16 Best Free Email Signature Generator Tools & Templates of 2021


Discover the best free email signature generator to create professional and visually compelling email signatures for Gmail, Outlook, Apple Mail, and more.

Best Free Email Signature Generator Tools & Templates

Email signature generators have recently become a necessity with the rise of email marketing

These tools help you create a professional email signature, a powerful marketing tool that is often overlooked.

With your potential customers receiving so many emails a day, you may have had to be innovative to hold your audience’s attention. And from having attention-grabbing headlines to catchy introductions, you’re doing your best to ensure your readers don’t just click on your emails but read them in their entirety.

However, like most companies, you may forget about the email signature, which helps you grow your website traffic and promote your products and services while increasing brand awareness.

Your reason for not having an email signature could be the assumption that you need to be tech-savvy to create one. Well, for some, this may be true. 

The good news is for most, you don’t need any technical knowledge to create an email signature. Email signature generators come in handy to help you make your email signature fast even if you don’t have technical know-how.

So, how do you find and pick the best email signature generator to create a professional email signature?

Today, we’re going to walk you through:

  • Some of the best free email signature builders and what makes them great.
  • The reason you need an email signature for your business to grow
  • How to create one
  • What to include in a professional email signature.

But first…

What is an Email Signature?

An email signature is a block of text that you append at the end of an email. The signature not only provides a way for your mailing list to contact you but also stamps your brand image. 

Moreover, an email signature should encourage your contact list to respond to your email and provide valuable information about your company, including offers and opportunities relevant to your mailing list.

What information should an email signature have?

Your email signature should include:

  • Your first and last name
  • At least two active phone numbers
  • A link to your website
  • Your business logo and name
  • Your business’ physical address
  • A professional photo
  • Your role in the company
  • Social media icons
  • Promotional banner (optional)
  • Disclaimer (optional)

What Makes a Professional Unique Email Signature?

A professional, unique email signature should give your mailing list an overview of who you are and what your business does. And with over 300 billion emails sent daily, you want your potential customers to have your business at the top of mind.

Here’s what makes an email signature professional and unique:

1. Visual appeal

A well-organized signature will be appealing to your mailing list who will be interested in learning more about you and your company.

So, how do you achieve visual appeal?

Using design hierarchy

Bring attention to the most important information first. You can do this with fonts or colors, where:

  • You can use bigger font size to highlight your name, role, and call to action
  • You can use color to make your banner and CTAs pop more

Aligning your text better

Left alignment is generally more appealing since most people read from left to right. So, it makes it easier on the eyes too. 

Therefore, ensure your email signature is aligned towards the left-hand side so that you capture your readers’ attention long enough to take the action you want them to. 

Positioning elements on the signature better

The size and position of elements like your company logo and images determine whether or not an email signature looks professional or cluttered. 

So, fit your images to scale to maintain a balance between the text and images, and to make your email signature more attractive. 

Use dividers

Divide up elements in your signature to present your information in an organized manner. You can use horizontal or vertical line dividers to separate different sections.

Here’s an example of a visually appealing email signature:

An example of a visually appealing email signature
Source: Wisestamp

2. Easy to read

You should ensure that the information you provide on your email signature is easily legible.

And just like having a well-organized email signature, the ease with which your mailing list reads the information you’re presenting makes the difference between achieving the goal you set out to and failing miserably at your campaign. 

To create an easy-to-read email signature:

Use one to two fonts

Too many fonts in your email signature risk making the signature difficult to read or worse, looking cluttered. So, play around with the font size to emphasize the information you want to draw attention to. 

You could have a bigger font highlighting your name, role, and CTA; a smaller font size for your contact details; and an even smaller size for the disclaimer.

Use complementary colors

A font with a light color is more visible on a darker background compared to a lighter one. So, in your quest to ensure readers easily read the information you’ve provided, keep colors in mind.

You can also use colors to highlight the most important elements of your email signature or what you want to draw more attention to.

As a rule of thumb, one two two colors should be more than enough in your email signature to not risk it looking unprofessional.

3. Mobile responsive

Research shows that in 2020, 46% of emails were opened on mobile phones. Moreover, 35% of business professionals admitted to using a mobile phone to check for emails.

So, you should design your email signature with mobile phones in mind to reach out to more of these mobile users.

How do you ensure your email signature is mobile-friendly?

Image size

Ensure your image fits to scale. The recommended image dimensions are 300-600 pixels wide and 100-200 pixels high. 

