14 Best Visual Project Management Software 2022 (+ Free Tools)

Updated Nov 16, 2022.

The right visual project management software can help you and your team quickly assess where your project stands. Here we’ve reviewed the 14 best visual project management software in the market with our top 5 choices.

Monday icon

Monday.com

Plan, manage, and collaborate online on basic projects or complex portfolios with Monday.com's visual interface. Super easy to use.
Clickup icon

ClickUp

Organize your projects at a glance and track your team's progress and performance with ClickUp's all-in-one PM platform.
Wrike icon

Wrike

Improve your workflows, monitor your deadlines, and let your team adapt quickly to this agile visual project management software.
Teamwork Projects Icon

Teamwork

View everything in a single place, so you can manage your team and projects easily, and grow your business seamlessly with Teamwork.
Asana icon

Asana

Asana lets you plan and manage your campaigns, content calendars, events, and product launches without shuffling between multiple applications.

Our work is supported by affiliate commissions.

The best visual project management software helps you communicate clearly with your team and keeps everyone on the same page. When working on a complex project, it's unlikely that people will work on the right things unless they understand how each task contributes to the project's success. A visual project management tool lets you do exactly that.

With so many tools in the market, it might be difficult for you to choose the best one. The visual project management solutions mentioned in our review are the best and have unique features that set them apart from others.

Key Visual PM Software Features

While visual PM software is excellent for collaboration, there are a few other reasons why it might help you organize and grow your business.

  • Quickly upload pictures to the dashboard for visual proofing.
  • Visually organizing and managing projects and tasks with a drag-and-drop tool.
  • Actionable and insightful reports in the form of charts and graphs, making them easier to understand.
  • Access to the kanban boards or other charts to plan out the project.
  • Note-taking tools, like sticky notes, built right into the application.
  • Access to colored labels for tracking project progress or due dates.
  • A shared, visual calendar where your team members can view their upcoming tasks and meetings.

Best Visual Project Management Software

Here is the best visual project management software you should try out for your business.

1. Monday.com

Best Visual Project Management Software with a Visual Dashboard

Editor's Take
9.2 out of 10
Best For
Visual Dashboard
Price
$0/mo – $22/mo
Annual Discount
Save 18%

Monday.com lets your team deliver the best work and manage all types of projects, from basic ones to complex project portfolio management. What I love the most about this tool are the visual dashboards. You and your team can analyze the progress of your project at a glance and conveniently assign tasks.

Try Monday.com

Monday.com offers a visual operating system developed for the new age of working.

Best Features

  • Gantt Charts: Keep track of your project schedule and scope with the help of visual charts. The tool lets you manage your milestones and dependencies more efficiently and gives you access to visual, easy-to-understand metrics.
  • Customizable Forms: Streamline and visualize projects and tasks to deliver your best work with customizable forms. These forms let you instantly create items on your board to keep track of where everything stands. Customizable forms make Monday.com one of the best visual project management solutions.
  • Visual Dashboard: Monday.com offers a shared platform to bring the entire team together and collaborate. Project managers can easily update changes in real-time, allocate resources, and bridge any silos with communication tools.
  • Workload view: The visual workload view lets you analyze and manage your team’s resources. You can easily assign them to work, manage the burnout, and adapt to the changing priorities.

Pros

  • Improve your team member’s productivity with timesheet tracking.
  • Save time by creating templates to match your workflows.
  • Interactive and easy-to-use interface.

Cons

  • Limited mobile application features.
  • Lacks customization over email updates.
  • Lacks direct integration with a few third-party applications, including Salesforce and Microsoft Teams.

Monday.com has five plans, including a free basic plan for its users.

Monday.com gives you access to a free 14-day trial, where you can create unlimited projects, access more than 200 templates, and build automations to save time.

2. ClickUp

Top Visual PM Software with Mind Maps

Editor's Take
9.0 out of 10
Best For
Mind Maps
Price
$0/mo – $19/mo
Annual Discount
Save 45%
Promotion
Free Plan

ClickUp brings all of your work to one place. You can quickly plan, manage, and track your project's progress. I would highly recommend ClickUp for companies who love to plan and execute projects using mind maps. They help you outline your workflow visually and make new connections between ideas or tasks. ClickUp lets you create and customize your workflow.

