14 Best Project Management Software for Real Estate in 2022

Real Estate project managers handle multiple projects daily. They juggle tasks, goals, and people to ensure projects run smoothly, which is no easy task.

Since there are lots of moving parts, things can go sideways.

Therefore, the need for reliable software that is a means of planning, communicating, budgeting, scheduling, assigning, and monitoring individual tasks is all-important.

Because real estate projects tend to be complex and carry a high level of financial risk, you need the best project management software for real estate teams, which you'll find in our roundup below.

Best Project Management Software for Real Estate

1. Monday.com

Best for Flexibility and Customizability

Monday.com is an award-winning real estate project management tool designed to meet the ever-growing demands of the real estate market. The platform is highly customizable and allows you to work in whatever methodology you or your team sees fit.

Main Features

• Gantt Charts: This productivity feature ensures that all your plans are going on the right track, at the right speed. With Gantt charts, you can create baselines at regular intervals and set dependencies between tasks to help you stay on track and complete projects.
• Reports: Project status reports help paint a clear picture of everything happening in your company. You can use them to analyze individual performance, time usage and see how the entire project went.
• Online Discussions: There is a lot of meticulous planning before starting a real estate project, so online discussions are a must. Monday.com allows you to create online discussion topics for planning phases and even add relevant people to it to begin the brainstorming process.

Pricing

Monday.com pricing plans are:

• The Individual plan is free for up to 2 seats
• The Basic plan at $8 seat/month
• The Standard plan at $10 seat/month
• The Pro plan at $16 seat/month
• For the Enterprise plan, you will need to get custom pricing

Save 18% when you choose the annual subscription.

2. ClickUp

Best Free Real Estate Project Management Software

ClickUp is a free project planning software with powerful features for managing and completing projects in a centralized location.

Over 800,000 highly productive teams, including Keller Williams, Century 21, and Long Foster, use it, making it one of the most popular collaborative platforms in the market today.

Main Features

• Track Transmittals: ClickUp has comprehensive management of project transmittals. You can attach related project documents of file types and customize transmittal forms to match your company's branding.
• Formula Fields: Easily make calculations between time, date, and numeric fields on a task. This feature also helps to automatically determine things like the cost of scoring a new lead or new product order.
• Proofing:  Expedite the approval process, centralize feedback, and assign comments on task attachments. Provide clear markers on design mockups and streamline the marketing creative review process.

Pricing

ClickUp offers five plans:

• The Free Forever plan
• The Unlimited plan at $5 member/month paid annually
• The Standard plan at $9 member/month paid annually
• The Pro plan at $16 member/month paid annually
• For the Enterprise plan, you will need to get custom pricing

3. Wrike

Best for Scaling Organizations

Wrike is an all-in-one real estate task management tool capable of managing revenues, estimating all job costs, and carrying out complete financial reporting in one place.

Over 20,000 companies trust this powerful tool to help them scale their businesses because it has an intuitive interface and robust features that are easy to navigate through and get up and running.

Main Features

• Centralized System: Wrike has minimal dependencies on other tools and service operations. You can complete almost any project on it without juggling through numerous other platforms for specific features.
• Templates: Wrike offers you over 400 templates that you can use to ensure a consistent level of quality and service. Templates also help identify new patterns in your customers, which enables you to alter the template and make permanent changes to the whole process.
• Custom Workflows: Wrike simplifies the management of complex tasks by giving you an option to customize your workflows. Workflows help break down complex tasks into stages then you can assign people to those stages.

Pricing

Wrike offers four plans:

• The Free plan
• The Professional plan at $9.80 user/month
• The Business plan at $24.80 seat/month
• For the Enterprise plan, you will need to get custom pricing

4. Teamwork

Best for Collaboration and Messaging

Teamwork is a 21^st Century collaborative project management software that can revolutionize real estate teams' work at their home or offices to rent or sell properties.

The tool harnesses the power of AI to gather cumulative learnings from hundreds of thousands of projects to create rules based on that data, which helps make your team more productive.

Main Features

• Group Chat: Stay on top of everything by constantly communicating with your team members. Group Chat allows you to create a group for people working on the same task to keep communication flow between everybody concise and clear.
• Gantt Charts: Plan your work effectively with the help of Gantt charts. Reschedule tasks, create dependencies between related tasks, and track progress closely.
• Workflows: Workflows help define the following status an issue has to progress. You can customize workflows by either creating new ones or editing existing ones.