Banner size

Your promotional banner shouldn’t be larger than 700 pixels wide and 100 pixels high. The resolution should be 70dpi.

Email signature size

Ultimately, your email signature size should be a maximum of 800 pixels wide and 200 pixels high. Additionally, the maximum quality resolution should be 100dpi.

4. Purposeful 

You should be clear about what you want your email signature to achieve. You may want to:

  • Invite your audience to an event you’re hosting, like a book launch
  • Invite your readers to a webinar
  • Offer a discount
  • Offer free services
  • Drive traffic to your website
  • Get people to read your blog
  • Increase brand awareness
  • Introducing new products or services

What are the Best Free Email Signature Generator Tools?

  1. MySignature
  2. Hubspot
  3. HoneyBook
  4. WiseStamp
  5. Mail Signatures
  6. Designhill 
  7. SignMyEmails
  8. Newoldstamp 
  9. Gimmio 
  10. Signature Maker 
  11. Signature.email 
  12. Si.gnatu.re 
  13. Rocketseed 
  14. Email Signature Rescue 
  15. Xink 
  16. Exclaimer

1. MySignature

Best email signature generator for branded corporate email signatures

MySignature is the Best email signature generator for branded corporate email signatures

This email signature generator allows you to create an intuitive email signature for Gmail, Outlook, Apple Mail, Thunderbird, and Office365.

MySignature is mobile optimized, so you’re assured of mobile adaptable email signatures. The best part is you can create email signatures on the go from any device.

You can create uniform corporate email signatures in line with your brand by using your brand colors, adding links to the company website, company logo, and promotional banners to various professionally designed free email signature templates.

The tool is best suited for freelancers, C-Level personas, business owners, and customer-facing employees like sales managers and customer support specialists because they use multiple devices in everyday communication to customers.

You can track the number of clicks on your promotional banners and clickable photos with the tool’s built-in analytic.

Pricing

The difference between a free and paid plan is the number of signatures you can create, email signature template designs, and how much customization you can make on the email signature.

MySignature Pricing Plan

The free plan is best for solopreneurs and freelancers since you only create one email signature. SMEs and large enterprises should go for the paid plan as it offers more signatures and customization.

2. Hubspot

#1 free email signature generator for a beautiful, professional email signature

Hubspot free email signature generator for a beautiful, professional email signature

This free email signature generator allows you to create beautiful, professional email signatures from several predesigned free templates.

You can customize your signature to reflect your brand by adding a company logo and using font colors similar to your company colors.

With your professional email signature in hand, the tool then gives you a step-by-step procedure on how to load it to major email clients like Gmail, Yahoo Mail, Apple Mail, and Outlook. You also learn what to do in case your email signature doesn’t display as expected.

Hubspot email signature generator allows you to create an email signature with the capability to drive more traffic to your website through a clickable company logo and custom Call to Action.

3. HoneyBook

The best HTML email signature generator designed for business owners.

HoneyBook is the best HTML email signature generator designed for business owners

With this email signature generator, you can create an HTML signature, then copy and paste the code into your preferred email client. The signature you create can be used in most major email clients, including Gmail, Yahoo, Outlook, and AOL.

This tool allows you to showcase your brand in your email signature since you can add your business logo and choose the colors that reflect it.

Whether you have a rough idea of how you want your email signature to look or not, the tool lets you choose from professionally pre-designed email signature templates. You can then customize by selecting the font you would like to use.

HoneyBook is perfect for professionals, small business owners, and freelancers as it helps them create a beautiful, professional email signature.

4. WiseStamp

#1 email signature generator for Outlook.

WiseStamp email signature generator for Outlook

WiseStamp is the perfect email signature generator for Gmail and Outlook. With this tool, you can create an email signature that interacts automatically with your email client. Meaning that you don’t have to copy and paste your signature or code to your email client because it’ll automatically upload on your email client once you create it.

Therefore, it’s best suited for people with little to no technical know-how of creating a signature. Busy professionals, business owners, and freelancers can use this tool to make their email signature because it saves you so much time.

You can customize your email signature on WiseStamp by adding a business logo and social media profiles. 

Do you have an upcoming event that you wish your mailing list to know about? You can add it to your email signature using this tool. You can also add promotional banners to advertise any new product or service you have or any offer you’re currently giving your customers.

With this email signature generator, you not only get to choose how your email signature looks from a variety of templates, but you also decide on how to style your sign-off. You can also opt for a handwritten signature instead.