Try ClickUp

ClickUp brings your entire team together to track and collaborate on a project with a visual interface.

Best Features

  • Checklists: Outline each step for your team members by adding simple to-do lists to the dashboard. This will help them complete more complicated tasks efficiently. You can easily nest items and subitems or drag and drop them. By assigning your checklists, you can clarify who is working on what.
  • Task Dependencies: ClickUp's task dependency feature lets you set a clear order of operations by marking your tasks. You can either mark them as ‘waiting on' or ‘blocking others'. The dashboard also lets you link similar tasks to each other.
  • Goal Tracking: You can measure your goals by tying them to specific numbers or tasks. You can also set milestones for your project to signify when a crucial stage of a project is completed. This makes ClickUp one of the industry's best visual project management solutions.
  • Workload Management: With ClickUp, you can quickly view your team's work capacity. This can be measured based on hours, tasks, or points. Once you have a visual view of your team member's workload, you can manage and optimize it effectively.

Pros

  • Manage your entire business with a single visual dashboard.
  • Customize the workplace the way project managers like.
  • Easily share project updates and progress with your clients or stakeholders.

Cons

  • ClickUp docs are not the most user-friendly to use.
  • Lacks advanced time tracking features.
  • Limited mobile application features, with no access to table view.

ClickUp has five plans – Free, Unlimited, Business, Business Plus, and Enterprise.

ClickUp offers a free plan to its users, where you can create unlimited tasks, add unlimited members, and get access to sprint management options.

3. Wrike

Leading Visual Project Management Tool for Task Prioritization

Editor's Take
8.6 out of 10
Best For
Task Prioritization
Price
$0/mo – $24.80/mo
Annual Discount
No

Wrike helps you transform how your teams work with 360° visibility and true cross-departmental team collaboration. What I love the most about this app is its task prioritization feature. Wrike offers a dynamic solution where you can manage all the incoming requests and prioritize the tasks either on their importance, dependency, or due date.

Try Wrike

Wrike is one of the most powerful visual project management software which removes barriers, lets your team find clarity, and exceeds all the goals.

Best Features

  • Visual Proofing: Wrike lets a project manager keep a detailed record of all the changes that have been done to the project. Visual proofing ensures that the feedback does not get lost in the process. They can also tag multiple team members as needed.
  • Project Portfolio Management: Drive more significant results with project portfolio management tools. This visual project management software lets you connect your strategy, planning, execution, and results into one flexible platform. With real-time optimization and insights, you can improve forecasting.
  • Intelligent Automation: This visual project management software is designed to minimize the time you spend on repetitive tasks. Wrike offers more than 400 tools that you can use to automate and personalize your workflows. This lets you accelerate different project tasks at each stage, making it one of the leading visual project management tools.
  • Advanced Analytics: Get real-time updates on your projects with advanced reporting tools. You can quickly visualize team performance and project progress with the help of these real-time insights and key performance indicators. These customized reporting tools let you view all the potential roadblocks and minimize any risks.

Pros

  • Interactive and visual interface.
  • Enhance team collaboration by creating review groups and automating notifications.
  • Get an instant alert about any potential project risks.

Cons

  • Lacks advanced search and sort features.
  • Limited functionality is offered by the mobile application.
  • Medium learning curve.

Wrike has four plans – Free, Professional, Business, and Enterprise.

With Wrike, you get access to a free 14-day trial, where you can create interactive Gantt charts, access shareable dashboards, and generate real-time reports.

4. Teamwork

Best Suited Visual Project Management Tool for Growing Companies

Editor's Take
8.2 out of 10
Best For
Growing Companies
Price
$0/mo – $18/mo
Annual Discount
Save 25%

Teamwork gives you access to all the advanced features you need to manage your team and projects effortlessly. I would highly recommend this tool for growing companies, as it allows you to scale up your business seamlessly. With the help of tools and reports offered by Teamwork, you can maximize your resources and increase your profitability.

Try Teamwork

Teamwork offers an integrated tool to manage projects, which streamlines your collaboration and lets you track your team’s performance at a glance.

