons

  • Lacks a project budgeting feature.
  • Limited direct third-party app integrations.
  • Inefficient multiple task dependencies.
  • Slightly expensive monthly plans.

TeamGantt has three plans – Free, Standard, and Advanced.

TeamGantt gives you access to a free plan. This free Microsoft Project alternative lets you build and assign tasks, create task dependencies, and organize your workflow with Gantt charts.

11. Nifty

Top Microsoft Project Alternative with an Established Knowledge Hub

Nifty - The ultimate project management

Nifty brings all your team and clients together on one collaborative application, where you manage your projects efficiently without switching between apps.

Best Features

  • Project Portfolio Management: Nifty is one of the best Microsoft Project alternatives in the market. It gives you access to portfolios where you can organize your projects, view their progress, assign tasks, and avoid any bottlenecks.
  • Time Tracking: Boost your team’s productivity by tracking the number of hours they work with the native time tracking feature. This helps you track time duration and analyze who is working on what.
  • Multiple User Permissions: With Nifty, you can assign your team different user roles and permissions. This lets you decide the level of access you want to assign to them every time someone new is added to the project. You can assign them as owner, admin, member, or guest.
  • Milestones: Easily automate status reporting by setting up milestones for your team members. They serve as a virtual project guide, where the progress is automated based on task completion.
  • Reporting: Nifty offers you an overview section to get a birds-eye view of your workloads and projects. This can also help you balance your team workloads and get the most out of them. The comprehensive team management option works great for agencies, products, or distributed teams.

Pros

  • View your data the way you like with multiple project views.
  • Seamlessly integrate with multiple third-party applications including Slack and Microsoft Suite.
  • Efficient team collaboration with multiple collaboration features.
  • Import your files easily with other project management tools.

Cons

  • Does not offer custom automation options.
  • Lacks a dashboard for visual insights.
  • Does not offer idea management features or mind maps.
  • Lacks PDF proofing or image annotation options.

Nifty has five plans – Free, Starter, Pro, Business, and Unlimited.

Nifty gives you access to a free plan, where you can create tasks, manage portfolios, and set milestones for your team members.

12. Forecast.app

Leading Microsoft Project Alternative for AI-Based Analytics

Forecast.app - One platform to run all project operations

Forecast.app is an AI-native platform that can help unite your projects, resources, and financials all in one place.

Best Features

  • Resource Management: With Forecast.app’s project planning software, you can effectively plan and manage all your resources keeping a holistic view of the organization. This management feature gives you a real-time overview of your workload, helping you analyze the capacity of your resources.
  • Project Accounting: Get an insight into your project’s budget with the help of accounting features. This helps you stay in control of your project finances. The application connects every part of your project data and generates a budget report, helping you monitor your cost and revenue.
  • Efficient Collaboration: Forecast.app is one of the best project management tools that allow you to improve your cross-office teamwork and collaboration. The sprint and workflow features offered by this MS Project alternative help you build transparency into execution.
  • Intelligent Business Insights: Create fully customizable dashboards and monitor your team’s performance across the board with the help of advanced analytics. These insights can help you uncover hidden opportunities and highlight the activities slowing you down.
  • Utilization Targets: Improve the efficiency of your business by getting access to clear insights into where and how to improve your employee’s utilization. Targets help you analyze which task needs urgent attention and why. This makes Forecast.app one of the leading Microsoft Project alternatives. 

Pros

  • Efficient dashboard to manage everything – from your portfolio to a single project.
  • Easily schedule your resources and organize your teams.
  • Track your team’s productivity with the native time tracking option.
  • Get personalized customer insights with Artificial intelligence.

Cons

  • Less interactive and intuitive dashboard.
  • Limited third-party application integrations.
  • Cannot access time notes from the dashboard.
  • Medium learning curve.

The Forecast.app has three plans – Lite, Pro, and Plus.

With Forecast.app, you get access to a free 14-day trial, where you can manage your resources, collaborate with your team, and achieve your goals.

13. Proofhub

Top Microsoft Project Alternative with Discussion Boards

Proofhub - The one place for all your projects and team collaboration

Proofhub is an all-in-one application that helps you plan, collaborate, and organize projects of all sizes.