WiseStamp allows you to personalize your email signature by adding a photo of yourself

Pricing

WiseStamp Pricing Plan

WiseStamp offers both free and paid plans. The main difference between a free plan and a paid one is that the free plan gives you access to only two templates, while the paid plan offers more features and design capabilities.

5. Mail Signatures

Best email signature generator for automatic integration with popular email providers. 

Mail Signatures is the best email signature generator for automatic integration with popular email providers

With Mail Signatures, you can create both professional and personal email signatures.

You can create email signatures for some of the major email clients in the market, including Gmail, Thunderbird, Outlook, and Exchange. The best part is, once you create your email signature, it automatically applies to the email client you choose. 

This email signature generator allows you to select your email signature style from a variety of professionally pre-designed email signature templates.

You can design your professional email signature to include promotional banners, a business logo, and choose font colors representing your brand.

A personal email signature, on the other hand, can include exciting fonts and colors.

6. Designhill

#1 email signature generator for beautifully designed business email signatures.

Designhill email signature generator for beautifully designed business email signatures

This email signature generator helps you to design email signatures for both personal and business use.

Designhill allows you to create a proper email signature using various design templates responsive to mobile devices.

Use this tool to create the email signature design that allows you to market your business by adding social media profiles, promotional banners, mobile apps, and a meeting scheduler.

The email signature you create on this free email signature generator is compatible with major email clients, including Gmail, Outlook, and Apple Mail.

Pricing

Designhill Pricing Plan

The free plan allows you to create one email signature, whether for business or personal use. However, upgrading to a pro plan offers you more features like creating more signatures and customization capability.

The tool is highly recommended as most people who have used it gave it a 4.8/5 rate.

7. SignMyEmails

Best email signature generator with management capabilities for professional team’s email signatures.

SignMyEmails is the Best email signature generator with management capabilities for professional team’s email signatures

SignMyEmails is the best email signature generator to create email signatures for a business with large teams. 

The tool allows you to manage all employee email signatures, ensuring there is uniformity and that the emails reflect your brand. The best part is that you can create email signatures for new employees or delete those of employees no longer working with the company on this tool.

Create email signatures that reflect your brand by including your company logo, promotional banners, and social media profiles. You can invite your contact list to meetings and events using the meeting scheduler on your signature.

You can also market any app you’ve created to your contact list by adding a link to it on your email signature. 

Since more people are opening emails on their mobile phones, including your mailing list, your email signature needs to be mobile responsive, and this tool ensures that.

Design your email signature using the pre-designed email signature templates available on this tool. Then paste it on any major client email like Outlook or Gmail.

This tool is best suited for professionals.

Pricing

The free plan is best for solopreneurs and freelancers because they work mostly alone and just require a direct email signature. 

SignMyEmails Pricing Plan

However, if you have a team of employees, look into the premium plans because you get added features like duplicating signatures, email signature management, and design capabilities to suit your needs.

The pro plan price changes with the email signature package you want to create, with the lowest price being $3.99 per month for 5 signatures.

8. Newoldstamp

Best mobile responsive email signature generator for businesses with a large number of employees.

Newoldstamp is the best mobile responsive email signature generator for businesses with a large number of employees

With Newoldstamp, you get to create an email signature that not only works well with most of the major email clients like Gmail, Outlook, Thunderbird, and Apple Mail but also one that is responsive for mobile devices. 

The tool allows you to create a professional email signature using a template from the variety of pre-designed templates the tool provides.

Customize your email signature to represent your brand with social media profiles, customizable banners, fonts, and font colors. 

The tool allows you to manage your employees’ email signatures in one dashboard. The best part is if you’d like to create and manage your teams’ email signatures by yourself, you can because you don’t need to have any technical background. 

Pricing

The free plan allows you to create one signature. 

Newoldstamp Pricing Plan

Upgrading to a paid plan offers you more capabilities, such as creating more signatures and more customizable banners, fonts, and templates. A premium plan also allows you to create and manage email signatures for a team.

9. Gimmio

#1 email signature generator for marketing agencies and web designers.

Gimmio email signature generator for marketing agencies and web designers

With Gimmio, you can create a professional email signature using the beautifully pre-designed templates.

This email signature generator is top-rated by companies like Codeur.com and Freelancer.com.

Gimmio is best suited for web designers and marketing agencies since it helps them create more email signatures for their clients quicker.