Best Features

  • Kanban Board: Visualize your team’s progress, map out your workflow, and automate your processes quickly with the Kanban board view. You can optimize all your processes in real-time and get deeper insights into the efficiency of your workflow. This helps you identify any blockers.
  • Shared Calendars: Teamwork gives you access to a shared team calendar where you can quickly view all the upcoming deadlines or meetings. This helps you keep everyone on your team updated.
  • Notebooks: Take down meeting notes easily and share them across the team with the help of notebooks. Project leaders can also write down their ideas and collaborate with the team on them. Teamwork lets them observe all the changes between different notebook versions as well. This is what makes Teamwork one of the unique visual project management tools in the market.
  • Resource Management: Make sure that you deliver your client’s work on time and within budget with the help of resource management, capacity, and project planning. The visual workload planner lets you manage your team’s work in real-time. You get a complete picture of everyone’s capacity, allowing you to reassign tasks easily with these resource management features.

Pros

  • Eliminate follow-ups and save time with real-time updates.
  • Advanced features are offered by both browser and application.
  • Interactive, intuitive, and easy-to-use interface.

Cons

  • Lacks holiday management options.
  • Inefficient kanban automations.
  • Limited charting options.

Teamwork has four plans – Free forever, Deliver, Grow, and Scale.

With Teamwork’s free forever plan, you can create subtasks, access a calendar view, and outline your project lifecycle using Gantt charts.

5. Asana

Top Online Project Management Software for Marketing Teams

Editor's Take
7.9 out of 10
Best For
Marketing Teams
Price
$0/mo – $24.99/mo
Annual Discount
Save 18%

Asana offers the easiest way to manage your team projects and tasks. I would recommend this tool for marketing and creative teams looking to simplify their process and stand out in the market. You can use Asana’s platform to lay out clear goals and plans, so your team can focus on the work they do best.

Try Asana

Asana lets you bring your team’s work together in a visual and shared dashboard, where you can seamlessly collaborate with everyone.

Best Features

  • Subtasks: Asana lets you break your work into manageable portions for you and your team. This helps your team understand what they should be working on. You can also divide a task into smaller subtasks and show additional steps needed to complete an overall task.
  • Attachments: The visual dashboard offered by this project management software allows you to add files directly from your computer or through links. You can attach files to any conversation or task. Asana lets you view these files either on an individual level or project level.
  • Customized Templates: With Asana, project managers get access to more than 50 project templates that they can personalize as per the project needs. They can also create your project templates and save them on the dashboard. This way, the team can quickly and easily kick start their work.
  • Portfolios: Get a real-time, visual overview of all the project tasks with Asana. This visual project management tool lets a project manager monitor the task status of all the projects in real-time. Portfolios help them keep all the initiatives or tasks on track and let them report real-time updates to the team.

Pros

  • Easily customize the entire platform as per your project needs.
  • Make sure project managers or the team never miss a meeting or deadline by integrating your calendar with the email.
  • Waste less time on repetitive processes.

Cons

  • Lacks customized notification options.
  • Unresponsive customer support.
  • Kanban boards let project managers assign a task to only one team member.

Asana has three plans – Basic, Premium, and Business.

Asana offers a free 30-day trial, where you can access the workflow builder, create unlimited dashboards, and set your team’s goals.

6. Smartsheet

Best Visual Project Management Software with Intelligent Workflows

Smartsheet - Welcome to modern work management

Smartsheet offers a dynamic project management tool and workspace, helping your business move forward.

Best Features

  • Workflow Automation: Smartsheet lets you implement simple yet powerful workflow automations in just a few clicks. You can automate all your repetitive processes by requesting approvals or updates and sending alerts. The platform empowers businesses to create their automations with an intuitive visual editor.
  • Collaboration: Finalize your assets faster by project planning, managing, and reviewing your content through Smartsheet. You can use automated reminders to keep all your team members on schedule with the help of real-time communication and collaboration tools. With content collaboration and simultaneous proof reviewing, you can avoid bottlenecks.
  • Gantt Charts: The customizable charts offered by Smartsheet let you easily visualize your projects. You can also set up a Gantt chart with task dependencies. You can easily adjust deadlines or build dependencies between multiple tasks using a drag and drop tool. This is what makes Smartsheet one of the leading visual project management tools in the market.
  • Work Insights: Use Smartsheet’s work insights to make better and more informed business decisions. Project managers can uncover and visualize key trends, bottlenecks, and other activities.

