16 Best Todoist Alternatives in 2022 (With Free Options)

Updated Aug 3, 2022.
todoist-alternatives

Todoist might be the perfect to-do list app for you since it offers all the tools you need to organize and analyze your life and day-to-day activities, as well as track your productivity. 

But it’s also far from perfect, as anyone who’s tried to use it for anything more than creating to-do lists knows.

As such, you might want to consider an alternative and find out what other options are available to you. 

In this article, we’ll be looking at the 16 best Todoist alternatives in 2022, with some free options thrown into the mix for good measure.

Why Look for an Alternative to Todoist?

Todoist is great. It comes with apps for all major devices and platforms and is remarkably easy to use. 

And if you’d prefer not to pay, there’s an excellent free version—although the paid versions have a lot more to offer than the free version and are certainly worth your money, especially since they start at only $4 monthly per user. 

But it might not be for everyone. For example, if you need a project management tool, then Todoist won’t be the right choice. Some people make the mistake of trying to use Todoist for project management. 

There are a few other reasons why you might not like Todoist. Let’s examine some of them.

1. Subtasks Are Not Very Intuitive

At the moment, Todoist doesn’t let you indent subtasks in its inbox view. This is not very intuitive. Even the most basic task management platforms like Google Tasks have a more intuitive subtasks function. 

That said, the team at Todoist is currently working on improving the subtasks function. Who knows, this might just be one of the improvements they make.

2. The Windows App Lags Behind the Mac App

The user interface for the Windows app isn’t as good as on the Mac app. This applies to many other applications, however, since developers need to make their apps compatible with a sheer number of Windows devices. 

In other words, while developers have to build their apps for only the handful of devices that run macOS, they have to consider compatibility with the thousands of devices that run WindowsOS when developing for Windows. 

As anyone would expect, this means that they end up having to make a lot of compromises to ensure that the app is compatible with as many devices as possible.

3. Filtering Could be Improved

If you’d like to see only today’s tasks or tasks for the next seven days, Todoist has you covered with some inbuilt Today and Next 7 Days views. 

But if you’d like to see all business tasks that are due within the week without having to manually wade through a sea of other personal tasks, then you’ll need to tinker with Todoist’s filters. And it will take some doing to get just what you need.

4. The Best Features Are Hidden Behind a Paywall

Todoist hides its best features—think advanced filtering, task prioritization, and the all-important calendar syncing—behind a paywall, and pricing starts at $4 monthly per user for the Premium plan and $6 monthly per user for the Business plan.

This should be a non-issue; after all, the company has to make money. But it’s worth noting since not everyone would like to pay for these features that seem like they should be a standard part of any to-do list software.

Best Todoist Alternatives

1. Monday.com

A Work OS That Offers So Much More Than Todoist.

Monday.com is a Work OS That Offers So Much More Than Todoist

At first glance, Todoist and Monday.com might seem very similar, if not the same. 

They both feature collaboration tools, customizable templates, Gantt charts/timeline views, Kanban boards, milestone tracking, and time and expense tracking. 

But take another even cursory look and a thousand and one differences become immediately apparent. 

For one, while Todoist is just a to-do list app, Monday.com is an entire work management platform with features to help you manage every aspect of your workflow. 

This means that Monday.com comes packed with far more features than Todoist. There are features for agile methodologies, budget management, idea management, portfolio management, cost-to-completion tracking, resource management, and so on. 

These features make Monday.com an excellent choice if you require something more robust to help you manage your entire workflow rather than just track your tasks. 

Monday.com also offers more support options, including email/help desk, FAQs/forums, knowledge base, phone support, live chat, and 24/7 service with live reps. 

Compare this to Todoist which offers only email/help desk, FAQs/forums, and live chat support. In a way, this makes sense, given that Todoist is a much simpler software than Monday.com. 

Pricing

Monday.com Pricing Plan

For someone looking for an alternative to Todoist, Monday.com’s free forever plan might be all you need to replace Todoist for the most part. 