The tool allows you to create and duplicate several email signatures to your employees to ensure uniformity and alignment with the brand.

With the central email signatures manager, you can update corporate email signatures, which will instantly reflect on all employee signatures.

Pricing

Gimmio Pricing Plan

Gimmio doesn’t offer a free version of the email signature generator tool. The email signature generator provides a 7-day free trial period instead, which gives you access to all premium features. Premium features include:

  • Different styling options
  • Creating more than one signature
  • Custom layouts
  • Signature duplication and distribution

The premium plans price goes up depending on the number of email signatures you want to create.

10. Signature Maker

Best free email signature generator for customizable email signatures for business and personal use.

Signature Maker is the Best free email signature generator for customizable email signatures for business and personal use

With this free email signature generator, you can create an HTML email signature that can be used in most of the major email clients, including Gmail, Outlook, Apple Mail, and Yahoo Mail.

Signature Maker allows you to create a professional email signature that highlights all your essential information like your full name, role, website, and company name.

You can customize the email signature by adding social media profiles to show your email list your online presence. Then personalize it by adding a professional photo of yourself.

If you feel like having a handwritten sign off instead, the tool offers a feature where you can draw your signature. And for your personal use, Signature maker allows you to create a font signature instead.

Pricing 

This tool is free.

11. Signature.email

#1 email signature generator with duplication capabilities for corporate teams.

Signature.email email signature generator with duplication capabilities for corporate teams

Signature.email allows you to create a professional signature compatible with Outlook, Gmail, and Apple Mail.

The tool allows you to choose what your email signature will look like with the professionally designed email signature templates.

When creating your email signature, you can make sure that it reflects your brand by choosing font colors that are the same as your business colors. 

You can customize fonts in terms of style and size to get easily legible writing and to highlight the most significant bits of information on the signature.

Pricing

Signature Pricing Plan

Signature.email offers a free plan that allows you to create one signature, which you can edit on the tool for a month.

When you upgrade, you get lifetime access to edit your signature if you change your position or rename your company. Premium plans are best for businesses with teams of employees since you can make more than one signature for each team per department.

The price goes up depending on the email signature package you want.

12. Si.gnatu.re

Best email signature generator for freelancers.

Si.gnatu.re is the Best email signature generator for freelancers

Si.gnatu.re has made creating an email signature so simple that you can do it in under 60 seconds.

For this tool, instead of uploading a photo that you took a while ago, you take a selfie instead. 

You can customize your email signature by:

  • Adding your social media and professional profiles like Upwork, Fiverr, or Medium.
  • Choosing a font from over 15 fonts the tool provides that will make your signature look professional.

The tool allows you to reinforce your brand on the email signature by adding your business logo and promotional banners.

Pricing

Si.gnatu.re Pricing Plan

With this signature generator, you can choose between a free plan and a paid one. The difference being, the paid plan offers you lifetime editing capability for $5. 

For a business with a couple of employees, you can go for the business plan to create and edit 10 signatures.

13. Rocketseed

Best email signature generator for custom-made signatures for IT and marketing professionals.

Rocketseed is the best email signature generator for custom made signatures for IT and marketing professionals

With this email signature generator, you can custom-make your signature or choose the design you like from pre-designed email signature templates.

Rocketseed allows you to create a mobile responsive email signature, which is compatible with major email clients, including Office 365, G-suite, and Exchange.

Customize your signature by adding your company logo, social media profiles, and promotional banners.

Use your signature as a way to keep your brand at the top of your mailing list’s mind by using colors that match your brand.

Your email signature can be designed to help you get more traffic to your website and persuade leads to buy from you. And as such, this tool allows you to add clickable images for your logo and photo, which you can use to lead people to different web pages.

You can add call-to-action links as well, such as offers, events, discounts, etc.

This email signature generator is explicitly made for IT and marketing professionals.

Pricing

Rocketseed Pricing Plan

Rocketseed doesn’t offer a free email signature generator tool. However, you can create an email for free with the free trial. The free trial gives you the full functionality of a paid plan.

14. Email Signature Rescue

Best email signature generator with CRM integration capabilities.

Email Signature Rescue is the best email signature generator with CRM integration capabilities.

This premium email signature generator allows you to create beautiful HTML email signatures designed to work with over 60 email clients, including Gmail, Outlook, Thunderbird, and Apple Mail.

Your email signature can also be loaded to various apps and CRM software.

Email Signature Rescue allows you to create a beautiful and professional email signature using 60+ email signature designs. 

