16 Best Free Task Management Software in 2025

set personal or team goals organized in folders and create trackable targets. Targets can be numerical, e.g., call 3 prospects every day, monetary, e.g., make $500 in weekly sales, or true/false, e.g., confirm whether a sales rep called prospects.

get around a team for brainstorming using whiteboards and convert ideas into trackable tasks. You can also tag team members in real-time chat, comment on tasks, assign comments as action items, and set up tasks from emails.

link time spent to the task you’re working on from desktop, mobile, or chrome extension. You can describe your work using notes, mark time as billable for invoicing purposes, and customize timesheets to report on time spent working.

use 35+ ClickApps to enhance the visual and functional aspects of your workspace. Customize your views, create custom data fields, and link your tasks to other work items to see everything in one place.

automate the task assignment process, change assignees when task statuses change, and schedule automatic actions. You can also create custom automations using different combinations of triggers and conditions.

delegate tasks and assign ownership for clarity on the responsibility of team members. You can share files, link boards, make comments, and tag colleagues while getting real-time updates on pending work.

use 15+ widgets to track and visualize the progress of your tasks and measure that against your set goals. You can customize dashboards to track specific data and identify areas of improvement.

prioritize tasks and set due dates to reflect deadlines on the calendar. You can delegate tasks to different team members, schedule them and set reminders to keep everything on track.

break down your work into tasks organized into groups, link tasks to show dependencies, and send notifications when tasks are due to start. You can also create milestones to manage the progress of your work.

customize the dashboards using counters and charts to report on the most critical data, customize forms, automations, etc. You can also change the in-built project management templates to fit your unique workflow.

create and allocate tasks, add due dates, add tags, and define access rights to your tasks. Create sub-tasks and task dependencies, get status updates, and customize the in-built task management template.

measure how much time you spend on tasks and use the insights to create more accurate project estimates. Determine billable hours and send clients accurate invoices with task records for increased transparency.

invite clients to your workspace for collaboration and avoid disagreements on the scope of work, time spent on tasks, and invoices. You can invite as many client users as you want and grant them varying permissions.

give everyone visibility into the work being done by showing who’s doing what. Schedule tasks on the calendar, engage through comments using @mentions and use a Kanban board and Gantt chart to track progress.

manage your financials by tracking your spending against the budget you set at the beginning of your project. Monitor the progression of your spending and get notified when you hit the specified thresholds. You’ll also know your most and least profitable projects.

manage tasks by creating, assigning, and sorting them by priority or due date. Discuss work details using real-time chat and visualize progress on various views, including Kanban boards and Gantt charts.

leverage AI to identify risks in your projects and tasks and get suggested solutions. Know what to prioritize based on an analysis of historical data, get contextually-relevant automated replies, and digitize printed documents in an instant.

manage task and project changes using detailed request forms that are customizable. You can include different data types in your request forms and communicate assigned tasks to specific team members. You can get started faster by using a template.

plan tasks and whole projects on the calendar and set task deadlines. Define work goals, adjust task deadlines to avoid clashes and color-code tasks for easier searching and filtering. You can create calendars for projects, teams, or tasks.

ease the burden of memorizing every work detail and create lists complete with sub-tasks and due dates. You can set task reminders, see notifications on the Chrome extension, and personalize your lists using different themes.

allocate work to team members based on criteria such as skill set, office location, and availability. You can sync tasks to your calendar, use the utilization heat map to determine staffing needs, and balance your team’s workload to increase productivity.

track time spent on billable work and view the timesheet data on your project dashboard. Team members can easily submit their time using pre-filled timesheets, which can be customized to collect all the information necessary.

choose from calendar, card, grid, and Gantt charts to visualize your task progress. Use filters to see your work from different perspectives, define the critical path of any project, and get the full context by viewing documents attached to sheets.

work with colleagues on tasks and use reminders to stay on track. Discuss work progress, provide feedback, and set up multiple task reviewers to move work forward faster.

design forms to collect data from website visitors, customers, and other stakeholders and automatically add the data to your sheets. Forms are customizable, and you can also use conditional logic to make your questions relevant.

create to-do lists that can stand alone or be part of a project. Add tasks to your to-do, set reminders for when those tasks are due, and group tasks in your to-do into sections. You can track the progress of tasks in your to-do using kanban and timeline views.

create sub-tasks, set their priority and deadlines, and assign them to team members. View all your project tasks in one place using different views, sort tasks by date or custom fields, monitor task statuses, and manage all your work using the mobile app.

