Top 15 Work Management Software for 2025

there are 200+ templates created for every type of business, industry, or team to help you build your workflow. You can also drag-and-drop 30+ column types to design your work processes.

Monday.com helps you automate routine tasks. You can automate notifications, item creation, status updates, and more in less than a minute.

collaborate by adding files, sending notifications, embedding video conferences within items, linking boards together, and tagging teammates and external guests.

gain insight into your projects by viewing them from 8 different angles. The accessible views include Kanban boards, Calendar, Gantt, Map, Timeline, Workload, Form, and Main.

on Monday.com, all your work history is searchable. You can search by people, tags, and mentions.

you can customize data dashboards to show specific data from all your boards in one place. You can add charts, graphs, counters, and even the Llama farm widget to view the status distribution of your tasks.

use integrations, widgets, and custom views from the marketplace to build a workspace that fits your needs. You can integrate Monday.com with Slack, HubSpot, Zoom, Adobe Creative Cloud, and many more apps through Zapier.

you can maintain team collaboration through real-time chat and tagging individuals or groups, linking tasks together, and creating tasks and to do lists to guide your activities. Track projects by connecting individual tasks to goals and organize objectives in Goal Folders. Fast-track approvals by annotating files and inviting input and feedback from guests.

choose from 20+ auto-updated views and see your work from different perspectives. You can view task lists, update boards, drag-and-drop due dates on the calendar, view timelines and team workload, use Mind Maps to align team members around a vision, and much more.

ClickUp gives you native and 3rd-party integrations for popular calendars, cloud storage, messaging apps, and more. And if you need to import data from tools that are not supported yet, you can easily create your custom integrations.

you can customize ClickUp and build workflows according to your needs. Add any of the 35+ ClickApps to your workspace and customize project views, add widgets for payment reminders, special requests, video embeds, sprints, etc.

you can leverage hundreds of automations and use 50+ in-built actions, triggers, and conditions to build any automation you need. Automations can sync with other tools, assign team tasks, update statuses, and post comments. You can also create custom processes and automate them.

get up and running in no time by choosing ready-made solutions for teams. Sales have automations that assign leads and track follow-ups, Devs can turn bug submission into actionable tasks, Marketing can easily track promotions and campaign progress, and so much more.

Wrike's Work IntelligenceTM stands out from all the features of this platform for its ability to predict project risks. It also enables you to use voice commands, intelligent replies, document management, and smart automation to accelerate results and get you into the future of work.

you can improve the enterprise-grade data security by using Wrike Lock to own and manage the keys to your encrypted data. You'll decide who can access your data and use encryption key usage logs for auditing data access activity.

connect Wrike to cloud-based and on-premise enterprise apps using 400+ integrations. You can also use universal connectors to integrate with any app with an accessible API.

using real-time communication and updates, you can keep everyone informed and engaged. You'll be able to track tasks and their deadlines, check for workload clashes and potential bottlenecks and keep everyone in sync by sharing project calendars across departments as well as with executives and clients.

you can gather all the info you need by creating rules that dynamically branch questions in request forms, then auto-create and auto-assign team tasks. You can also automate approval processes to ensure work moves forward more quickly.

Wrike helps you organize projects using drag-and-drop Gantt charts, create task dependencies, and perform baseline and critical path analysis. Using Kanban boards, you can eliminate silos and get a 360° visibility of work.

Teamwork has templates to improve processes, properly utilize budgets, and provide timely reports. You can find templates for client onboarding, product launch plan, podcast planning, etc.

complete your projects on time and budget, effectively manage day-to-day capacity handling, and delegate tasks based on workload. You can also edit tasks and schedules to meet shifting priorities and deadlines and accurately forecast your resource needs for long-term capacity planning.

collaborate with clients by giving them access to your projects according to their level of involvement. Clients Users will help you deliver successful projects, build deeper relationships, improve customer retention, and increase sales.

monitor the financial performance of your projects by customer, and track the progression of the amount spent against budget estimates. You can also set monetary limits and get notified when the budget allocation reaches these thresholds.

you can measure time spent across project tasks or team members and get detailed records for better estimates and more accurate billing. Use these insights to forecast project timelines, create more accurate proposals, avoid potential disputes, and generate invoices from project timesheets.

you can connect Teamwork with apps such as HubSpot, Stripe, and many others through Zapier, using native integrations and certified partner apps. You can also import tasks and projects from apps like Asana, Wrike, Trello, and more, in just one click.

you can invite team members into your folders and boards and assign tasks for clarity on who needs to do what. Tag members in your chat and comments, embed boards and set up email and in-app notifications to keep everyone informed and updated.

conveniently organize your work in folders and subfolders right inside your boards. Categorize items according to different attributes and toggle them on or off to customize your views. You can also create a new view every time you open a new tab.

using the activity log, which you can filter by team members or folders, you can track changes within boards and items. Easily manage data access and process editing by allocating permissions for roles and individual members at the workspace and board level.

with Infinity, you can set up IFTTT rules to automate repetitive tasks and save time and energy for critical tasks. You can use triggers and actions to move processes forward and perform task scheduling. You also get 50+ templates to set up projects and roll out work processes quickly.

