9 Best Project Dashboard Software of 2023 (with Examples)
Project dashboards are extremely useful if you’re working on a big project and you need to track every aspect of it in a clean and organized manner.
These dashboards help you keep track of your KPIs and also enable you to get a clear overview of your project’s progress and performance. Of course, this is crucial for the success of your project. Visual project management also helps you and your team stay organized, informed, and on the same page.
Nowadays, there’s a bunch of apps available online to help you achieve this, and we’re going to be breaking down the nine best project dashboard software of 2023, including their key features and pricing options.
Best Project Dashboard Software
Project Dashboard Software With Goal Reminders And Simultaneous Project Management Options
ClickUp is a project dashboard and project management app that gives you the ability to customize your dashboards with real-time project data.
This app is a great choice for those looking to optimize productivity and ensure timeliness. You can set up reminders for your most important goals and even schedule tasks with just a few clicks.
By using Zapier, you can integrate 57 apps, including Evenhour, GitHub, Slack, and more. This means that you’ll be able to use all of your favorite apps together effortlessly.
Simultaneous Project Management
ClickUp is the perfect app for project managers in charge of several projects and departments at once. Their dashboard will give you a clear overview of the performance of your projects and resources so that you can plan it further and make data-driven decisions.
ClickUp offers a wide variety of premade templates that let you and your team simply jump in and get straight to work. These templates can be for sprints, CRM, company processes, or anything else you might need.
- 24/7 Support
- 100 Automations/Month
- Built-in Time Tracking
- Kanban & Calendar View
- 100 MB Storage
- Live Chat Support
- 1000 Automations/Month
- Guest Access Control
- Unlimited Map & Gantt Views
- Unlimited Storage
- Unlimited Dashboards
- 10000 Advanced Automations/Month
- Unlimited Teams
- Timesheets Integration
- Unlimited Timeline Uses
- Priority Customer Service
- 25000 Pro Automations/Mo
- Unlimited Subtasks in Multiple Lists
- API calls: 1000/Minute
- Custom Capacity for Workload
ClickUp has a free forever plan that includes up to 5 spaces and lets you have unlimited tasks and customizable views. However, this plan is recommended for personal use.
If you’re managing a bigger team, you will be better off with one of their paid plans. They currently offer four paid plans: Unlimited Plan, Business Plan, Business Plus Plan, and Enterprise Plan.
The Business Plan is perfect for mid-sized teams, and it costs $9 per member per month. It includes everything that the free plan includes, plus unlimited integrations, teams (user groups), and more.
If you’re running multiple teams and managing several projects, then their Business Plus Plan and its features are the perfect fit for your needs. It costs $19 per user per month and gives you access to features such as Team Sharing, Custom Permissions, and Priority Support.
ClickUp offers a 30-day trial period that allows you to try out their dashboard app and all its features.
Free Project Dashboard App With Premade Templates
Monday.com is a highly intuitive project dashboard tool that comes equipped with more than 200+ templates that you can choose from. If you’re looking to fully customize your workflow, this app is perfect for you.
This is a great collaboration feature that allows team members to edit any doc and enables them to work together seamlessly. You can also embed any of your boards straight into the doc, receive comments and assign tasks to anyone in real-time.
Chances are that you’re already using other apps during your daily work. You’ll be happy to learn that Monday.com can be integrated with some of the top industry tools, such as Outlook, MS Teams, Dropbox, and even Slack.
In order to increase efficacy, this project dashboard app gives you the ability to automate important processes. Things you can fully automate include status updates, email notifications, due date alerts, and even time-tracking.
Monday.com gives you a visual overview of where you stand with a project at any given time. You can create a custom dashboard that lets you track timelines, budget, and progress at a single glance.
- 3 Work Boards
- 2 Team Members
- Unlimited Docs
- 500 MB Storage
- 200+ Project Templates
- Unlimited Boards
- Unlimited Team Members
- Unlimited Viewers
- 5 GB Storage
- 1-Week Activity Log
- Calendar, Timeline, Map Views
- 250 Actions for Automations
- 250 Actions for Integrations
- 20 GB Storage
- 6-Month Activity Log
- Unlimited Guest Access
- 25000 Actions for Automations
- 25000 Actions for Integrations
- 100 GB Storage
- 1-Year Activity Log
- Dedicated Customer Agent
- 250000 Automations
- 250000 Actions for Integrations
- Enterprise Analytics
Monday.com offers a free forever plan that seats up to 2 people. However, this plan is more suited for individuals and isn’t as good for already established teams.