And even though Monday.com starts at a relatively—that is, relative to Todoist—expensive $8 monthly per user (with a 3-user minimum), you’re getting a lot of value for your money since you’re now getting a full work management solution. 

Honestly, it’s a wonderful deal. 

Pros 

  • Features workload and long-term planning tools that are not present in Todoist
  • Excellent automation features

Cons

  • No native scrum management

Sign up for Monday.com’s 14-day free trial today

2. ClickUp

A Project Management Suite Offering Far More Features Than Todoist for Free. 

ClickUp is the a Project Management Suite Offering Far More Features Than Todoist for Free

There are several excellent reasons to switch from Todoist to ClickUp.

For one, its free plan is so much more than Todoist’s most advanced paid plan can ever be, offering hundreds of powerful tools that can be customized for any work need, all in one place.

Some of these tools—none of which are available on Todoist—include real-time chat; custom task statuses; over 15 different types of views; multiple assignees; native docs; embedded email; customizable dashboards; dynamic recurring tasks; and so many others.

Remember, these are what you get on ClickUp’s free forever plan which supports unlimited users across unlimited tasks. 

Compare that to Todoist’s most advanced Business plan that allows only 500 active projects per member and 50 people per project and you’d see how much of a steal this is. 

The icing on the cake is that ClickUp makes it remarkably easy to seamlessly migrate your tasks from Todoist with its Import feature. It is automatic and only takes 60 seconds. 

ClickUp also wins when it comes to the paid plans too—naturally. Though prices start at $5, which is $1 over the entry price for Todoist, you get unlimited users, unlimited storage space, shareable dashboards, and 1000+ integrations out of the box. 

That’s a lot more than can be said about Todoist. ClickUp is simply a much more comprehensive project management solution offering hard-to-believe value for money. 

Pricing

ClickUp Pricing Plan

Like Todoist, ClickUp offers both a free trial and a very generous free account. But that’s about where the similarities end as far as pricing is concerned. 

ClickUp’s cheapest plan costs $5 monthly per user, more than Todoist’s starting price of $4 monthly per user, but offers more value than one should be able to squeeze out of that extra dollar. It is so worth it. 

Pros 

  • The free plan supports unlimited users
  • More features on the free plan than on Todoist’s most advanced plan

Cons

  • No budget tracking/job costing features
  • Does not support activity management/planning
  • No ad-hoc reporting and data visualization

Get started with ClickUp today

3. Wrike

An Excellent Full-Scale Project Management App for Mid-sized and Enterprise Businesses.

Wrike is an Excellent Full Scale Project Management App for Mid sized and Enterprise Businesses

Wrike stands out from Todoist in that it is a full-scale project management application that’s perfect for mid-sized and enterprise teams that run multiple concurrent projects and maintain contact with several clients at once. 

The app comes with a healthy dose of customization options to help you adapt it to your workflows, and it even boasts custom fields and reports. 

Recently, Wrike introduced a slew of work intelligence features that can do things like detecting when there’s a risk of a project falling behind and calling attention to possible causes immediately. It might be on the more expensive side but it’s easy to set up and start using. 

All that said, several factors go into deciding whether or not Wrike might be the best option for you and your team. 

Thankfully, Wrike offers several different versions that are customized for different types of work or teams. There are versions for marketing teams, service teams, and so on. But you might still need to talk with a Wrike rep to determine the best version or plan for you. 

Pricing

Wrike Pricing Plan

Wrike offers a generous free plan and a free trial. Then prices start at $9.80 monthly per user and go all the way up to a custom-priced Enterprise plan. 

Pros 

  • Offers special account types for different types of teams
  • Comes with intelligent features that can flag projects at risk of slipping

Cons

  • There are inconsistencies between project views
  • It might be difficult to choose the right plan without assistance

Get started with Wrike for free today

4. Teamwork

A Top-Notch Todoist Alternative with Invoicing and Time Tracking Features.

Teamwork is a Top Notch Todoist Alternative with Invoicing and Time Tracking Features

Teamwork offers more than the basic to-do list functionality provided by Todoist in an equally user-friendly package. All plans come with vital project management features with clear pricing and no hidden costs. 