track tasks using the timeline view, adjust your work plans, map your tasks in a personal or team calendar, and sort tasks by due date. You can also visualize all your work on a kanban board.

set goals for your work and set up tasks that move everyone in the same direction. Goals in Asana help you to stay focused, show everyone their contribution to achieving goals, and enables you to measure goals using OKRs.

bring your team together and work from a central location to improve visibility and transparency. Collaborate by discussing ideas, sharing files, and providing feedback. Agree on milestones, track progress, and engage through chat and email.

engage in effective task management by setting up task dependencies and schedules, creating milestones, and using timesheets to track time spent on tasks. You can create recurring tasks and set the task manager to send out reminders

minimize mistakes and improve efficiency by automating routine work. Create rules and define conditions to automatically create and assign tasks, send email notifications, and even carry out multiple actions in batch.

the in-built task tracking software will record time worked and show you the difference between planned and actual time. After approving timesheets, you can turn them into invoices for billing purposes.

you can check the feed for updates on work progress, tag individuals or teams in your comments, create private or group chats, share files, etc. You can also collaborate on documents, build a knowledge base, and hold discussions in the forum.

track work progress and leverage report insights to optimize your workflow. Use the resource utilization chart to see how best to balance your team’s workload, check billable hours using timesheets, and get 50+ more charts by integrating with Zoho Analytics

create group and personal tasks, set due dates, and assign them to team members. Break down tasks into sub-tasks, create checklists to guide the work, and save time by automating repetitive processes or converting them into templates.

create workgroups and define roles for all the team members. Manage shifts, work hours, time off, and view detailed employee profiles. You can utilize social interaction features like appreciation badges to improve employee engagement and work culture.

track the time taken to complete tasks to see how to improve productivity. Use timers that can be paused when taking breaks and receive scheduled work reports to use in processing payroll and client invoices.

collaborate with your team through real-time chat and group video calls to brainstorm ideas and move work forward. You can set up public or private chats, search chat history, and provide clients with limited access to your chats.

manage complex projects involving multiple teams and deliver on time. You can plan and monitor project progress through a Kanban board and Gantt chart, automate tasks, personalize your workspace, and pull reports for sharing with stakeholders.

manage tasks using a shared calendar and assign tasks to teammates. Set up milestones and sync them with other calendar tools, schedule tasks and set due dates, and create custom statuses for your tasks.

engage with colleagues to brainstorm ideas, use comments to provide feedback, and fix issues together. You can share files, communicate using threaded replies, and get status updates delivered through notifications.

track your work progress by monitoring individual and team performance, see how much time is spent on tasks, and use report insights to identify bottlenecks. You can share reports with both internal and external stakeholders.

make accurate estimates, schedule tasks, break down work into tasks and sub-tasks to understand the scope of the work, and ensure you have the right people, amount of time, and the funds needed to complete the work.

use the task tracking software to create timesheets and keep track of time spent on every task. You can use the tracked time to automatically send invoices to clients and customize your invoices for a unique branded look.

create tasks and assign them to teammates and group tasks by date, by project, by context, and by team member. You can create a team calendar and file library and share them with your team for increased efficiency and productivity.

enjoy an intuitive interface that lets you see everything in one window. From tasks and collaboration tools to team members, the Hitask dashboard makes it easy to manage teams and tasks while monitoring work progress.

assign tasks and whole projects and measure time spent on each. Share tasks and attach files to them, comment on tasks to provide feedback, assign appropriate permissions, and share the project calendar for everyone to see the upcoming tasks.

get complete synchronization between Hitask and Google Calendar and Microsoft Outlook. You can set up tasks by sending emails from Gmail and use Zapier to sync data with other task and project management software.

Hitask mobile apps are designed to enable you to work from anywhere. You can create and assign tasks, view tasks on the calendar, and receive notifications. You can also work offline and then sync the changes when you’re back online.

manage multiple tasks on Kanban boards using sub-tasks and start and end dates, and allocate work to the right people. Create a workflow complete with task milestones and dependencies, and monitor work progress using boards, grid, calendar, and list views.

use the in-built chat tool to hold discussions, provide feedback, or share updates. You can set up private or group chats and share documents. You can also guarantee data security by defining roles and permissions to limit data access.

automatically track time spent on tasks and whole projects, make manual time entries when necessary, and analyze timesheet data. You can set time estimates and compare them with actual time spent on tasks and see how time impacts your finances.

create meetings, set the agenda, link the meeting to specific tasks, and invite attendees. Share discussion notes and meeting minutes and agree on follow-up actions to move work forward. You can also integrate with major video calling apps

identify task and project risks, determine the risk drivers, create mitigation plans, and monitor the risks using matrices and graphs. Assign risk owners for accountability, customize risk matrices, and sort risks based on probability and impact.