You can personalize the email signature by adding a professionally taken photo.

Customize your email signature to fit your corporate brand with a font of your choice — select style, size, and color, adding promotional banners and gifs, which can be animated.

One fantastic feature of this tool is that you can analyze banner clicks using Google Analytics to see if your marketing campaign is working.

Choose from 200,000+ social media icons to add as your social media profiles in your email signature.

You can create corporate email signatures for different teams in the company. For this, Email Signature Rescue offers an email signature central management system to manage all employee emails.

You get to create, update or delete the email signatures of new, current, and past employees. You can even have unique email signatures for different departments, but which all align with the brand.

For positions mandated by law to include a disclaimer, you can do so using this tool. You can also add a green message if you’re a conservation enthusiast or if your company deals with this kind of thing.

Pricing

Email Signature Rescue Pricing Plan

The plan price increases with the number of email signatures you want to create on the tool.

15. Xink

#1 email signature generator for businesses keen on data safety.

Xink email signature generator for businesses keen on data safety

With Xink, you can create a proper email signature for business use. And as such, it’s well suited for all businesses, from startups to large enterprises with large teams.

This email signature generator is trusted by big brands like Puma, Premier League, and Deloitte.

Xink ensures that your data is safe as it is GDPR compliant

The email signature you create with this tool is mobile responsive and can be used in major email clients like Microsoft 365, Outlook, and Gmail.

This tool will help you create an email signature that you can use to drive traffic to your website by including clickable calls to action. This way, your email signature acts as a strategic marketing campaign.

Pricing

Xink Pricing Plan

Xink doesn’t offer a free version of the email signature generator tool. However, you can use the 14-days trial to create a professional email signature with no credit card requirement.

16. Exclaimer

Best email generator with click analytics capabilities. 

Exclaimer is the best email generator with click analytics capabilities

This email signature generator allows you to create a professional and attractive email signature responsive to mobile phones and Macbooks.

You can use the email signature you create in most major email clients, including Microsoft 365, Exchange, Outlook, and G-Suite.

When you create email signatures for corporate teams, you can access a management system to create uniform email signatures for different company teams.

You can customize your email signature with social media profiles to show your online presence.

This email signature generator helps you create an email signature that you can use to drive traffic to your website with promotional banners and a clickable company logo. The best part is that this tool captures data on banner clicks, which you can use to analyze your marketing campaign.

Companies with a legal mandate to include a disclaimer in their email signatures can use Exclaimer to create an email signature with a disclaimer.

Pricing

Exclaimer Pricing Plan

You can create your free email signature on Exclaimer using their 14-days free trial. With the free trial, you get access to all premium features for that period.

Benefits of Having a Convincing Email Signature

A convincing email signature can help you:

1. Build Trust

When you add your photo, company logo, and website, you increase your credibility in the eyes of your contact list. 

Building trust is essential, especially when cold emailing.

A prospect may read cold emails sent to him or her, but those with email signatures may leave a lasting impression in his or her mind. So, ensure that you provide the most relevant information on your email signature.

2. Seal a deal faster

An email signature will help you close a deal faster.

How? 

Say you’ve reached out to a prospect as part of a marketing campaign, and you want them to buy your product or service.

If the prospect likes what you have to offer, they’ll naturally want to learn more about your business and the item they’re interested in.

Now, if a simple online search brings several businesses with a name similar to yours, the prospect may get tired of going through these websites to get to yours.

So, an email signature at the end of your email will ensure that the potential customers save so much time since you provide all the information they need to reach out to you, like a link to your website, contact details, and social media profiles.

Therefore, the prospect is more inclined to seal the deal since they can reach out to you faster.

3. Increase brand awareness

Sending emails with a signature that includes your logo and brand colors ensures your brand is ingrained into your prospects’ brains.

4. Improve email response

Adding social media profiles to your signature increases chances for more email responses since your mailing list will be inclined to trust you. 

A study shows that linking to your Instagram page will help you get 23.4% more email responses. More to that, a link to your LinkedIn profile will increase your email response rate by 11.5%. 

So, include your social media profiles in the email signature to leverage their power.

5. Increase engagement

A professional email signature includes your contact details, a link to your website and social media profiles. So, your mailing list has alternative ways to reach out to you.

And this helps increase engagement because people will pick their preferred method to contact you, making them more likely to reach out.

6. Get more leads

When you use an email signature that allows for a clickable logo, you can link to your website, which will help you drive more traffic and generate more leads.