Pros

  • Create personalized dashboards as per your project needs.
  • Get access to multiple visual data viewing options, including calendar and Gantt views.
  • Knowledgeable and responsive customer support.

Cons

  • Clunky and slightly slower user interface.
  • Lacks built-in third-party integration capabilities, including Trello or Google Sheets.
  • Lacks a native time tracking option.

Smartsheet has three plans – Pro, Business, and Enterprise.

Smartsheet offers a free 30-day trial, where you can create unlimited sheets, build automations, and view your data in Gantt or calendar views.

7. ProjectManager

Leading Visual Project Management Application for Managing Sprints

ProjectManager - Project & Work Management Software for Hybrid Teams

ProjectManager lets you plan and collaborate across different remote teams and work styles, offering better visibility and greater productivity.

Best Features

  • Task Lists: This visual task management software lets you manage your tasks in multiple work views. You can easily assign different project tasks to multiple members of your team, track projects and their productivity, and drive progress across your projects. Personalized or team tasks lists let you manage and prioritize your work.
  • Visual Timesheets: ProjectManager gives you access to online timesheets to track time, log hours, and view your team’s productivity at a glance. This helps you create visual reports for a better analysis. Timesheets also help you streamline your project budgeting and payroll.
  • Manage sprints: Maximize the team’s productivity and manage project expectations by tracking their progress in real-time. These flexible boards help a project manager create sprint plans and set milestones for agile project management. This is what makes ProjectManager one of the unique visual project management tools in the market.
  • Resource Visibility: This visual project management software gives you access to real-time resource visibility. You can balance your team workload, manage projects, and assign resources quickly. These resource management features let you always have the right people and materials available for the task at hand.

Pros

  • Knowledgeable and responsive customer support team.
  • Make better business decisions with agile and customizable reports.
  • Seamlessly integrate with third-party applications, including Salesforce and Slack.

Cons

  • Lacks an intuitive user interface.
  • Limited mobile application features.
  • Medium learning curve.

ProjectManager has four plans – Starter, Team, Business, and Enterprise.

With ProjectManager, you get access to a free plan, where you can add up to 3 users, outline your project lifecycle using kanban boards, and access 2GB of online storage.

8. Kissflow

Top Visual Project Management Tool with Flow Efficiency Reports

KissFlow - The Power of Simple

Kissflow lets you manage your project your way, plan your team’s work, and deliver results intuitively with minimal tracking.

Best Features

  • Multiple Views: Kissflow lets you view your data in multiple formats. The kanban view lets you visualize the flow of your tasks. With the matrix view, you get alacrity on who’s working on what. The platform lets you view all the tasks assigned to you, acting as a personal to-do list.
  • Task States: This visual project management tool gives you a visual overview of the progress of your tasks. With the hold, in progress, or done states, you can get accurate information on what your team is working on at the moment.
  • Insightful Reports: Kissflow gives you access to actionable and insightful reports, which you can use to make better business decisions. The flow efficiency reports help you visualize the team efficiency and calculate the time taken to complete tasks. With the cumulative flow report, you can identify any bottlenecks.
  • Activity Logs: With Kissflow, you can track the history of each task performed by your team members. This lets you ensure that nothing falls through the crack and no critical information is missed.

Pros

  • Interact continuously with your team or clients to deliver quality feedback throughout the process.
  • Stay in line with your budgets.
  • Knowledgeable and responsive customer support.

Cons

  • Lacks efficient exporting capabilities.
  • Lacks an intuitive and interactive interface.
  • Limited mobile application functionalities.

Kissflow has three plans – Free, Basic, and Advanced.

Kissflow offers a free plan where you can set up deadlines, create custom statuses, and build a simple activity log for customers.