improve individual and team productivity by implementing IFTTT logic to handle repetitive work and processes. Create rules with nested conditions and set up automations for tasks ranging from sending emails to embedding content to websites.

share files of up to 100MB with teammates or clients by attaching them to tasks or chat messages. You can search for files, manage revisions, and integrate with file sharing apps such as Google Drive and Dropbox, to manage files from within the app.

stay updated and collaborate on work by engaging with team members using video calls, chat, and instant messaging. You can post work updates, like and comment on others’ posts, and have online meetings to discuss strategy and actions.

manage tasks using to-do lists that contain personal, shared, or recurring tasks. You can encourage collaboration by sharing tasks on the team workspace and using labels to make organizing and prioritizing tasks easier.

personalize your workspace and processes by drag-and-dropping custom field types to create apps. Apps can have data fields, relationships, maps, calculation tools, and reports to handle task requirements and track work progress.

break down your work into tasks and sub-tasks with due dates and manage work activities using task lists. Auto-create recurring tasks based on date or task status and turn due dates into milestones. You can also organize your tasks using Kanban boards and custom tags.

engage with your team to discuss ideas and strategies before making decisions. Share files from any device or online file sharing service, communicate in real-time using direct messages and convert discussion messages into tasks.

link billable time to tasks to know how much time went into each task. Review time logs for insights into your team’s efficiency, use custom date ranges to filter through time tracking reports and share data with stakeholders.

use Milestones to automate the next steps in your project once a task is completed. Create recurring milestones, set goals and visualize them using Gantt charts, track projects using the master overview, and personalize milestones using custom fields.

collaborate with your team using Nifty Doc and sync with Google Drive and Dropbox. Leverage centralized document management to control access through permissions, comment on documents, and search for files by name or user.

manage multiple tasks through any device, including your smartwatch. Create sub-tasks, add notes and attach files to your to-dos, set deadlines for tasks, and assign them to teammates. Use color tags to organize tasks, share to-do lists, and collaborate through chat.

create events and view your tasks on the calendar to manage time and monitor your progress. View your tasks and events on the home screen, get a quick overview of appointments and pending work, and sync with iCloud, Outlook, and other calendar apps.

make grocery shopping convenient and fun by adding items using Siri and importing online recipes. Create shopping lists for different stores, have items automatically sorted by category, get personalized recommendations, and share shopping lists with family.

plan and prioritize tasks to focus your energy on what matters most. Align your tasks with your goals and use the daily planner to review daily tasks, postpone them, or change their priority.

use reminders to schedule activities and free up your mind to focus on the important tasks. Reminders can be recurring, location-based, or one-time and set using voice commands through Siri.

create to-do lists and their associated tasks. Allocate tasks to team members, add context using comments and file attachments, use labels to set priorities, and create checklists with deadlines for each work item.

get set up faster with specialized templates that you can customize as you wish. You can easily create workflows that increase your productivity by using templates for daily and weekly planning, task management, accountability, etc.

track task progress and see every detail from up to 6 different angles. Track how completed tasks lead to the final goal, see upcoming tasks, adjust timelines and schedules, and use filters to sort through the data for relevant insights.

ease the burden of work by adding Power-Ups to your Trello boards. Power-Ups add extra functionality like time tracking, countdowns, reports, and more advanced features. You can also use 200+ integrations to connect Trello to other tools.

create rules with conditions that, once triggered, will send Butler off to handle your routine work while you focus on what’s important. Butler can change task statuses, auto-assign tasks, automate your workflows, and post messages to Slack.

spend less time creating tasks by using keyboard shortcuts to quickly convert ideas into tasks and organize them using deadlines, favorites, and labels. You can use reminders to get notified when it’s time to work on time-sensitive tasks.

Todoist is also a project management software that can help you manage multiple projects alone or with a team. You can break down your work into smaller project tasks, view work progress, and get notified when the work is done.

make Todoist your own by personalizing it to look, feel, and work the way you want. You can sort tasks by due dates or assignee, choose different app colors to match your personality or up your mood, and use labels for a personalized organization of tasks.

simplify how you work with others and improve productivity using text comments and voice notes. You can comment on tasks using email, respond to queries through the smartwatch app, and connect to Twist for distraction-free team communication.

track your progress by the week or month to ensure you’re on your way to achieving your goals. See overdue tasks and past accomplishments, and receive points for completing tasks so you can get motivated to achieve even more.