Additionally, a promotional banner with a link to a landing page on your website will help you get more leads.

How to Choose the Best Email Signature Generator Tool?

To have a proper email signature, you need a tool that offers you the capability to customize it to fit your company’s needs.

Here’s a simple method to help you identify the best email signature creator to use to build a professional email signature:

Step #1: Define the purpose of your email signature

Knowing what you want your email signature to achieve will significantly help you find the best tool to create a signature that attains your objective. 

A solopreneur like a freelancer may want to create one professional email signature, while an SME or an enterprise may want to create uniform email signatures for the whole company.

So, what would you want an email signature to help you achieve?

Brand awareness

An email signature can help you improve your brand’s awareness when you include your logo, brand colors, and a link to your website. Every email you send to your mailing list will ensure that your brand gets ingrained in their minds.

Marketing 

An email signature gives you an opportunity to market your latest products or services and even invite your contact list to an event you’re hosting. 

You could also want to use your email signature to inform your contact list of a product or service you’re about to launch.

More leads

Your email signature goal could be to get more traffic to your website and hence more leads. And having a link to your website is a great way to generate more traffic.

Professionalism

You want your readers to view you as a professional and an expert in your craft.

So, including a link to your website and content you’ve created, like videos and blog posts to your email signature, will help your audience see your expertise in your niche.

And as such, it’ll help your mailing list trust you more, making it easier to convert them into buying customers.

Step #2: Look for the right features

With your main goal in mind, you need a tool with features to help you achieve it. 

So, the email signature generator should:

Allow for customization

An excellent email signature generator should allow you to custom-make your email signature to align with your goal. 

Here are some customization capabilities you should look for:

  • Customizable email signature templates — so you can choose a design and personalize it to match your needs.
  • Ability to link to your social media profiles, website ad offers
  • Capacity to include your business logo and photo

Have branding capability

The email signature generator should help you create an email signature that is in line with your brand.

For this, the email signature generator should allow you to:

  • Include your business logo. If the tool allows you to use a clickable image, you can link to your website to generate more traffic.
  • Include a link to a particular page on your website.
  • Web safe fonts which you can choose the style, size, and colors, so it matches your brand

Offer marketing capabilities

The tool should help you create a signature that allows you to promote yourself, your products or services, and any other important element in your business your audience could be interested in. 

The email signature generator should allow you to include:

  • Promotional banners 
  • Calls to action like event invites, offers, or the introduction of new products and services

Help you create a flexible email signature

The tool should have templates responsive to mobile devices to reach out to your customers who prefer using their phones to check for emails.

The tool should also allow you to create an email signature that is compatible with popular email clients like Gmail, Thunderbird, Outlook, and Apple Mail.

Moreover, the tool should also help you create an email signature compatible with other business applications like your CRM and newsletter.

Offer analytics

The tool should help you determine if your clickable links are meeting their intended purpose. So, you should be able to track:

  • Clicks
  • Impressions
  • Click-through rates. 

Offer a central management system

For corporations and SMEs with several employees, you should look for an email signature generator that allows you to manage all the company signatures in one location. This way, you’re able to create uniform signatures that represent your brand.

A central management system should offer capabilities like:

  • Duplication
  • Creating more than one signature
  • Updating and deleting email signatures

Step #3: Choose payment option

Find a tool that offers affordable plans and then decide how you want to pay for the services.

There are two payment options:

  • One-off price, which is the plan generally used to create a single signature. However, there are tools like Si.gnatu.re that offer one-time payment plans with unlimited editing capability for group signatures.
  • A subscription plan, like with Newoldstamp, which is best suited for corporates and SMEs with a constant need to update and revise their email signatures.

Step #4: Check for support

Confirm if the tool offers support and how well your questions get answered. 

For this, check to see if the email signature generator:

  • Has a set of well-answered FAQs
  • Allows you to raise a ticket and how fast they respond
  • Allows you to reach out to the support team on social media
  • Has a chatbot that helps you to communicate faster with the support team

You should pick a tool with a reliable support team that offers quick responses to your concerns and questions.

Pick a tool that’s right for you

The best email signature creator should help you meet your goal by having the right features and offering support whenever you need it.

Inspiring Email Signature Examples to Copy

Here are some email signature examples that you can use for inspiration and why we love them:

Example #1: Offering a discount

Email signature examples with offering a discount

This email signature is attractive to the eye as the user has played around with the brand colors. All the important information is colored to make it more noticeable.