your team can get more from Infinity by connecting it to other business tools and importing or exporting data through CSV files. You can also utilize the 3,000+ integrations that are available through Zapier.

this helps you build a team based on members' availability. Apart from task assignments, you can sync sprints, analyze workloads, and resolve task allocation issues.

use the same data set for team collaboration while maintaining confidentiality among stakeholders. You can lock rows based on sheet changes and pre-set times. Process owners can assign specific viewing and editing rights or limit data editing to particular people at certain milestones.

you can connect everything from your martech stack to your data and quantify the value of your creative efforts to prove ROI. Using Brandfolder, you'll easily manage your digital assets and maintain brand consistency.

this task management tool integrates with Adobe CC, Procore, and Primavera P6. Other notable integrations included in Smartsheet are Oculus, DocuSign, and Tableau. You can get more integrations through Zapier.

this online task management software empowers your team to automate their workflows. They can use the visual rules editor to combine actions and conditions and automate processes, updates, approval requests, and more. You can also send automated alerts and reminders to keep everyone on schedule.

Smartsheet provides you with a powerful console for all your admin needs. From here, you can manage users and groups, track licenses, control access to integrations, and use the Smartsheet best practices to optimize account configurations.

Asana's Workflow Builder lets you easily organize work focusing on the tasks at hand. Any team member can set up processes and adapt workflows to fit evolving needs. You can also set task dependencies and manage overlapping and unscheduled tasks. Workflow Reporting will help you diagnose work issues and identify what needs revising.

this simple task management software gives you visibility into your team's capacity and enables you to conveniently drag-and-drop tasks to re-assign and re-schedule them to prevent burnout. You can monitor workload by person or project, review capacity trends, recognize potential snags, and adjust task assignments as necessary.

to help your teams see how their efforts are contributing to the growth of the business, you can connect the company goals to work being done. Set OKRs that align everyone around improving team performance and enable them to understand how their skills and strengths lead to business success.

Asana equips you to avoid errors by automating everyday tasks. Using pre-set rules, you can set up automations and include audit trails and error alerts that notify rule owners of any issues. You can also conduct task scheduling using forms and auto-update them in case of conflicting task schedules.

spend minimal time setting up new projects by choosing from 50+ templates that you can customize to work the way you want. You can also convert projects into templates to improve team efficiency in future projects.

Asana integrates with popular business tools. You can share data between Asana and Slack, Adobe CC, Salesforce, and 200+ other apps.

with FunctionFox, you can create budget estimates and compare them against actual figures. You can then calculate ROI and evaluate the profitability of your projects.

the system gives you live updates to help you track time and project progress so that you can anticipate problems before they occur. The customizable CEO Desktop will show you task lists and an overview of project details, including project status, hours tracked, and billable hours.

you can quickly and safely share documents with team members and clients to keep everyone updated on work progress.

the FunctionFox invoicing feature enables you to quickly create and issue accurate quotes based on billable hours and invoices to clients, including as much or as little information as necessary.

Zoho Projects enhances team collaboration by allowing you to tag members in your comments, mention roles or teams, and discuss with everyone in the forums. You can take communication further with private and group chat rooms, add clients to your projects, and attach files to forums directly from your inbox.

Zoho Projects' native integrations enable you to connect to other Zoho apps such as Sprints, Analytics, Desk, and CRM. You can also connect with popular apps like Dropbox, Slack, and 2,000+ others through Zapier.

you can use the resource allocation chart to view work distribution and balance workload between different users. When a team member applies for leave and marks their days off, the system is updated, and the previously-assigned tasks can be shifted to an available employee.

to build your workspace as you want, you can personalize layouts, statuses, and fields to make them fit unique workflows and project requirements. Customize project and task views so you can focus on what's important, and then save your custom layouts for future projects or work items.

use blueprints to automate your processes and save more time by creating templates for projects and tasks. You can create rules and triggers for specific actions to be carried out, send notifications, call webhooks, and, if necessary, write your own code to make your project management successful.

you can use timers to log billable and non-billable hours and automatically generate invoices through the built-in Zoho Invoice integration. Timesheets will help you create estimates and quotes based on time logs and recorded expenses, as well as view planned vs. actual costs.

Bitrix24 enables you to conduct video conferences with up to 48 participants with no time limits. Record your calls for future reference and use private and group chats for discussions and file sharing.

automatically add leads generated from live chats, web forms, and social media into your CRM. Use the built-in lead scoring tool to score leads, assign them to sales, and set up rules and triggers to automate the sales process.

use the website builder to create and run an online store to sell to a global market. Websites and stores are pre-optimized for SEO, and they can manage inventory, track sales, and handle different payment methods.

you can create your own call center complete with call tracking. You'll be able to address customer issues and collect feedback through customizable callback request forms, canned replies, and chatbots.

expand your workspace by installing add-ons and custom partner solutions for landing pages, payment systems, and other 3rd party tools. You can also use the open API to create any app connections you need.

you can run Bitrix24 on your servers using the on-premise edition. Even with this option, you'll still be able to access add-ons from the Bitrix24 marketplace and integrate with whatever ERP you're using. Additionally, you'll get 100+ 3rd party integrations that you can utilize to connect with popular business tools.