Teamwork was built specifically for managing client projects and it gives you robust invoicing and time tracking features to help you deliver client work on time and within budget. 

The time tracking features allow you to track billable and non-billable hours so that you can get a more accurate breakdown of where your team is spending the majority of their time and add billable hours directly to your invoices. It’s a powerful combination. 

Another thing that Teamwork has going for it is that it is intuitive and easy to get the hang of right out of the box. This means that your team will have an easier time learning to use it, leading to higher rates of adoption. 

Pricing

Teamwork Pricing Plan

Teamwork offers a 30-day free trial and a free forever plan. Then pricing starts at $10 monthly per member. 

Pros 

  • Great for employees that have little experience with project management tools
  • Regularly makes upgrades and improvements to features

Cons

  • No support for file imports

Get Teamwork's free forever plan today

5. Scoro

A Complete Project Management Tool With An Excellent Expense Management Feature.

Scoro is an Affordable Visual Task Management Platform to Manage Projects and Customers

Apart from the fact that they are both collaboration tools, there aren't many similarities between Scoro and Todoist. They may share a few features here and there, but these similarities pale in comparison to their differences.

Starting from the number of integrations that each collaboration software provides, we can see that Todoist has the upper hand, offering integrations with other platforms like Evernote, Workflow, Airmail, and many more that are not available on Scoro.

Scoro, on the other hand, elevates its project management game by offering many core features that are missing on Todoist’s interface.

The very first will be its invoicing and expense management function that easily manages various costs in project budgeting. This feature helps manage project costs, starting with labor costs and bills from a supplier or a third-party service provider.

Concerning the platforms on which these task management can be deployed, Scoro and Todoist support mobile applications, but only Todoist can be deployed on-premise and desktop.

Many may believe Scoro’s pricing is excessive in comparison to cheaper task management tools like Todoist. If you take into consideration the vast difference in the features you will have access to, you’ll find that it’s worth the price.

Pricing

Scoro Pricing Plan

Scoro offers a 15-day free trial while Todoist’s free trial extends to 30 days. Only Todoist offers a free version. Scoro accommodates a minimum of 5 users on its Essential plan which goes for $26 per user monthly against Todoist’s Pro plan at $4 monthly per user. 

Pros 

  • It is easy to implement with a shallow learning curve
  • The support team is very responsive
  • Provides advanced reporting capabilities

Cons

  • Its integrations with Outlook and Quickbooks take forever to set up and have a few glitches
  • Done-for-you onboarding starts at $899 for 5 users, which is quite expensive
  • The interface is cluttered 

Try Scoro

6. Smartsheet

A Workflow Management Tool That Goes Beyond Project Management.

Smartsheet is a Workflow Management Tool That Goes Beyond Project Management

Admittedly, Todoist is great for task management since it offers an amazing to-do list. But aside from this, there isn't much else to this task management tool.

As far as project management tools go, Smartsheet is fairly unconventional since it is designed to do much more than project management.

Comparing these two collaboration platforms is a little comical, seeing as there aren't many advantages that Todoist holds over Smartsheet.

Smartsheet offers more features for task and project management than Todoist, starting with the multiple views it provides ranging from Gantt Chart, Card view, Calendar view, and many more. Some of these views are not supported by Todoist.

On the integration front, it is not surprising to see that Smartsheet provides integrations with several popular solutions like Microsoft Excel, Outlook, Salesforce, and MailChimp, just to mention a few that are not supported on Todoist.

The customer support, which is an integral part of most collaboration solutions, is a bit lacking on Todoist since it does not provide support via phone, live support, and training, all of which can be found on Smartsheet.

Pricing

Smartsheet Pricing Plan

Smartsheet pricing starts at $7 monthly per user with a minimum of 3 users and 25 users maximum while Todoist goes for $4 per user monthly.

We can excuse the price difference since Smartsheet provides unlimited reports, dashboards, and sheets.