When it comes to paid plans, you can choose from four different ones: Basic Plan, Standard Plan, Pro Plan, and Enterprise Plan.
Their most popular plan is the Standard Plan, which costs $10 per user per month or $30 per month if billed annually. This plan is perfect for the collaboration and optimization of your team’s processes.
If you want to try out Monday.com’s functionality and all features that they offer, you can do so by using their 14-day trial. If you happen to like the app, you can upgrade to a paid plan at any time.
Great Project Dashboard Tool With Enterprise-Class Features
Celoxis offers dynamic dashboards and a wide variety of customization options. It’s also not expensive, which makes it a great choice for those who are looking for enterprise-class features.
Celoxis offers several workflow apps that you can use to track your business processes alongside your projects or create custom fields. These apps include Risks, Issues, Bugs, Change Requests, and RAID Logs.
You can easily manage your resources by taking advantage of several features, such as Multiple Locations & Shifts, Instant Overload Alerts, Capacity Planning, and more, therefore ensuring that you’re utilizing your workforce optimally.
These dashboards give you 360-degree real-time insight into your project’s performance, and you can also download them as PDF files for easy sharing with clients.
Celoxis allows you to create powerful reports and even offers reporting on custom fields that you can use in filters, columns, and charts. They also provide customizable layouts, meaning that you can view all your reports on dashboards and resize them if needed.
Celoxis has a 5 user minimum, regardless of which plan you go for. They currently offer two paid plans: Cloud Plan and On Premise Plan.
If billed yearly, their Cloud Plan will cost you $22.50 per user per month, and it will give you access to free support, free clients and virtual users, and 2 GB of space per user.
The Premise Plan is a lot pricier, and it will cost you $450 a year, with free support for 1 year and all upgrades they offer.
Celoxis offers a no-obligation free 30-day trial which gives you access to all features.
Versatile, Robust, and Free Project Dashboard App For Enhanced Communication
Wrike offers customizable solutions for your workflow and gives you the ability to make edits and adjustments within the app itself. This project dashboard app also offers a free plan.
This feature gives you the ability to gain full visibility across your team and organization that you can easily share with clients or stakeholders. These dashboards are fully customizable and give you a detailed overview of important to-dos, workloads and let you follow important tasks.
By integrating apps you’re already using, you can create a centralized hub where you can access every tool. Wrike can be integrated with more than 400 industry apps.
With automated insights, Wrike lets you balance everyone’s workload better and avoid overload. This in turn helps set priorities, optimize performance, and hit your targets.
Wrike Lock offers unparalleled cloud data security that allows you to control access to your data by managing your own encryption keys. You also get access to features such as role-based access, single sign-on, and encryption key ownership.
- Unlimited Users
- AI-Powered Processes
- Custom Work Views
- Different Project Templates
- Available in 8 Languages
- 2-25 Users*
- 2 GB Storage/User
- Custom Fields & Workflows
- Project Dashboards
- Calendar and Gantt Chart Views
- 5-200 Users*
- 5 GB Storage/User
- 200 Automations/User
- Enhanced Collaboration
- Resource Management Features
Learn more about Wrike pricing
Wrike’s free forever plan is perfect for start-ups looking to centralize their task management system.
They also offer three paid plans: Professional Plan, Business Plan, and Enterprise Plan.
The Business Plan is the most popular plan, which gives you a customized platform for any team or use case. It costs $24.80 per user per month.
If you’re in need of enterprise-grade security and scalability, you can contact them directly to discuss pricing plans and options.
Wrike offers a 14-day trial period without obligations, and you can easily switch to a paid plan if it turns out the app is suitable for your needs.
Excellent Project Dashboard Tool With Instant Messaging and Time-Tracking
Trusted by more than 20,000 teams across the globe, Teamwork is the perfect project dashboard tool for those looking to improve their collaboration and communication.
Teamwork lets you build personalized dashboards that show off your key project metrics and let you know about your progress and work activities at a single glance.
You can integrate apps such as MS Office, Slack, TaskClone, and more to work together with Teamwork.