Workfront experts can help you with system implementation and workflow design. They also offer business and technical support to accelerate your time to value. You can choose between bite-sized consultations and dedicated personnel to supplement your team.

Workfront Fusion provides a robust integration platform to connect disjointed systems and teams. You can connect to thousands of solutions using codeless connectors and API interactions and have Workfront manage new app features and updates from 3rd party apps.

Workfront allows you to configure it to fit the needs of your team, project, or region. The goal is to give you instant visibility into project and task statuses and timelines so that you can make informed decisions.

using logic-based rules, you can automatically collect and sync data with different apps and notify relevant team members at the right time. You can codify your processes and automate handoffs to prevent costly mistakes.

Workfront encrypts your data in transit and at rest and uses industry standards to guarantee information security and compliance. Workfront also logs and monitors data access, maintains an active bug bounty program, and conducts annual penetration testing exercises to secure the system.

the system gives you everything you need to set up custom workflows and implement inline proofing to uphold standards. You can also streamline approvals using side-by-side comparisons and on-screen collaboration to help teams complete projects faster.

the scenario planner gives you a simple way of planning for everyday work and massive projects. The system uses your existing data to help you create insightful scenarios to adapt to changes as needed. You can compare different scenarios, get consensus across teams, and plan for execution.

after selecting your project or task, you can add notes and track time within your browser. You can track time in parallel to or get insight into team productivity or choose between the stopwatch, bulk, interval, and Pomodoro time-tracking widgets.

Paymo is one of the best collaboration tools available. On top of its file sharing options, you can also engage in real-time chat and create notifications for updates to ensure everyone stays on track.

Paymo lets you order your work and prioritize tasks depending on whether they are critical, high, average, or low priority. Staff can see all their tasks in one place while managers get different views for their tasks and their team's assignments.

Paymo's task manager lets you quickly see who's overbooked or underbooked and adjust workloads by dragging and resizing them on the timeline. Convert automatically-created ghost bookings into confirmed bookings, save time, and use the built-in leave management system to plan for staff availability efficiently.

Paymo can auto-generate invoices from timesheet data and clone past invoices to save time during invoicing. You can edit invoices using a WYSIWYG editor or customize templates using HTML/CSS. You can also convert project plans into estimates with pre-filled tasks and costs and set up payment gateways for quick payments.

use Clarizen to bring internal and external teams together and get work done faster through open discussions and file sharing. With centralized proofing and approval processes, you'll eliminate double work and keep everyone in sync.

let Clarizen handle recurring processes and workflows while sending alerts to appropriate team members. Using the slide publisher, you can automatically create status reports in branded PowerPoint templates, saving the time you would have used to create presentations manually.

empower your teams for productivity by creating hybrid methodologies that fit your working style. Configure your workflows to support the entire work lifecycle and use dynamic rule sets to customize those workflows further if you need to.

connect your workspace to other tools and sync data with Microsoft Teams, Slack, Jira, and many others through Zapier. You can utilize add-ons such as data warehouse exporter and resource heat map to get more visibility, full reporting, and monitor team performance.

you can engage Clarizen's professionals for help in setting up your workspace. They will train your team, identify what capabilities you need to achieve your goals, and deliver them based on Clarizen's best practices. They will also equip your organization with process guidance to ensure you get maximum value from your investment.

get your teams (sales, design, startup, etc.) up and running in no time by using ready-made solutions which come with all the boards, integrations, and techniques you need to set up your team's workflow quickly.

Trello's Butler automates repetitive actions to save you time and increase team efficiency. This bot can also post your messages on Slack, schedule tasks, comment on tickets, and send emails.

you can get different perspectives of the tasks, processes, or projects at hand using various views. The interactive map will enable you to display location-based data in the context of ongoing work.

Trello's information security and controls are ISO certified, and they review their data hosts' security audit reports bi-annually. Trello is GDPR compliant and has an active bug bounty program to help identify and seal security loopholes.

Trello integrates with 200+ business apps and tools. If you need extra functionality, you can get that by creating Power-Ups to meet your specific needs.

Scoro gives you the option to use a drag-and-drop planner or Kanban boards to create workflows and prioritize tasks. You can share calendars, manage time, and even monitor the business implications of how you're spending time.

with Scoro, you can review planned, in-progress, and completed tasks and monitor billable hours to track business costs and revenue. Use real-time data to accurately calculate ROI and keep margins within the set limits to ensure profitability.

the system comes with project and task templates that you can use to set up projects and workflows quickly. Save time for essential tasks by using auto-updating Gantt charts that reflect your colleagues' capacity changes.

secure your data by providing access to information and features based on defined roles. You can also audit activities by viewing end-user and admin logs. Scoro conducts regular maintenance and infrastructure upgrades to maintain high performance and security.

using the CRM, you can track opportunities and deals, sales targets, and budgets. Generate invoices from work reports, orders, and quotes, and use available data to forecast sales accurately.