Best Features

  • Tables: Proofhub lets you organize and manage projects and all your information in one place with the help of tables. This helps you analyze tasks that are a priority. With tables, you can share essential details, assign tasks, and capture every project step.
  • Gantt Charts: These charts allow you to visualize how pieces of your project fit together. The drag-and-drop interface allows you to adjust your tasks as their deadline or work process changes. Proofhub is one of the most popular project management tools.
  • Custom Roles: Give your platform an added layer of security with the help of custom roles. The platform lets you define custom roles for your team members, so they can access everything they are eligible for. Assigning custom roles to your members, adds an extra layer of security, making it better than other MS Project alternatives.
  • White Labeling: Proofhub is one of the best Microsoft Project alternatives in the market. It lets you customize the interface of this MS Project Platform to fit your brand's identity. You can create a custom domain, choose a theme color, and add your company's logo.
  • Discussion Boards: Eliminate long email threads with the help of discussion boards. You can create multiple discussion topics, tag your team and clients to draw their attention, and discuss projects at a centralized location.

Pros

  • Quick and easy setup of the tool.
  • Offers a nice balance of all the features and simplicity.
  • Create unlimited projects on the platform.
  • The manager has complete control over the platform and who can access it.

Cons

  • Lacks budgeting features.
  • Does not offer an option to automate repeating tasks.
  • Limited proofing features.
  • Loads slowly at times due to a clunky interface.

Proofhub's pricing depends upon the number of members in your team.

With Proofhub, you get access to a free 14-day trial, where you can assign a project manager, customize the platform, and get access to detailed activity logs.

14. Toggl Plan

Best Microsoft Project Alternative and Project Management Tool for Small Teams

Toggl Plan - Simple work management for small teams

Toggl Plan is a simple-to-use work management software that lets you efficiently visualize and balance your team’s workload. It is one of the best Microsoft Project alternatives available in the industry.

Best Features

  • Timelines: The simple drag-and-drop timelines allow you to build visual roadmaps and project schedules for your team. This, in turn, allows you to distribute tasks and balance the workload efficiently. You can adjust the schedule easily if you hit a roadblock.
  • Flexible Tasks: Toggl Plan lets you create flexible tasks for your team. You can personalize them as you like by adding as little detail as possible. Flexible tasks let you keep all the details in one place, including attachments and comments.
  • Maximized Utilization: This visual resource planning software lets you view your team’s capacity and availability. You can use this to maximize your billable hours. Toggl Plan lets you create colored project plans making it the easiest way to manage team capacity.
  • Streamline Communication: You can invite your team members, stakeholders, and clients to the platform and discuss your projects. Streamlined communication makes sure that all the information is in one centralized location.
  • Customizable Workflows: Toggl Plan lets you create personalized workflows as per your team’s and client’s needs. You can set up recurring tasks as well and save your time.

Pros

  • Fully-featured mobile application.
  • Interactive and straightforward drag-and-drop interface.
  • Compatible with an extensive range of external applications, including JIRA and Github.
  • Shallow learning curve.

Cons

  • Does not offer project portfolio management features.
  • Lacks invoicing and scheduling options.
  • Expensive monthly plans.
  • Inefficient hierarchy and subtask creation within projects.

Toggl Plan has two plans – Team and Business.

Toggl Plan gives you access to a free 14-day trial, where you can build team timelines, manage workload, and invite guests to your workspace.

15. GanttPRO

Leading Microsoft Project Alternative for Creating Gantt Charts

GanttPRO - Online project management solution based on Gantt charts

GanttPRO is one of the best Microsoft Project alternatives. This online project management solution is based on Gantt charts.

Best Features

  • Automatic Project Scheduling: GanttPRO lets you plan your projects and create powerful Gantt diagrams within seconds. This app schedules all your tasks automatically, making it easier for you to manage your projects.
  • Resource Management: Invite members to your team and manage your project workload by viewing their capacity and availability. All your actions are logged into the database in real-time, allowing you to browse your project history easily.
  • Data Synchronization: Track projects and any changes made to the plan and work with the most updated project information with data synchronization. The data synchronization occurs in real-time, keeping all your team members updated. This makes GanttPRO one of the top Microsoft Project alternatives.
  • Time Management: GanttPRO gives you access to a native time tracker, which you and your team members can use to enhance productivity. The log reports created can be easily exported to your clients. Get precise control over the task and its cost by defining an approximate duration.
  • Budget Tracking: This project management tool gives you a clear picture of the cost of tasks and resources within seconds. By working with the project’s actual cost, you get precise financial control.

Pros

  • Facilitates efficient communication by keeping your clients in the loop.
  • Convenient and intuitive interface.
  • Share and export files with your stakeholders and clients.
  • Offers excellent customization options, including company branding and personalized templates.