These two project management platforms offer free trials; however, only Todoist provides a free version.

Pros 

  • Intuitive user interface
  • Easy to use since most people are already familiar with spreadsheets
  • The easy-to-use dashboard gives users a comprehensive view of projects across the entire organization

Cons

  • Does not include any time tracking features
  • It is pricey when you compare it to its direct competitors

Signup for Smartsheet’s free trial today

7. Zoho Projects

A Fascinating Todoist Alternative with Excellent Time Tracking Capabilities. 

Zoho Projects is a Fascinating Todoist Alternative with Excellent Time Tracking Capabilities

Whilst comparing Zoho Projects and Todoist, it is important to note that while Todoist is a task management and to-do list software, Zoho Projects is a complete project management tool. Therefore, It is not surprising that Zoho Project offers richer features.

Now, this is not to disregard the efficiency of Todoist as a task manager, seeing as it stands out as one of the best to-do list applications today. Still, it does not compare to the efficiency of Zoho Projects.

While Todoist is great for personal use and small teams, it is not perfect when it comes to other functions. This is where its integration with other platforms comes in so that time tracking and other functions can be performed.

Zoho Projects, however, is an all-inclusive tool covering project and task management, Gantt charts, and resource utilization charts with easy time tracking that facilitates task management or timesheet handling.

With key features like an issue tracker that helps you create customized views for issues based on your needs and get accurate reports into their progress.

Zoho Projects is also better at issue tracking than Todoist because not only does it let you automate repetitive issue status updates, but you can also send notifications to the right people at the right time on this update.

It also includes automated notifications and reminders for team members assigned the responsibility of fixing issues using notification patterns.

While Zoho Projects is more expensive than Todoist, the difference in the pricing is not much. You can consider this project management tool cost-effective since its vast feature set guarantees value for your money.

Pricing

Zoho Projects Pricing Plan

Much like Todoist, Zoho Projects also provides a free trial and an amazing free account that lets you upload files up to 10MB

Zoho Projects offers two payment tiers: Premium and Enterprise with its pricing starting at $5 monthly per user, accommodating up to 50 users while Todoist goes for $4 monthly per user and is suitable for smaller teams and personal use.

Pros 

  • One of its strongest advantages is the swift customer support
  • The pricing is fair and practical
  • It does not set a limit on the number of projects a team can create
  • Provides an excellent time tracking feature

Cons

  • The learning curve is pretty steep
  • Its task search capabilities could use an improvement

Set up your free Zoho Project account now

8. nTask

An All-Round Task Management Tool With Robust Project Management features.

nTask Board is an All Round Task Management Tool With Robust Project Management features

The comparison between Todoist and nTask is a bit more realistic since they are both task management tools.

However, nTask gives other task project management programs a run for the money as it holds a significant number of features that go beyond helping you get tasks done.

nTask surpasses Todoist in that it is an all-in-one solution that makes provision for functions like task management, timesheet management, and risk and issue analysis.

Todoist offers a wider range of integrations than nTask, although nTask can accomplish a lot of things that Todoist needs third-party integrations for on its own. Therefore, this cannot be counted as an advantage for Todoist.

If we decide to exclude its project management features and narrow it down to task management features, nTask still beats Todoist. 

It provides features like gamification, Gantt Charts, a Spreadsheet view, time tracking, and many more that Todoist lacks.

nTask is not just a more robust task management tool than Todoist; it is also the preferred choice when it comes to pricing because it is cheaper.

Pricing

nTask Pricing Plan

Todoist and nTask both offer free trials of the solution and are excellent options if you do not want to spend money as they also provide free accounts.

nTask comes in three payment tiers: Premium, Business, and Enterprise. Pricing starts at $3 monthly per user as against Todoist's $4 monthly per user basic plan. 

Pros 

  • It provides robust Gantt charts
  • The starting price is very affordable
  • It is equipped with native modules for bug tracking

Cons

  • Uploading large files takes a long time
  • Not suitable for teams with more than 50 members
  • The support team tends to take a long time to respond to tickets

Get started with nTask for free

9. Tick Tick

An Amazing Task Management Tool With an In-Built Pomodoro Timer.