Pricing

Teamwork offers four plans:

• The Free Forever plan
• The Deliver plan at $10 user/month, billed annually
• The Grow plan at $18 seat/month, billed annually
• For the Scale plan, you will need to get custom pricing

5. Zoho Projects

Affordable AI-Native Project Management Tool

Zoho Projects is one of the beginner-friendly project planning tools for real estate teams as its dashboard allows you to turn on or off the tools you need, making it very navigable.

This AI-powered software helps track staff time on projects, contract obligations, property, and even develop cost estimates.

Main Features

• Project Manager: Assign a dedicated Project Manager who gets special privileges like project progress reports and real-time updates that will enable them to stay focused on streamlining processes and taking steps to avoid unwanted possibilities from a project.
• Kanban: Visualize issues as cards situated in columns on a Kanban board. You can link related topics or add attachments or comments to these boards.
• Task Roll Up: Summarize project information such as planned work hours, logged hours, percentage completion, and an overall project duration.

Pricing

Zoho Projects offers three plans:

• The Free plan for up to 3 users
• The Premium plan at $5 users/month for up to 50 users
• The Enterprise plan at $10 user/month for an unlimited number of users

Save 20% when you choose the annual subscription.

6. Pendo

Best UI for Usability and Intuitiveness

Pendo is a real estate project management solution for property managers who manage between one to 100 properties.

The tool helps property managers to integrate all their processes and data into a single unified system.

Main Features

• Reporting: Pendo allows you to request and get financial reports at any time so you can keep track of your finances throughout the year. There are powerful filters that can help you pinpoint an individual unit or total portfolio financial statement that you want
• Tenant Onboarding: Create free online rental application forms and place them on your website, which helps you get more responses faster. You can also screen your applicants using Cert and Equifax to gain insight into their financial history and have confidence in choosing the right tenant.
• Digital Lease Agreements: Meet your local requirements by customizing Pendo’s prebuilt applications and then sending your prospective tenant an online Lease Agreement that they can sign electronically.

Pricing

Pendo offers four plans:

• The Basic plan for 1-5 Units at $10/month
• The Plus plan for 1-100 Units at $30/month
• The Pro plan for 1-100 Units at $60/month 
• For the Enterprise plan, you will need to get custom pricing

7. nTask

Best for Workflow Automations

nTask is project management software that can help you streamline your real estate project planning, financial summaries, resource management, and manage your project deliverables with ease.

Over 250,000 companies worldwide use nTask, which is why you should consider it too.

Main Features

• Reports: Project reports help paint a clear picture of how your project progressed, Time reports help you know what has been consuming your time, and Resource reports help you analyze the individual performance of your team members.
• Schedule Management: Use Gantt charts to help you know what’s happening on your timeline, set up baselines to track real-time deviations, and stay up to date with critical tasks and issues.
• Group Chat: Communicate with team members and clients in one place. nTask also allows you to create a group of members working on the same task to help keep everyone on the same page.

Pricing

nTask offers three plans:

• The Premium plan at $3 user/month
• The Business plan at $8 user/month
• For the nTask Enterprise plan, you will need to get custom pricing

8. Proofhub

Best for Remote Real Estate Teams

Proofhub isn't explicitly designed for the real estate sector, but it does package itself in a way that meets all the needs of real estate companies. They recognize that real estate is primarily about projects and people, which is their focus.

Proofhub boasts over 85,000 teams worldwide using their services to run their day-to-day activities.

Main Features

• Issue Management: Import bugs from other issue tracking software, manually add and submit issues or export them via spreadsheets. Prioritize time-sensitive bugs by adding custom views and logging work hours to specify the time spent on them.
• Image and PDF Annotation: Highlight markups needed on legal contracts, provide clear markers on design mockups, and streamline the marketing creative review process.
• Drag-and-Drop: Change the status of issues by dragging and dropping them between columns as work progresses. Reorder the cards if you find that there are issues directly on the respective columns

Pricing

Proofhub offers two plans:

• The Essential plan at $45/month, billed annually
• The Ultimate control plan at $89/month, billed annually

9. Qube Software

Best for Complex Real Estate Projects

Qube Software is a project management solution with an intuitive interface that allows real estate teams to adopt it into their day-to-day workflows.