Cons

  • Inefficient mobile application with an unproportionate interface.
  • Limited Kanban board options.
  • Lacks prioritization features based on color-coding.
  • Limited third-party integration options.

GanttPRO has three plans – Individual, Teams, and Enterprise.

With GanttPRO, you get access to a free 14-day trial where you can collaborate with your team, schedule tasks with Gantt charts, and manage your project budget.

16. Clarizen

Top Microsoft Project Alternative with Version Control

Clarizen - Connect and engage your workforce across the enterprise

Clarizen is a scalable project and task management software that helps you simplify your work and achieve your goals. The scalability of the application makes it one of the best Microsoft Project alternatives.

Best Features

  • Achievable Objectives: With Clarizen, you can create objectives for your entire team. The platform helps your business adapt to these changes faster by bringing together an intuitive interface, work management, and full reporting features.
  • Real-Time Insights: This project management feature gives you access to actionable, real-time insights. You can analyze which projects are nearing their completion date or those that have gone over budget. Real-time insights let you analyze factors such as billing status and burn rate.
  • Accessibility: Clarizen has an accessible interface that makes it easier for users to find everything they need on the platform. You can connect to your employees and clients through the application and discuss the project's progress. Clarizen’s accessibility makes it better than other MS Project alternatives.
  • Boost Productivity: The comprehensive project management system lets you boost your team's productivity. The employees can view the actual status of projects, which reduces the time they will spend on meeting updates. This allows them to invest more time developing the project and less time discussing their progress.
  • Increased Visibility: Clarizen is one of the best Microsoft Project alternatives. It offers a transparent view of projects, helping you analyze workflow history and project deadlines. The increased visibility helps you reallocate your resources and measure your team's efficiency more accurately.

Pros

  • Offers a fully-featured mobile application.
  • Effective collaboration functionalities.
  • Quick and helpful customer support.
  • Seamless integration with a wide variety of external applications.

Cons

  • The platform occasionally freezes and has a sluggish speed.
  • Steep learning curve.
  • Complex reporting module which lacks competitive tools.
  • Does not allocate requests automatically to team members.

Clarizen has two plans – Enterprise and Unlimited.

Clarizen gives you access to a free 30-day trial, where you can manage resources, plan your budget, and customize the platform as per your needs.

17. Workzone

Best Microsoft Project Alternative for Portfolio Management

Workzone - #1 Rated Project Management Software

Workzone is the best project management application, instantly analyzing your project's status.

Best Features

  • Efficient Dashboard: Workzone allows you to manage many projects at one time and get everything done efficiently. Instantly view which projects are on track and the ones running behind, with the help of a 30-foot long dashboard view.
  • Budgeting: Know your projects are on track and budget with the improved and advanced budgeting option. The platform offers built-in tools which let you track your workload and expenses. You can keep your team more focused with real-time notifications and personalized to-do lists.
  • Task Dependencies: Workzone makes it easier for you to link tasks to one another. These dependencies help you analyze the tasks that are a priority. You can also automatically set due dates for tasks based on the ones that have to be completed first.
  • Custom Branding: This project management software lets you personalize your interface by adding your brand logo and colors. You can also control the branding of individual workspaces and customize it as per your client's needs. Custom branding makes Workzone one of the top Microsoft Project alternatives.
  • Team Collaboration: Workzone gives you access to multiple team collaboration features. You can share your files securely, version them, and use the drag-and-drop interface to import a file directly from your local device to the Workzone platform. With automated workflows, you can easily manage the approval dashboard.

Pros

  • Versatile platform that can be used by different industries, including IT, marketing, engineering, advertising, and product development teams.
  • Maximize your billable hours with a native time tracker.
  • Interactive interface.
  • Offers unlimited support to customers.

Cons

  • Steep learning curve.
  • Limited search options and archiving features.
  • Cannot invoice multiple vendors.
  • Expensive monthly project plans.

Workzone has three plans – Team, Professional, and Enterprise.

With Workzone, you get access to a free demo, where you can analyze their collaboration features, interface, and decide whether it's the right choice for your business.

18. Microsoft Project Pro

Great Microsoft Project Alternative with Intuitive Baselines

Microsoft Project Pro - Improve project selection and on-time delivery

Microsoft Project Pro is a professional project management software and one of the best Microsoft Project alternatives. It allows you to represent complex scenarios or projects visually.