9. GanttPRO

Leading Visual Project Management Software for Gantt Charts

GanttPRO - Online project management solution based on Gantt charts

GanttPRO is an online visual project management solution based on Gantt charts, helping you keep your project planning simple and your team engaged.

Best Features

  • Auto Scheduling: GanttPRO offers project managers a visual scheduler that tracks all the changes that may happen to the project’s dependent tasks. This feature recalculates the dates accordingly and sets due dates for the team members.
  • Data Synchronization: With real-time synchronization, project managers and team members can work with the most updated information. They can also track any changes made to the project instantly. This makes GanttPRO one of the leading visual project management tools in the market.
  • Project Health: With GanttPRO, you can easily track the status or health of your project. You can monitor the number of project tasks completed, unassigned, or overdue through the visually appealing dashboard. With project health, your clients or stakeholders can always be aware of the progress of your project.
  • Workload Management: The workload dashboard offered by this visual project management software helps you manage the workload and access efficient resource utilization. It gives you a bird’s eye view of who has time for more assignments and who is overloaded. You can then reschedule these tasks to avoid any roadblocks or delays.

Pros

  • Make better decisions with advanced reports and insights.
  • Quickly invite people through the platform to collaborate with.
  • Clean and interactive user interface.

Cons

  • Limited mobile application features.
  • Limited customization options for kanban boards.
  • Lacks multiple color options to differentiate between multiple roles.

GanttPRO has three plans – Individual, Team, and Enterprise.

With GanttPRO, you get access to a free 14-day trial, where you can create Gantt charts, access insightful reports, track tasks and their dependencies,

10. Backlog

Leading Visual Project Management tool for Code Management

Backlog - Project & code management, together at last

Backlog is one of the few software that offers project and code management that your team needs to release great projects.

Best Features

  • Bug Tracking: With bug tracking, you can make the process of how your team records, tracks, and manages bugs easier. This visual project management tool alerts your team with push notifications each time a new issue is detected.
  • Version Control: Backlog lets you collaborate on code and host it securely on the cloud. The visual version control gives you a clear view of who is working on what, reviews your team’s work, and tracks all the changes.
  • Task Hierarchy: Organize your workflow in a better manner and take more control of your task management with task hierarchy. You can easily use the drag-and-drop tool to create parent and child project tasks and assign them to your team members. Task hierarchy makes Backlog one of the best visual project management tools for task organization.
  • Gantt Charts: With these charts, you can plan and visualize projects better and achieve desired results. It offers you a high-level view of your entire project and visualizes your entire project timeline at a glance.

Pros

  • Personalize icons on your dashboard.
  • Minimize your project’s risks with bug tracking.
  • Interactive and easy-to-use interface.

Cons

  • Unresponsive customer support.
  • Expensive monthly plans.
  • Limited feedback options.

Backlog has four plans – Free, Starter, Standard, and Premium.

With Backlog, you get access to a free plan, where you can add up to 10 users, track issues, and access 100MB of cloud storage space.

11. Hive

Best Suited Visual Project Management Software for Agile Tracking

Hive - We help teams move faster

Hive is one of the best visual project management software in the industry built for and by users, helping remote teams move faster.

Best Features

  • Multi-Project Overviews: Hive's visual interface gives you a quick overview of multiple projects your team is working on. This software's portfolio and summary view let you add custom fields to your project plans.
  • Recurring Tasks: Save time by automating all your recurring tasks. This automation lets you focus more on the crucial tasks and get your project completed in time. Easy automation makes Hive one of the best visual PM tools in the industry.
  • Visual Proofing: Hive lets you easily proofread and leave feedback on your project's creative assets. Both internal and external approvers can join the board and leave comments, annotate, or approve multi-stage design processes. You can also visually proof the added URLs.
  • Notes: This visual PM software lets you create meeting agendas and sync them during the meeting with the help of Hive notes. Hive offers pre-built templates, which you can customize and collaborate on in real-time.

Pros

  • Interactive, intuitive, and easy-to-use interface.
  • Robust and knowledgeable customer support team.
  • Improve the platform's overall performance by segmenting and tagging your data.