If you rely on communication heavily during your daily work, you’ll be happy to learn that this project dashboard app comes with a built-in messaging feature. This prevents any miscommunication between your team members that could potentially hinder the success of your project.
It is of utmost importance to keep an eye on your project progress and stay on track towards delivery. With Milestones, you can make sure that you never miss a deadline.
- 5 Users
- Different Project Views
- 2 Project Templates
- Time Tracking & Dashboards
- 2 Projects & 100 MB Storage
- Customer Support
- Gantt Filtering
- 10 Project Templates
- 500 Automations/Month
- 100 Projects & 50 GB Storage
- Unlimited Client Access
- 3 Custom Fields
- 20 Project Templates
- 1000 Automations/Month
- 300 Projects & 100 GB Storage
- Project Budgeting
- Unlimited Custom Fields
- 50 Project Templates
- 2000 Automations/Month
- Workdown Capacity
Learn more about Teamwork pricing
If you’re on a budget and you can’t afford to spend a fortune on a project dashboard tool, Teamwork has the perfect solution for you – a free forever plan. This plan is great for small teams.
They also offer three different paid plans: Deliver Plan, Grow Plan, and Scale Plan. Their recommended plan is the Grow Plan, which costs $18 per user per month when billed annually. If that’s too pricey, you can opt for the Deliver Plan, which costs $10 per user per month when billed annually.
If you’re willing to try Teamwork, but you’re not ready to commit, you can try it out without any obligation for 30 days. They do not require your credit card information to get started. If you end up liking the app, you can switch to a paid plan at any time.
Sign up for Teamwork today
Project Dashboard Software That’s Great For Start-Up Businesses
Hive is a great project dashboard tool that’s been built and improved based on contributions from some of the largest brands in the entire world – Google, Starbucks, and even Comcast.
With Timesheet reporting, project managers and clients can see individual project times and spendings. You can also adjust how the data is grouped: by week, month, or year. Easily export the data for further analysis to optimize your productivity and ensure timely delivery of your projects.
Gantt, Kanban, and Calendar View
Hive allows you to choose between several view options, including a Gantt Chart view and Kanban view. If you’re focused on never missing your deadlines, you might also like the Calendar view, which lets you see actions on your email calendar.
Easily collaborate with your team members inside of the app using Hive Chat. This helps improve communication and keeps everything in one place.
If you’re looking to expedite repeatable processes, you can apply templates at both the action and project levels. You can also quickly create an action template straight from any action card by using the ‘Save as template’ button.
- Unlimited Tasks
- 10 Team Members
- 500 MB Storage
- 400 Gantt, Kanban, Calendar Views
- Unlimited Projects
- Unlimited Team Members
- Unlimited Storage
- Unlimited Views
- Access to API
- Dedicated Customer Agent
- Custom Analytics Dashboards
- Advanced Permission Controls
Hive is perfect for start-up businesses and managers who are beginners at their job. It offers a free forever plan, great for individuals and small teams.
They also offer two paid options: Hive Teams and Hive Enterprise. The Hive Teams plan costs $12 per user per month if billed annually. It grants you access to unlimited storage, support, and users.
If you’re looking for more functionality and you’re managing a huge team, their Enterprise Plan would be perfect for you. You can contact sales to get information on pricing.
Award-Winning Project Dashboard Software With Intelligent Scheduling Feature
Project Insight allows you to manage all your portfolios and projects in one place with stellar integrations, REST API, automation, and more. This app is great for aggregating work from your Support, HR Software, and CRM.
By automating workflows and capabilities, you can keep your team working effectively and productively, thus ensuring the success of your project.
Project Insight also allows you to gain insight into your team’s capacity, including work hours, staff, and equipment so that you can balance everyone’s workload more effectively across all your projects.
You can easily integrate other apps and collaborate work with other software such as MS Office, Outlook, Salesforce, and more.
Time and Budget Management
Two of the most important aspect of any project are probably time and money. With this project dashboard app, you can plan your budget by tracking working hours, expenses, and phases for each of your ongoing projects.
If you’re looking for a project dashboard tool to help you improve your task management system, Project Insight offers a free plan with unlimited users and lots of features.