The platform allows you to manage what counts and enable you to integrate with additional solutions in a low code environment.

Main Features

• Timecard:  Fast track your project management team quickly by entering timecard data from mobile and web easily, then exporting data to payroll.
• Secure Management: Protect your documents, files, and other data with permission levels and sophisticated check-in and check-out functionality. All images on the platform are stored on Amazon S3 with only the thumbnails shown on the attachment table.
• Correspondence Management: Manage contractual and general correspondence all in one place, so nothing slips between your fingers. Save lots of time by searching correspondence projects through filters.

Pricing

Qu-Soft Project Management Software has no pricing plans on its website. To get a price, you'll need to schedule a meeting with one of their representatives.

10. Procore

Best for Advanced Workflow Creation

Procore is a real estate project management system that provides end-to-end business tools specifically tailored to cater to the needs of the Real Estate and Construction industries with innovative technology. The software has over 1.6M users in over 125 countries.

Main Features

• Reports: Reports help analyze how different aspects of your business are going. For instance, the resource reports analyze the individual performance of your employees, and the time reports help to analyze how long it takes to complete a task.
• RFI Management: Request-for-Information or RFIs can cause delays to your project or can help it run smoothly. Procore offers RFI management that ensures you have a good schedule management and an overall successful project by keeping RFIs accessible and organized, making it easy for you to respond to them. 
• Timecards: Quickly log time across multiple projects in one place via your smartphone, tablet or computer. Any record includes the project, total hours, billable status, cost code, details of work accomplished, and other timecard data that you can export for payroll.

Pricing

To get a quote, you need to complete a questionnaire on the pricing page.

11. GanttPRO

Best Collaboration Tool for Real Estate Teams

GanttPRO is an easy-to-use project management tool based on Gantt Charts that can help you manage all kinds of real estate projects and teams from different spheres.

It is one of the best Teamgantt alternatives because of its intuitive interface and robust features that help get the job done.

Main Features

• Task Management: Manage your complex and simple projects by breaking them down into smaller tasks, subtasks, task lists, and milestones so your team can easily understand and complete them without a huge fuss.
• White Label: You can customize GanttPRO to look anyhow you want. You can match your company branding by changing the theme and color of the account.
• Gantt Charts: Track progress closely, reschedule tasks, create dependencies between similar tasks and plan your work effectively with the help of Gantt Charts. You can create a baseline on your charts to ensure you don't deviate from your original plan.

Pricing

GanttPRO offers four plans:

• The Basic plan at $7.99 user/month, billed annually
• The PRO plan at $12.99 user/month, billed annually
• The Business plan at $19.99 user/month, billed annually
• For the Enterprise plan, you will need to get custom pricing

12. Smartsheet

Plot and Manage Projects with Ease

Smartsheet is one of the best project management tools for real estate as it helps you do all your organizational work on one platform.

It provides you with a centralized solution for managing projects and payments. If you’re addicted to excel spreadsheets but want a break from complicated formulas, then Smartsheet is the right solution for you since it will perform all the calculations.

Main Features

• Smart Task Management: With Smartsheet, users can choose to change the start date, percentage complete for any given task, and the finish date with the help of Microsoft Projects.
• Task Roll Up: This feature summarizes project information such as actual log hours, planned work hours, percentage completion, and overall project duration.
• RFI tool: This feature helps record, remind, and remove excuses for the project to run smoothly and on schedule. Keep your RFI’s organized by recording and answering them quickly via email.

Pricing

Smartsheet offers three plans:

• The Pro plan at $7 user/month, billed annually
• The Standard plan at $25 user/month, billed annually
• For the Enterprise plan, you will need to get custom pricing

13. PlanRadar

Best for Visual Planning 

PlanRadar is a fully-fledged project management software for real estate teams looking to manage the entire customers' lifecycle, from start to finish, in one place.

The tool helps place projects into sectors and allows you to use filters to find what you're looking for easily.

Main Features

• Issue Management: Add custom views to prioritize issues with the highest priority or are time-sensitive and need log hours to specify the time spent on an issue. This feature also allows you to submit issues by adding them manually.
• Group Chat: Create a group for people working on the same task to keep the communication flow clear. Group chat ensures that everyone is on the same page.
• Drag-and-Drop: To change the status of different issue cards as the work progresses, you need to drag and drop them in between the columns. You can also use the same functionality to reorder the cards within columns to submit new issues.