Tick Tick is an Amazing Task Management Tool With an In Built Pomodoro Timer

TickTick is very similar to Todoist with an almost identical interface and features that are interchangeable. However, it does provide some features that are lacking in Todoist, such as a built-in Pomodoro timer and calendar view.

Task management on these two solutions is quite similar. While they are categorized as Lists on Tick Tick, this feature is referred to as Projects on Todoist. 

To make your lists more organized, TickTick also allows you to create folders for when you have too many lists. Todoist doesn’t offer this feature.

The differences between Tick Tick and Todoist are not very many. But if you need a to-do list app that is slightly cheaper than Todoist, then TickTick might be the one for you.

Pricing

Both TickTick and Todoist use a freemium business model. The free version has some restrictions. 

With TickTick, free users can only create a maximum of 9 lists, while premium users can create up to 299 lists. The free version also only allows you to share your Lists with one person.

The premium version of TickTick is slightly cheaper than that of Todoist. 

Pros 

  • It is a collaborative task management tool
  • Rich with features
  • Supports a long list of platforms 

Cons

  • Users can only upload one attachment daily on the free account
  • Includes no free trial

Sign up with Tick Tick today

10. Asana

A Feature-Rich Task Management Platform With Great Collaboration and Long-Term Project Planning Features.

Asana is a Feature Rich Task Management Platform With Great Collaboration

Asana and Todoist are two of the most popular task management solutions and both excel in diverse areas

If you have had contact with each of these task management tools, you would’ve noticed that Todoist is better for individuals looking for a dependable way to manage their day-to-day tasks. 

Asana, on the other hand, is more feature-rich and more tailored towards collaboration and long-term project planning.

Asana provides more than 100 free integrations. Some of the apps include Microsoft Teams, Slack, Gmail, Canva, and YouTube.

Some integrations like Creative Cloud, Power BI, and Tableau can only be accessed on the Business plan. Todoist also offers free app integration like Trello, Dropbox, and a few others, but nothing on the scale of Asana’s hundreds of integrations.

While advanced searches, filters, project progress reports, saved search reports, and portfolios are just a few reporting tools Asana provides, Todoist’s reporting features focus on labels, filters, tasks, and sub-tasks.

As regards pricing, Todoist seems more cost-effective but isn’t as sophisticated as Asana.

If you handle simple projects that only need an efficient to-do list, go with Todoist. But on the other hand, if you need more project management features to work efficiently and are not averse to spending a bit more money each month, then you should consider Asana.

Pricing

Asana Pricing Plan

While Todoist and Asana both offer a free plan, Asana’s free account is more comprehensive, allowing unlimited tasks, projects, and messaging, as well as collaboration with up to 15 team members.

Todoist permits up to 5 active projects and 5 collaborators per project on a free account.

Asana’s Premium plan costs $10.99 monthly per user and provides you with features like Timeline, Advanced Search, Custom fields, Forms, Rules, and more.

Pros 

  • Offer a free account that is excellent for small teams
  • Provides a ton of third-party integrations 

Cons

  • Task management does not allow you to allocate multiple people to a task
  • Not the best option for beginners

Get Asana today

11. Trello

A Project Management Tool with the Best Kanban View.

Trello is a Project Management Tool with the Best Kanban View

Trello and Todoist are quite similar seeing as they are both easy to use and great for managing personal and work-related projects.

Trello is built on a system of boards, cards, and lists. It offers more than just a to-do list and something more akin to a project management system, while Todoist is an excellent task management platform.

Both Trello and Todoist offer a simple and effective way of displaying tasks. The Todoist List is a bit simpler than the Trello Board. However, Trello is more adaptable to the needs of the individual, since it is more customizable. 

Trello’s drag and drop functionality is also great for visualizing the progress of projects. However, the activity stream in Todoist lets you customize views.