Unlike other apps, they offer Add-ons worth $3 per feature. This means that you can add any add-ons you like and incorporate them into your free plan. If you’re looking for advanced capacity planning and volume licensing options, you can opt for their Enterprise Plan that costs $45 per user.
You can test out Project Insight completely free of charge for 14 days before deciding whether you want to invest in this tool.
8. Acuity PPM
Lightweight Project Dashboard App With Portfolio Tracking and Roadmap Features
Acuity PPM is perfect for those who are new to portfolio project management. This lightweight app enables real-time reporting and greater data integrity.
Acuity PPM has a scoring model that makes it easy for senior leaders to evaluate their projects and prioritize them better. It also gives you the ability to view them in a risk-value bubble chart, thus ensuring the success of your project.
Project Status Reports
While project status reports can be problematic, this app certainly makes it a lot easier to create and share them. You can easily replace any presentation software you previously used and centralize your status reports with Acuity PPM.
Resource Capacity Planning
It’s extremely important to manage your resources wisely in order to ensure better execution and timely delivery. This app gives you and your team the ability to quickly come with good resource plans for your projects and maintain productivity with little effort.
You can easily control the amount of work and its quality by taking advantage of the Work Intake feature. This refers to the ability to manage new project requests.
Acuity PPM offers four different paid plans: PPM Starter, PPM Essentials, PPM Plus, and PPM Enterprise.
It is worth noting that even though their plans are much pricier compared to other project dashboard apps, it is worth it. You can tailor your own custom solution that meets your needs.
Their best value plan is the PPM Plus plan, which costs $999 per month. This plan includes Resource Capacity Dashboards, Team Capacity Views, and more features.
It costs $18 to add a user, while read-only licenses are free of charge. They also offer a free demo and a free trial, so you don’t have to pay for the app before trying it out and seeing whether it is suitable for your project management needs.
Great Choice For Project Managers Looking For Integrated Task Management and Project Templates
Planview Changepoint is a great cloud-based enterprise project dashboard tool. It offers customizable solutions and robust integrations.
Dashboards and Analytics
By using Changepoint’s analytic tools, you can make data-driven choices and fast-track your decision-making process. They also offer embedded dashboards that give you access to a broad view of your projects.
You can easily map your project ideas and explore several project priorities with Changepoint’s many view options. Some of the view options available are Kanban Boards, Priority Boards, List Views, and more.
By gaining more insight into your current standing, resources, and budget available, you can plan your project initiatives better. You can also prioritize and assess your project initiatives more effectively by taking advantage of these features.
Manage and optimize your project’s life cycle by working out your requests, ideas, and demands.
Since Planview has a bunch of products they’re offering, they do not currently have any fixed pricing plans to choose from. Each product gives you different features and capabilities, so pricing plans differ from product to product.
However, they do offer a 30-day trial for all their products, and you can test it out and see whether Planview’s Changepoint suits your team’s needs before deciding on a plan.
Key Features of Project Dashboard Software
It’s extremely important that your project management dashboard presents your data in a meaningful way so that you and your team can make sense of it.
Since we live in such a fast-paced world, we can’t afford to waste time scouring through scattered data, which is why it’s important that your dashboard collects all data into one simple layout.
A project dashboard app with good visualization features lets you see both the big picture and the small details of your project. Visual project management allows you to present information in a way that’s easy for everyone to consume and understand.
Obviously, if you’re managing a big project, you’ll want to decrease the number of apps necessary for your day-to-day work.
This can be achieved by selecting a project dashboard tool that allows you to integrate apps you’re already using, which helps keep all your important files, chats, and data overall in one single application.
Nowadays, almost all project management apps offer a wide variety of integrations which makes life easier for both project managers and employees. You just have to figure out which dashboard tool lets you integrate apps you’re already using with your team.
3. Resource Management
A skilled project manager needs to manage their resources accordingly in order to ensure the success of their project. After all, it is of utmost importance to make sure your resources are allocated efficiently and that no one is left with too little or too much on their plate.
This is exactly why a project dashboard app with resource management features could be extremely beneficial. Having an app that helps you create plans, schedules, and allocate people helps you save time and money, leaving you with more room to focus on more important tasks.
Templates are very useful for beginners at project management and also for those who are looking to save time and get straight to work. They’re also a great way to get to know your project dashboard app of choice.