Pricing

PlanRadar offers three plans:

• The Basic plan at $32/month
• The Pro plan at $107/month
• For the Enterprise plan, you will need to get custom pricing

Save 10% when you choose the annual subscription.

14. Workzone

Best Rapidly Growing Real Estate Teams

Workzone is a collaborative real estate project management software that focuses on productivity, transparency, coordination, and collaboration.

This powerful tool allows users to share documents, project plans and engage in discussions about projects on the platform.

Main Features

• Proofing: Expedite the approval and feedback process in a centralized location by assigning tasks directly on task assignments. You can also use this feature to highlight markups needed on legal contracts.
• Gantt Charts: Reschedule tasks, track the progress of projects closely, and create a baseline to not deviate from the original set plan.
• Task Dependency: Gantt Charts help you get a bird' view of tasks and their dependencies. The Task Dependency feature enables you to see in-depth details, such as dependency type, task owners, due date, time lag, and more.

Pricing

Workzone offers three plans:

• The Team plan at $24 user/month
• The Professional plan at $34 user/month
• For the Enterprise plan at $43 user/month

Key Features of Real Estate Project Management Software

1. Issue Tracking

Issue tracking is one of the key features of real estate project management software because it finds and records bugs or issues in your project so you can fix them immediately.

With this feature, you can get detailed reports of issues and create custom views for them based on your project needs.

Issue tracking also allows you to set up custom statuses and workflows, log bugs from external websites, and link-related issues as needed.

You can submit issues manually by importing bugs from other issue tracking apps or exporting them via spreadsheets.

The issue tracking feature helps automate repetitive issue status updates and alerts the right people at the right time.

You’ll be taking in a lot of information, so you need a simple issue tracker that highlights who’s assigned what and what's the current status and priority.

2. Reporting

The second feature real estate project managers cannot live without is Reports.

Project reports, Time reports, and Resource reports show you where the bottlenecks are in your projects, which gives you an idea of what you should do next.

For instance, you can use Resource reports to analyze individual performance, Time reports to get an idea of the time taken on each task, and Project reports can paint a clear picture of how the whole project went. If you want to know who closed the most issues you can check the user-based task completion reports to understand the work-hour split among your team members.

3. Custom Workflows

As a real estate project manager, you’ll probably manage a couple of projects at once, so you'll need to customize workflows for each project to suit your team and help break down complex tasks into stages for better management.

For each stage, you can do everything in the task management phase and also assign people to whatever issue. This feature also allows your team members to know how issues are progressing.

4. Task Management

Real estate project managers use the task management feature to manage multiple projects by breaking them into tasks, subtasks, task lists, and milestones. It gives them the ability to assign roles and due dates to team members while overseeing everyone's progress.

This tool allows you to visualize project plans with the help of Kanban boards, Calendar, and Gantt charts. You can also use it to make sure you always stay on schedule by setting up dependencies between related tasks.

5. Customizable Templates

Templates are huge time savers for real estate teams. If you have similar projects that follow the same tasks then you can create custom templates for them instead of recreating them from scratch.

Templates ensure a consistent level of quality and service, as well as legal compliance. They also help you recognize a new client issue when a task doesn’t start on time or takes an unusually long time to complete. That allows you to identify new patterns and quickly make changes to the template, which then changes the system's processes.

Choosing the Right Project Management Software for Real Estate Professionals

Choosing the right project management software for real estate professionals depends on various factors:

• If you’re looking for the best overall solution for your real estate company, then Monday.com is the right solution for you. It’s affordable, has a simple interface, and has all the tools you need to streamline your business processes efficiently.
• If you are looking for one of the most popular projects management software in the real estate industry, then ClickUp is the right solution for you. It provides you with a centralized location for managing Projects, Payments, and monitoring activities happening at different levels.
• Lastly, Wrike is best suited for real estate organizations that want to rapidly scale their operations without the need to jump to different platforms for specific functionalities. This tool is highly configurable, as it allows you to customize dashboards, workflows, and reports to meet your team’s standards.

For more choices, read our article on the best project management software.

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