Cons

  • Limited searching and sorting options for individual projects.
  • Limited mobile application features.
  • Files deleted on the platform are removed permanently from the database.

Hive has three plans – Solo, Teams, and Enterprise.

Hive offers a free 14-day trial, where you can outline and visualize projects with Gantt charts, automate your workflows, and collaborate efficiently with your team. 

12. Jira

Best Visual Tracking Project Management Solution

Jira - Move fast, stay aligned, and build better - together

Jira is one of the most popular development and visual tool used by agile software development teams.

Best Features

  • Scrum Boards: Jira creates a culture of team collaboration within the scrum framework, allowing remote teams to manage complex projects efficiently. These boards promote sprint planning and iterative development. This visual project management software enhances communication and transparency within your project teams.
  • Roadmaps: Roadmaps offered by this visual PM software let you stay on target to achieve your goals. They help you release projects on time, plan smarter, and communicate in a better manner.
  • Agile Reporting: Jira offers more than 12 reports to help you analyze the performance of your team and the progress of your project. These real-time, actionable insights help you improve your team's productivity as well. Agile reports make Jira one of the leading visual PM tools in the market.
  • Automation: Jira offers a robust automation engine that lets you easily automate all your tasks and processes. By building these rules across multiple products and integrations, you can increase the power of your software.

Pros

  • Personalize your interface with custom filters.
  • Easily update your team, client, and stakeholders about the project status.
  • Seamlessly integrate with third-party applications, including Slack and Github.

Cons

  • Lacks built-in project timelines to track your project’s progress.
  • Steep learning curve.
  • Cannot add more than two team members to a single task.

Jira has four plans – Free, Standard, Premium, and Enterprise.

With Jira, you get access to a free plan, where you can add up to 10 users to your team, access agile reports, and build customizable workflows.

13. Process Street

Top Visual Project Management Software with Conditional Workflows

Process Street - Simple Process and Workflow Management

Process Street is the most straightforward way to manage your team's recurring workflows.

Best Features

  • Visual Documents: Create structured documents in seconds with their simple interface. Process Street offers pages to capture, organize, and share your established team knowledge. The intuitive keyboard shortcuts and drag-and-drop interface make creating procedure documents easier.
  • Conditional Workflows: With Process Street, a project manager can quickly create workflows and assign them to team members. They can create dynamic workflows that will adapt to the team's changing needs by using conditional logic.
  • WebForms: The web forms offered by this visual project management software let project leaders collect structured data in their workflows. This data can be entered manually into the platform or exported from a third-party application.
  • Activity Feed: Process Street gives you access to a visual activity feed. Through this feed, you can analyze all the tasks or subtasks completed by your team members. This helps you track their performance and enhance the productivity of your team.

Pros

  • Save time by automating processes through templates.
  • Get access to fully customizable advanced checklists.
  • Responsive and knowledgeable customer support team.

Cons

  • Lacks an interactive and intuitive inbox
  • Medium learning curve.
  • Limited mobile application features.

Process Street has three plans – Free, Pro, and Enterprise.

With Process Street's free plan, you can create a customizable workflow, add unlimited pages, and offer unlimited file sharing and storage options.

14. Microsoft Planner

Best Visual Project Management Tool for Collaborative Task Management

Microsoft Planner - Organize teamwork with intuitive, collaborative, visual task management

Microsoft Planner lets you organize your project and teamwork with collaborative, intuitive, and visual task management.

Best Features

  • Schedule View: Microsoft Planner lets you outline your project and set a deadline. Once it has a start and an end date, you can directly view all the tasks in a calendar view. This lets you manage your time and complete your tasks before the due date.
  • Visual Task Management: View all your tasks on a single dashboard under the My Tasks option. You and your team can access file-sharing by attaching files on the tasks through your local computer or a link. Project managers and approvers can leave their feedback on the tasks.
  • Outlook Integration: Facilitate project scheduling and save time by integrating Microsoft Planner into your Outlook. This lets project managers efficiently manage their tasks and schedule meetings.
  • External Access: Microsoft Planner allows you to invite outside users to your powerful project management tool. If you are working on a third-party project and want to share your progress with the vendors or clients, you can give them external access to your dashboard.