Templates can come in many different forms depending on what project you’re working on. For example, project dashboard software offers templates for IT projects, marketing agencies, and paid ad campaigns.
With a little bit of research, you can find the perfect dashboard for your team which will allow you to oversee and manage your project effortlessly from start to finish.
Automating simple and repetitive processes, such as task scheduling, is a very beneficial feature to have in your project management dashboard app. Other things that you can automate include sending email notifications, and deadline reminders.
You can also schedule daily check-ins for your employees and read their reports at your convenience. All of these features help you save time and focus on more big picture stuff while not having to worry about missing any important deadlines and notifications.
The Best Project Management Dashboard Examples
1. Project Budget and Controlling Dashboards
A project controlling dashboard is probably the most important thing to have while managing and working on a big project. This kind of dashboard helps you keep track of important KPIs, such as timesheet summaries, tasks by status, and total revenue and cost.
It also helps you keep track of actual and expected goal statuses so that you can be aware of any potential issues on time and implement a fixing strategy as soon as possible. This kind of dashboard will help you maintain and oversee your costs, scheduling, and overall performance progress. You can also incorporate purchase order consumption reports into it.
A project controlling dashboard may also help you keep track of invoice statuses so that you know which of them is invoiced, pending, or rejected.
2. Search Engine Advertising Campaign Dashboards
If you’re managing a Google Ads campaign, also formerly known as Google AdWords, you’ll definitely want to invest in a project dashboard that will give you a clear overview of your campaign’s statistics, metrics, budgets, and overall performance.
Some of the KPIs you’re going to want to display on your dashboard are Clicks, Average CTR (click-through rate), average CPC (cost per click), and conversion rate. These important indicators give you insight into how your campaign is doing and let you implement quick fixes if you notice that anything’s lacking.
Another useful metric that you can track for marketing campaigns is obviously keywords. Regardless of whether you’re working in-house with a marketing agency, or you’re a freelancer, monitoring your campaign performance and making adjustments along the way is crucial if you want to ensure the success of your project and meet your client’s needs.
3. IT Project Management Dashboard
When managing an IT project, it’s very important to keep things organized in order to ensure that you launch your website or application on time. An IT project management dashboard is definitely a very valuable thing to have as a project manager, as it gives you a clear overview of how each segment of your project is performing.
You can track the completion of each project stage, including Planning, Design, Development, and finally Testing. A good IT project management dashboard will also give you a projected launch date based on all available data.
Important KPIs that you’ll want to track include Total Tickers vs Open Tickets, Average Handle Time, Server Downtime, and Number of Critical Bugs. All of these indicators will give you a better chance at understanding how your project is progressing and allow you to make your future projects more cost-effective, time-efficient, and data-driven.
4. Marketing Performance Dashboard
If you happen to be managing a marketing agency, you’ll want to make sure you have a target-driven and effective strategy, which also includes having a dashboard that displays all relevant metrics for your campaigns and other marketing-related projects.
A marketing performance dashboard will give you insight into important statistics such as user geolocation, leads, conversions, various website metrics, social media likes, followers, and engagement. All of these indicators let you in on how your marketing strategy is working out and allow you to implement changes along the way to ensure the best possible results.
By closely monitoring and following your stats on a marketing performance dashboard, you can stay up to date and keep a close eye on your conversion funnel, which in turn will help you make informed decisions when it comes to revenue and conversion.
5. Brand Analysis Project Dashboard
Market research agencies often have a hard time managing a large number of analysis processes and questions. They also frequently have difficulties presenting their findings in a neat and organized way.
A dashboard can help you get an overview of all steps taken and their results, and data can be visualized in a way that makes it easy for your clients to understand.
If you’re working on a market research and data analysis project, you’ll want to make sure that you have a brand analytics project dashboard that displays your most important KPIs. These KPIs include Brand Awareness (both Aided and Unaided), as well as Brand Image statistics.
Additional metrics that you’ll want to monitor include age groups, geolocation, and gender of your sample group. Other statistics that can be included are also Branding Themes and Celebrity Analysis.
How to Create a Project Management Dashboard
1. Opt for the right KPIs
Regardless of what kind of project you’re working on, choosing your KPIs is probably the most important thing to do when creating your project management dashboard. Each data source will have specific metrics that you’ll be tracking.