Regarding third-party integrations, Trello wins by a landslide. It comes with more than 250 integrations like Jira, Automate.io, and PageProof, to mention a few. Todoist also comes with many integrations, albeit a shorter list.

Automation is another one of the many sophisticated features Trello provides. Automating tasks lets you perform several activities with one click. You can create a button to add a checklist with a list of items. Todoist has no answer to the ease that this feature brings to your workflow.

Todoist is best for keeping track of daily tasks that don’t require extensive collaboration, while Trello is better suited for higher-level, long-term projects, whether personal or collaborative.

Pricing

Trello Pricing Plan

Both Todoist and Trello offer paid and free versions of their product. Todoist’s free account does not provide essential features like task comments, labels, and reminders. 

In contrast, Trello offers a fairly full-featured free version making it perfect for long-term use. 

Trello’s Standard plan goes for $5 per user per month.

Pros 

  • Excellent Kanban view
  • Simple user interface
  • It is a very flexible tool

Cons

  • No Gantt chart
  • It has a low storage limit

Set up your Trello account now

12. Any.do

A Great Task Management Tool Offering Smart Reminders.

Any.do is a Great Task Management Tool Offering Smart Reminders

Any.do and Todoist are practically the same when it comes to the basics of task management.

Although Any.do does not provide as many features as Todoist, all the essential task management features are available for free on this platform.

Another advantage that Any.do has over Todoist is its ability to create task lists and smart reminders that can be set according to your location.

This helps you get things done while on the move. It also offers geotagging that is not available on Todoist.

Many may argue that even though Any.do and Todoist are very similar, Any.do is not as good as Todoist seeing as the latter offers more features, integrations, and even support for more platforms. But there are a few things that Any.do does better.

For one, Any.do is better for sorting task lists. The tasks included on your lists can be sorted through various criteria, such as by deadline or by priority. Todoist also offers task sorting, although it’s nothing on the level of Any.do.

Pricing

Any.do Pricing Plan

Much like Todoist, Any.do provides a free plan. The free version has strict limitations and this is discouraging. 

All the features that distinguish Any.do from other task management tools are not available on the free version.

Any.do pricing begins at $5.99 per user monthly while Todoist starts at $4 per user per month.

Pros 

  • There are apps for all major platforms
  • It has a light and airy design
  • It is better at organizing your tasks

Cons

  • The free version is restrictive 
  • No support for natural language input

Get started with Any.do

13. Clarizen

An Amazing Collaboration Tool That Helps You Build High-Performance Teams.

Clarizen is an Amazing Collaboration Tool That Helps You Build High Performance Teams

As a Todoist alternative, Clarizen lets you manage work, automate processes, and collaborate across the enterprise, all from a single, intuitive solution making it better suited for project management than simple task management.

Clarizen is also a social collaboration software that lets companies build high-performance teams and achieve operational excellence, while Todoist helps individuals and small businesses with everyday tasks.

Clarizen provides training and support via webinars, live online sessions, in-person sessions, and documentation while Todoist Supports only documented training.

On the integration front, Todoist offers more integrations than Clarizen. But it is important to note that a lot of Todoist integrations are offered as features on Clarizen.

Although Clarizen does not provide 24/7 live support, it does provide business hours and online support. Todoist, on the other hand, only provides online support.

Pricing

Clarizen is classified into its Enterprise and Unlimited plans, both of which are available on a quote basis. There is also a free trial and free account available.

Pros 

  • Offers effortless collaboration
  • Can be accessed anywhere
  • Easy to navigate
  • Includes a chat app

Cons

  • It is not fast or very responsive
  • The Gantt function is a bit outdated

Start easy project management with Clarizen

14. MeisterTask

An Intuitive Collaboration Platform That Doubles as a Great Task Management Tool.

MeisterTask is an Intuitive Collaboration Platform That Doubles as a Great Task Management Tool

MeisterTask is easily one of the most intuitive collaboration and task management tools on the web. As a replacement for Todoist, it ensures working together is simpler and easier than ever. 