Best Features

  • Automated Scheduling Tools: Make sure that all your tasks are completed before their due date with the help of automated scheduling tools. These tools reduce inefficiencies and keep your entire team on the same page.
  • Resource Management: Build project teams and assign all the members with tasks. Resource management helps you boost your team’s productivity and your company’s profit. You can analyze your member’s capacity and availability and manage your resources accordingly with this project management tool.
  • Built-In Reports: MS Project Pro gives you access to actionable insights with its built-in report feature. These reports can help you make better and more informed decisions for your company. It includes resource overview and burndown reports as well.
  • Timesheets: With this project management software, your employees can easily track time and maximize the billable hours. All the data is recorded in a timesheet, including project and non-project work. Timesheets make payroll and invoicing easier.
  • Intuitive Baselines: Keeping your stakeholders and clients in the loop is crucial to establishing trust and eventually the success of your business. MS Project Pro offers progress tracking features allowing you to track and compare the actual progress of your project with the planned progress. You can share this with your clients as well.

Pros

  • Saves you time with pre-built templates.
  • Gives you enhanced access to task dependencies.
  • Knowledgeable and responsive customer support.
  • Compatible with Office 2021 and Office LTSC.

Cons

  • Steep learning curve.
  • You can only install the software on a single PC.
  • Lacks project visualization features.
  • Expensive annual plan.

MS Project Pro gives you access to a single pricing option.

With Microsoft Project Pro, you get access to a free demo, where you can view all the purpose-built templates, analyze their timesheets and figure out whether the platform is perfect for your business.

19. ProjectLibre

Open Source Microsoft Project Alternative with RBS Charts

ProjectLibre - ProjectLibre Community Edition

ProjectLibre is one of the best Microsoft Project alternatives that offer cloud project management features.

Best Features

  • Easy Task Management: With ProjectLibre, you get access to multiple task management features, where you can divide them up on the platform and assign them to your team members. The feature makes sure that you utilize your team’s efficiency to the fullest.
  • Ribbon Interface: Like Microsoft Project, ProjectLibre also offers a ribbon interface to its users. It offers a single user interface for all commands, including labeled groupings and icons. The ribbon interface improves the visibility of all the features and functions.
  • Gantt Chart: Plan and organize your workflow visually with the help of these charts. These charts help you analyze the distribution of resources, the due dates for projects and assign tasks easily to your team members.
  • RBS Charts: The Resource Breakdown Structure chart is an excellent option for project managers. Here they can view and organize resources in a hierarchical chart. These charts make it easier to view and analyze how different resources are interconnected. It also offers Work Breakdown structure charts. RBS and WBS charts make it one of the leading free MS project alternatives.
  • MS Project Compatibility: This project management tool is compatible with the 2003, 2007, and 2010 versions of MS Project. This means that you can easily import MS project files and open them with ProjectLibre. It also offers the export of MS Project files, making sharing reports with your clients and teams easier.

Pros

  • Low-cost alternative to MS Project.
  • Compatible with all Microsoft Project files.
  • Offers a desktop app for Windows, Linux, and Mac PCs.
  • Save time with a hierarchical organization of complex projects and tasks.

Cons

  • Does not offer a mobile application.
  • Steep learning curve.
  • Designed for professionals and has a complicated user interface for beginners.
  • Lacks any formal customer support team.

ProjectLibre is a free, open-source project management software.

With ProjectLibre, you get access to free software. This free Microsoft Project alternative lets you create Gantt charts, assign tasks, and manage and analyze your resources.

20. Trello

Good Microsoft Project Alternative with Advanced Checklists

Trello - Trello helps teams move work forward

Trello helps you manage your projects, collaborate with your team members, and reach new productivity peaks.

Best Features

  • Workflow Automation: Trello offers simple automation tools that are easy to set up. The bot offered by this MS Project alternative makes setting up rule-based triggers and achieving desired actions more accessible than ever. You can access its Butler app from the main dashboard and set up automations yourself.
  • Team Collaboration Tools: Collaborating with your teams is one of the best and most robust features this software offers. You can include comments, share documents, and tag your teammates. Project managers can assign individual or multiple members to a task, so everyone knows their plan.
  • Advanced Checklists: Trello offers advanced checklist options, where you can map out all the moving parts of your project. You can add a checklist to the Trello card, write in the tasks as separate items, and assign due dates within the list. This makes Trello one of the best Microsoft Project alternatives in the market.
  • Power-Ups: This project management software lets you integrate with native and third-party applications seamlessly. The power-ups help you improve the functionality of the software.
  • Multiple Views: Trello gives you the option to view your project in multiple modes. You also get access to a timeline view where you can plan your projects, a calendar view for time management, and a table view that helps you connect your work across boards.