Using a dynamic dashboard will give you the ability to collect all of your data into one single point of access. Depending on the type of project you’ll be managing, a specific set of KPIs will make sense.
For example, if you’re working on an advertising campaign, you’ll definitely want to include metrics such as Impressions, CTR, and conversion rate in your dashboard.
2. Consider digestibility
Another very important factor is making sure that your project management dashboard presents your information in a digestible and visually pleasing way. Since you’ll be working on a project, you’ll want to ensure that your dashboard will give you the exact type of information you need at any given point.
Therefore, it is of utmost importance that you choose a robust project management tool that is well designed for your specific needs and offers all the functionality you might need depending on the type of project you’re working on.
3. Focus on usability
User-friendliness is another key component of a good quality project management dashboard. It should be easy for everyone on your team to understand and navigate your dashboard.
A great dashboard will be an invaluable asset across your departments and will help everyone work faster and more efficiently toward your final goal.
4. Customize elements on your dashboard
Another useful feature every quality project management dashboard should have is customization. This means that you should have the option to display only your most important KPIs while being able to integrate any apps and services that are useful to your team’s performance.
You should also be able to visually customize your dashboard by using templates and features that were proven to be the most helpful for your project needs.
5. Automate the reporting process
The ability to automate your reporting and scheduling processes is a very valuable feature to have with your project management dashboard. Simple automation of your daily, weekly, or monthly tasks will save you a ton of time and allow you to focus on more important aspects of your project management.
A well-made project management dashboard will let you focus only on your data and let you automate repetitive processes, such as creating and delivering daily or weekly reports. Considering the fact that many different angles of your project need to be aligned at all times, this feature is invaluable to have.
6. Export important insights and learn from them
Obviously, one of the main goals of having a project management dashboard is to be able to closely monitor your KPIs and make adjustments along the way. That’s why it’s important to have a fully functional dashboard, to begin with.
By constantly analyzing the data displayed on it, you can quickly and effortlessly learn from the data and implement result-driven changes to your ongoing project strategies, which will set you up for success.
7. Use a professional project dashboard app
By choosing a professional project dashboard tool, you’ll have all the benefits listed above, including customization, integrations, and automation.
Many apps already come with pre-made templates catered to your specific project management needs, which makes it really easy to begin working and analyzing your data right away.
A professional project management dashboard app will also give you access to different media, including desktop and mobile options so that you can keep track of your project progress on the go.
A project management dashboard is a data-supported platform that gives you insight into your stats and important KPIs in one centralized location which helps you improve your project performance and deliver on time.
Project management dashboards can be used across many different departments, including marketing teams, software developers, human resource managers, and more.
The price of a project management dashboard largely depends on the functionality and features that it offers. Another important factor is the number of users that will be actively collaborating through the app. Generally speaking, a plan will be cheaper if you opt for a yearly subscription instead of a monthly one.
ClickUp is great if you’re managing a small team and you’re on a budget. Their Unlimited Plan is their most recommended plan, and it costs only $5 per user per month.
Monday.com offers five different plans, including a completely free one, but their most popular one is the Standard Plan, which costs $10 per seat per month.
Project Insight is another good choice that lets you add functionality as needed. Their Enterprise Plan costs $45 per user per month, and each additional feature is $3 extra.
Which Project Management Dashboard Software to Try
This depends entirely on what kind of features you’re looking for, and we’ll give you a breakdown of the best project dashboard apps to choose from based on their functionality.
- If you’re looking for a dashboard app that will allow you to manage several projects simultaneously, and also offers templates and integrations, ClickUp is a great choice. This tool will let you customize your dashboards with real-time project data.
- For easy automation of repetitive tasks and processes, you should try out Monday.com or Project Insight. Both of these apps offer completely free plans and a wide variety of useful project management features to help increase your productivity.
- If you need a project dashboard tool that gives you resource management capabilities and features, Celoxis is a perfect choice. It offers a dynamic dashboard and plenty of customization options, along with enterprise-class features.
- Wrike offers unparalleled cloud-data security and allows you to control your data by managing your own encryption keys. This app is a must for anyone looking to gain access to features such as role-based access and single sign-on.
- If your team relies heavily on communication throughout the day, you might want to look for a dashboard tool that offers Instant Messaging within the app. In that case, Teamwork is a stellar choice. Another option with a built-in chat feature is Hive.