This agile project management tool lets you create a project, add as many team members as you will need, assign tasks and track each other’s progress. Todoist on the other hand lets you monitor your task with a to-do list and break them down into subtasks.

MeisterTask offers way more third-party integrations than Todoist. Some of the examples include Bitbucket, GitHub, Microsoft Teams, and Buffer, just to mention a few.

As good as Todoist is as a task manager, it does not provide task scheduling, gamification, and several other features that are part of the MeisterTask package.

MeisterTask offers every category of support from 24/7 live support, business hours, and online.

Pricing

MeisterTask Pricing Plan

MeisterTask's basic plan is free and stands as a good competitor to the paid tiers of some other task management tools with advantages like Unlimited project members, Customizable project boards, File attachments up to 20 MB per file, Mobile apps, and Email support. 

Its paid accounts are divided into three, namely: Pro, Business, and Enterprise accordingly. Its pricing starts at $4.19 per user monthly while Todoist goes for $4 monthly for each user.

Pros 

  • Provides time tracking capabilities
  • It is relatively inexpensive
  • Manages unlimited tasks and projects for free

Cons

  • No internal calendar
  • The interface is extremely busy and cluttered
  • It is difficult to find some features

Get started with MeisterTask

15. OmniFocus

The Best Task Management Tool for iOS Users.

OmniFocus is The Best Task Management Tool for iOS Users

For iOS or Mac users, OmniFocus is hands down the best Todoist alternative for you

At its core, OmniFocus is a task management app that lets you cleverly manage your to-dos without switching platforms or using any complicated add-ons. The system lets you efficiently create, manage, and delegate tasks based on your preferences.

Unlike Todoist, OmniFocus has an in-built review system that lets you assess your tasks and accomplishments each week. 

It also provides great forecasting. Rather than only being able to see today’s tasks, you can skim through and take a look at everything coming through your pipeline for the next couple of days. This forecasting feature is not something Todoist offers.

OmniFocus takes advantage of Siri and adds tags when creating tasks, using them to help you find exactly what you’re looking for. Additional notes can be included on pre-existing tasks to provide more information. 

It also lets you repeat actions regularly without having to create them again from scratch. 

Pricing

OmniFocus Pricing Plan

Even Though OmniFocus provides a free trial, it does not include a free account. There’s only one price tier: $9.99 monthly or $99.99 annually.

Pros 

  • Lets you add a lot of details to each task using in-built shortcuts
  • Handles several tasks without looking cluttered
  • Changes made are easily synchronized with all iOS and Mac devices.

Cons

  • Not available on Windows and Android
  • Provides no collaboration features
  • It is more expensive than most of its competitors

Try OmniFocus for free

16. Azendoo

A Task Management Tool That Comes with an Unrivaled Multi-Tagging Feature.

Azendoo is a Task Management Tool That Comes with an Unrivaled Multi Tagging Feature

Azendoo is the perfect Todoist alternative for you if you need your team to communicate, organize and collaborate on projects daily while working on a clear and intuitive interface. 

The time spent on emails and meetings is reduced and this makes work more efficient and enjoyable.

It clearly outlines duties and lets team members know what others are focusing on by using multi-tagging to divide an assignment among several individuals. Regrettably, multi-tagging is not a feature that Todoist provides.

With Azendoo all of your team’s communication will be centralized, and you will be able to monitor your team's progress, giving opportunity for necessary changes before task completion.

With its time tracking and messaging capabilities Azendoo clearly distinguishes itself from task management tools like Todoist.

Pricing

Azendoo Pricing Plan

With Azendoo you are offered a free trial with the absence of a free account while Todoist offers both.

Its payment plans are broken down into three tiers: Teams, Business, and Enterprise, the cheapest being Teams which goes for $7.50 monthly per user.

Pros 

  • Responsive customer support
  • Very simple and easy to use
  • Offers tons of useful integrations

Cons

  • Cost is quite high compared to some other task management tools
  • Phone and web apps do not always sync together perfectly

Try Azendoo now

How to Choose the Right Todoist Alternative

So how do you decide which Todoist alternative to go for? What should you consider before making a choice? Here are a few tips for you.