Pros

  • Saves time and boosts productivity with multiple keyboard shortcuts.
  • Easy-to-use and interactive interface.
  • Powerful mobile application.
  • Gives you access to instant and real-time notifications.

Cons

  • Limited data storage option.
  • Lacks road-mapping features.
  • Relies heavily on third-party integrations, including Evernote and Discord.
  • Lacks advanced reporting or analytics features.

Trello has four plans – Free, Standard, Premium, and Enterprise.

With Trello, you get access to a free 14-day trial, where you can create unlimited boards, access advanced checklists, and view your boards in multiple modes.

MS Project Alternatives FAQ

Is Microsoft Project useful?

Microsoft Project is a useful and relevant software for project management professionals and the companies that use other Microsoft projects, including Microsoft 365. Skilled users can use this platform and take their projects and business processes to new heights.

Is there a free version of Microsoft Project?

Microsoft Project does not offer a free version to its users. All of their plans are paid, starting from $7 a month. However, it offers a free 30-day trial, where you can experience the interface and use all the platform's resource and task management options.

Is Microsoft Project outdated?

Microsoft Project was released in 1984 and is one of the industry's most popular project management tools. While it is difficult to learn and does not offer the most user-friendly features, it is definitely not outdated. Skilled professionals still use it to organize their projects and make the most out of their teams.

What are the disadvantages of using Microsoft Project?

While professionals use MS Project, it is not the number one choice for many project managers and employees in the industry.

Microsoft Project is too advanced for beginners.
The platform has an expensive monthly and annual plan.
It is not ideal for collaboration and data sharing.
MS Project is not compatible with many PCs.
The platform does not offer a mobile application.
It lacks progress visualization features.
Limited integration options.

What are the best free Microsoft Project alternatives?

If you have a small business or are looking for real-time task management software, you should look for some free Microsoft Project alternatives.

ProjectLibre
ClickUp
Monday.com
Trello
Nifty
TeamGantt
ActiveCollab 
Teamwork Projects
Zoho Projects
Wrike

What is the best MS Project alternative for Mac?

MS Project is incompatible with macOS. Hence, you need to look for an alternative for your project management needs.

Monday.com
ClickUp
Wrike
GanttPRO
Hive
Zoho Projects

Which Microsoft Alternative Should I Pick?

The best Microsoft project alternative would depend upon your project management goals, the skillset of your employees, and the needs of your industry.

  • If you are looking for an MS Project alternative with Gantt charts, you should try Monday.com or TeamGantt.
  • If you are looking for a project management tool with real-time reporting, you can try out ClickUp or Asana.
  • If you are looking for an alternative to Microsoft Project with Kanban boards, Wrike or Hive might be a good option.
  • If you are looking for budget management options, you should try Zoho Projects or ActiveCollab.
  • If you want to make customized workflows, Proofhub or Toggl Plan might be a better option.

When looking for the best Microsoft Project alternatives for your company, you can compare ClickUp and Monday.com, ClickUp and Asana, and Trello and Asana. You can also compare Wrike and Asana to find what suits best for your business needs.

Best Overall

Monday.com

Boost your team’s productivity, alignment, and efficiency with a work OS that lets you shape workflows to fit your needs.
Best for Remote Businesses

ClickUp

Bring all your team members together and keep your work in one place, including docs, chat, tasks, goals, and more, with this simple-to-use software.
Best for Small Businesses

Asana

Work on big ideas and stay organized and connected, so your team knows exactly what to do, why it matters, and how one can do it.
Best for Beginners

Wrike

Streamline your process, gain visibility, and manage multiple projects without missing any building blocks.
Best for Resource Allocation

Zoho Projects

With this cloud-based project management tool, collaborate with your team, plan your project, and track your work efficiently, irrespective of your team size.

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Anastasia Belyh

Editor at FounderJar

Anastasia has been a professional blogger and researcher since 2014. She loves to perform in-depth software reviews to help software buyers make informed decisions when choosing project management software, CRM tools, website builders, and everything around growing a startup business.

Anastasia worked in management consulting and tech startups, so she has lots of experience in helping professionals choosing the right business software.