Additionally, the user’s photo portrays the user as friendly and personable yet still very much professional. Also, this signature has included fantastic images on the banners making the signature pop out more.

The best part is the signature provides all the essential information a potential customer may need to contact the user. And instead of using just any social media profiles, the user carefully selected those that are super relevant to the business, which helps to market their services better.

A signature like this is perfect for a business owner who wants to increase brand awareness while showing off some of the products they offer.

Example #2: Providing a free service

Email Signature Examples with Providing a free service
Source : Medium

This email signature helps the user increase brand awareness by ingraining the brand in the readers’ minds using both the brand colors and company logo.

The signature also uses vertical and horizontal lines to separate elements within it to give it a more appealing look, which it does.

All the essential information a patient may need to book an appointment with the user is clearly provided. The user also uses font colors as well as size to put more emphasis on certain parts of the signature. You can see this with the company and user’s name and the call to action.

The user also uses an eye-catching banner to market their free service.

Example #3: Showcasing products

Right off the bat, the captivating GIFs draw you in, and that is the primary intent of this email signature — to showcase the user’s work. The user’s image is professionally taken and portrays her as outgoing and personable, which most prospects will be keen on.

Aside from that, the user’s name and role are clearly highlighted, making it easy for the readers to remember.

This signature has used color to make certain elements pop like the GIFs, the user’s photo, and name.

And instead of just using images for the products, the user used GIFs, which helps the email signature grab the reader’s attention. 

The email signature also includes a quote “made with ethically sourced cocoa beans” to create a level of trust with the readers.

Example #4: Admissions Advert

Email Signature Examples with Admissions Advert
Source : Wisestamp

This email signature plays around with color to ensure that essential information is clearly highlighted. If you quickly sweep your eyes over the signature, you’ll take note of the user’s name and call to action.

The information is left-aligned, making it easy on the eyes. Moreover, the hierarchical presentation of the information makes the email signature look neat and organized

The user has also included only relevant social media profiles to ensure the readers choose their preferred method to follow and learn more about him.

The photo portrays the user as a friendly professional, which helps the readers build trust with the user.

The email signature also works as an advertisement, where the school is seeking to admit more students the following year.

Example #5: Simple and straight to the point

Email Signature Examples with Simple and straight to the point
Source: Usefyi

This email signature is simple and straightforward.

It uses brand colors to highlight the most important information — the user’s name and company. The use of brand colors helps increase the company’s brand awareness.

The font style and size used are legible, and readers can find the information they need to reach out to the user.

The user has also included the most relevant social media profiles to build trust with the readers.

The user’s photo portrays the user as a friendly professional.

This email signature is perfect for C-level personas.

Example #6: Disclaimer

This Email signature is perfect for C- level personas
Source: Pinterest

This email signature provides all the essential information in an eye-friendly and straightforward way. The font used is legible, which helps the readers quickly find the information they need to reach out to the user.

The user also uses the signature to invite the readers to an event. You can’t miss this information because it’s clearly highlighted on the attention-grabbing banner.

The user’s image portrays a friendly and approachable professional, making the readers comfortable to reach out to him.

Pick an example for inspiration

Choose one or two examples from the ones provided above to get inspiration for your own email signature.

All you need to do is ensure that:

  • You use a legible font
  • You use your brand colors to highlight important information that the reader must see
  • Include a professional photo
  • Add the most relevant social media profiles
  • Use the email signature as a marketing tool and offer services, discounts, or invite readers to your events

Email Signature Generator FAQ

What is an email signature generator?

An email signature generator is an online tool that helps you create and customize professional and personal email signatures, which you can upload to your preferred email client.

An email signature creator should provide customizable templates where you can include personal details like your name and contacts, clickable links, graphics, and photos.

Ultimately, an email signature builder helps you create a professional email signature that acts as a virtual business card to use for outreach and marketing purposes.

Who should use an email signature?

Virtually anyone can use an email signature because it appeals for both personal and professional use. However, professionals and business people will tend to gain more from using an email signature when marketing and doing outreach programs.

Some of the most common people using email signatures professionally include business owners; customer-facing employees like salespeople, customer service representatives, and marketing professionals; C-level personas like a CEO, CMO, CFO; and freelancers

What should I include in my email signature?

Your email signature should include your personal details meaning your full name (first and last name), your job title and the department you work in, and a working telephone number.

Additionally, you can include company details, including your company name, logo, link to your website, and your business’s physical address.