1. Avoid Solutions With Too Many Features

If you’re looking for a Todoist alternative, chances are that you need something with more features than Todoist offers, but also would prefer not to be overwhelmed by too many features.

You need to know what features are most important to you and which ones you don’t need. Then you need to find something that offers just the right combination of features or at least offers sensible tradeoffs. 

Usually, the features you need will be determined by what you need the software for and how you intend to use it. 

For example, if you need the app to manage your entire workflow, then a Work OS like Monday.com might be the right option for you. But if you only need invoicing or time tracking on top of Todoist’s regular features, Teamwork might be a better fit for you, although that’s not all it offers.

2. Look Out For Missing Features For Basic Tasks

Coming from Todoist, there will be features that you cannot do without. Whatever alternative you end up choosing, it has to offer at least these indispensable features, whatever they may be. 

You’ll also want something that offers features that make your life and work easier. If, for example, you often have recurrent appointments with clients, then you would find a solution that sends automated reminders for these appointments particularly helpful.

3. Look For Something That Allows You To Import Your Tasks From Todoist

This might not be a dealbreaker but it would surely make the migration process a whole lot easier and more seamless. For example, ClickUp allows you to easily and seamlessly import all your data from Todoist. Compare that to the alternative of having to manually copy and paste each item or task from Todoist to the new app.

FAQ

What is Todoist?

Launched in 2007 and based in California, Todoist is a to-do list app that allows you to plan your day or week by adding simple tasks (with descriptions) which are ticked off as they are accomplished. 

Anyone can use Todoist to keep track of their tasks. You can track solo tasks or highlight deadlines for specific projects. It can also be useful as part of larger organizations’ project management stack.

What are the drawbacks of Todoist?

The first drawback of using Todoist is that you might forget to use it in the first place unless you intentionally make a habit of it. 

This might be more difficult for you if you always have a pen and paper at hand to create a to-do list but need to open the app or go to the website to use Todoist. 

One way to get around this is to bookmark it on your browser or move the app to a prominent position on your screen so that it’s easily accessible

Another drawback of Todoist is the fact that it doesn’t offer any substantial time-tracking features. This would be an issue for people who prefer to use time-based productivity methods. 

Finally, there are the file uploading limits. Each Todoist plan comes with file uploading limits that you need to take into consideration when choosing a plan. 

A simple workaround could be to add the files and folders related to your projects to Google Drive, then share the link to the files instead.

What is the best free alternative to Todoist?

ClickUp is hard to beat when it comes to free alternatives to Todoist. What you get for free with ClickUp is simply unrivaled in the project management space.

How much does Todoist cost?

There is a basic free forever version that allows 300 active tasks per month, 20 active sessions per project, and a maximum of five collaborators per project. Beyond this, there’s a Pro plan for $4 monthly per user and a Business plan for $6 monthly per user. 

Which Todoist Alternative Should I Try

We have touched on several excellent alternatives to Todoist but at the end of the day, it all comes down to one question: do you really need all the features of a full-scale work OS like Monday.com or something just as simple and easy-to-use as Todoist?

Our recommendations:

  • Choose Monday.com if you need a Work OS with more features than you can get with Todoist.
  • Get ClickUp if you want a slew of project management features unavailable on Todoist for absolutely free.
  • Wrike is an excellent full-scale project management app for mid-sized and enterprise businesses.
  • If you require an equally easy-to-use solution for task management, but with invoicing and time tracking, Teamwork is hard to beat. 
  • Scoro is a wonderful Todoist alternative with excellent expense management features.

Martin Luenendonk

Editor at FounderJar

Martin loves entrepreneurship and has helped dozens of entrepreneurs by validating the business idea, finding scalable customer acquisition channels, and building a data-driven organization. During his time working in investment banking, tech startups, and industry-leading companies he gained extensive knowledge in using different software tools to optimize business processes.

This insights and his love for researching SaaS products enables him to provide in-depth, fact-based software reviews to enable software buyers make better decisions.