For your email signature to be personalized, include your photo, social media profiles which should, at the very least, be professional, professional profiles like a link to your Upwork or Fiverr profile.  

Furthermore, you can create a marketing campaign using a promotional banner, and clickable CTAs. If mandated by law, have a section for a disclaimer in your email signature. 

You can also include a quote that resonates with your company’s mission or vision, or the company tagline (optional). 

Ideally, your email signature should be highly informative but not overstuffed with information. You should ensure to keep it simple and attractive to your readers.

How should I pick my email signature design?

When picking an email signature design, you should look for the following:

Responsiveness to mobile

Your email signature should be mobile-friendly since more and more people prefer using their mobile phones to read emails. So, you should ensure that the email signature template you choose is responsive to mobile devices so you don’t miss a chance to reach out to more people to fulfill your primary goal, which could be brand awareness or marketing.

Compatibility with your email client

You should ensure that the email signature design you choose can be used on your email provider. Moreover, the best signature design should be automatically uploaded to your email client. However, there is no need to worry if it isn’t because you can create an HTML email signature then use the link or code to upload your email signature to your preferred email provider.

Provision for customization

An excellent email signature design should allow you to include graphics, links to your website, promotional materials like banners, and CTAs.

Personalization capability

Your email signature design should allow you to personalize your email signature by adding a photo, social media, and professional profiles.

Ability to include your brand

Your email signature design should allow you to showcase your brand to your mailing list by including your company name, logo, website, and physical address.

Will my email signature only work in Gmail?

It depends on whether your email signature design is compatible with other email clients. Most email signature generator tools allow you to create an email signature that can work in most popular email clients like Outlook, Thunderbird, and Apple Mail.

How do I create an HTML email signature?

The process of creating an HTML email signature is relatively simple, and you can do it within minutes.

Here’s the step-by-step process of creating your email signature:

Step #1: Find the right email signature generator

Choose a tool that will help you create a professional email signature inline with your main objective (which we discussed earlier).

Ensure that the tool you choose fits your budget while giving you both design and customization capabilities.

Most importantly, the email signature generator you choose should have the ability to create an email signature that’s mobile responsive and compatible with the most popular email clients.

Step #2: Follow the prompts provided by the tool you’ve selected

Most email signature creators have a set number of prompts to help you create your email signature. 

The prompts will mostly consist of choosing a template; filling in your details that is your full name, business name, contact information, and address; adding graphics like your photo, logo, banners, and any other CTA.

You’ll also be prompted to include your social and professional profiles, a link to your website and blog; select font style, size, and colors; design how you want your email signature to look like: how big or small do you want your logo to be? What size would you want your icons to be?

Once you fill all these in, the email signature will create an email signature for. Then you can move on to the next step.

Step #3: Upload your email signature to your preferred email provider

Once you’re done editing, copy your signature link and upload it to your email provider. Alternatively, you can upload the HTML code since some email providers don’t link to the signature.

In other instances, you may find the tool you chose will automatically upload your email signature to your preferred email client. This is a better alternative to manually uploading your signature, especially if you want to avoid the hassle of uploading it yourself.

What is the best font for an email signature?

Some of the best fonts to use for your email signature include Times New Roman, Arial, Tahoma, Lucida, Verdana, Palatino, Courier, Georgia, and Trebuchet

When choosing a font for your email signature, you should ensure that it’s legible. 

The most important information like your name, role, and company name should have a font slightly more significant than what you’re using for the other information. 

You can also include font colors that match your brand to keep your brand at the top of mind of your mailing list.

Should I use a photo in my email signature?

Yes, you can use a photo in your email signature because it helps readers view you as personable and approachable. 

So, you should ensure that the photo you include is professionally taken or at least looks professional.

Create a Professional Email Signature and Expand Your Brand

An email signature provides a subtle way of marketing your company with little effort every time you send an email. And as such, you should leverage its power.

Use an email signature generator to create a professional email signature that will ensure you imprint your brand in the minds of your contact list

Here’s a quick guide to help you pick an email signature generator that works for you:

Having your brand at the top of your mailing list’s heads will help you get more traffic to your website. Moreover, when a lead turns warm, it’ll be easy for them to reach out to you to purchase since your contact details are readily available.

So, ensure your email signature captures all the essential information, including your name, company name, address, and contact details. That way, you’ll grow your business one converted lead at a time.

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Written by
Martin Luenendonk
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