Pros

  • Interactive and easy-to-use interface.
  • Stay on top of your task list with email reminders and alerts.
  • Fully integrates with Microsoft 365.

Cons

  • Lacks Gantt charts.
  • Lacks a native time tracking option.
  • Cannot create multiple checklists for a single task.

Microsoft Planner has four plans – Business Basic, Business Standard, Business premium, and Apps for Business.

With Microsoft Planner, you get access to a free 30-day trial, where you can filter out your tasks, create a project outline, and collaborate with your team.

How to Choose the Best Visual Project Management Software Tool?

The best visual project management software tool can help you outline and track your projects in a better manner. There are a few ways to choose the perfect tool for your company.

1. Define Your Project Management Needs

The best way to find the best Visual PM software is to identify the current problem in how your team functions. You can make a quick list stating all the problems. While selecting the PM tool, you should analyze whether the tool solves most of your problems or not.

2. Research the Market Thoroughly

Once you have identified all your problems, you should get down in the market and analyze all the available products. In this way, you'll be able to finalize a few visual tools that would help you make your business processes and work more efficient.

3. Test Out Your Visual Tools

Before deciding which visual project management tool you should use for your business, it is crucial to test out the visual tools. Most companies offer you a free trial period, where you can access most of their premium features. By using the tool constantly for a few days, you will be able to analyze whether it's making a positive change in your workflow or not.

4. Get Your Team's Feedback

The perfect visual PM tool should be easier to adopt by your team. Hence, it would be best always to take feedback from your team. The team members should include both technical and non-technical executives. They can help you analyze how easy it is to shift the entire business process to another platform. The right tool for your business will have a shallow to a medium learning curve.

5. Evaluate the Key Features

Most visual project management software has basic outlining and collaboration features. However, it would be best to always look for software that will scale up as your business grows. The software should have kanban boards, Gantt charts, and a visual interface to track project progress.

6. Evaluate the Cost

The best PM tool should offer value for the price it costs. When comparing different tools based on their cost, you should also analyze what advanced key features they will be offering. If you have a small business, you should always start with the basic plan and scale up as your business grows.

Visual PM Tools FAQ

What is visual project management?

Visual project management refers to managing or organizing your projects with tools that help you understand and visualize the complex project data. With the help of the visual element, you will be able to monitor your team's performance and project progress in a single glance.

This innovative management style lets you visualize all your business processes over traditional projects and help your team understand the needs and goals of the project. This lets you manage your workload efficiently.

How do I visually track a project?

To track a project visually, you should be able to plan and outline it appropriately. You can use different tools like Gantt charts, mind maps, calendars, kanban boards, scrum boards, and project dashboards.

These tools let you visually represent your project ideas, create outlines, and design a workflow for your team members. When you organize and visualize projects with one of these tools, you will be able to track them at a glance from your dashboard.

How to write a visual project plan?

Before you can start outlining and designing your project workflow, you should be able to write down your visual project plan.

You should first identify the aim and goals of your project.
Dividing the project into different stages would help you create a more organized project plan.
Analyze all the different task details that should be completed to move to the next stage.
Use a Gantt chart to plan your team's schedule.
Use an organizational chart to structure and divide them based on their skills.
Use infographics, charts, or mind maps to visualize complex project processes better.

Once you have the visual project plan ready, you need to use your project management software and create a digital outline of your workflow. This will keep your entire team on the same page, and you can track your project's progress from anywhere.

How much does visual project management software cost?

The cost of a visual project management software would depend upon the features you need and the number of team members. In case you have a small team, you can use PM software for free. If you have a growing business, an excellent visual PM tool would cost you between $6 and $10 per user per month.

If you work on multiple projects at a time or need to access advanced visual PM features, an enterprise-level project management software will cost you $10 and $40 per user per month.

Which Project Management Tools Should I Use for Visual Planning?

The best project management tools would depend upon your project goals, the number of employees, and the needs of your industry.

  • If you are looking for a visual PM tool with a visual dashboard, you should try Monday.com or Hive.
  • If you are looking for an online project management software with Kanban boards, Teamwork or Asana might be a better option.
  • If you are looking for a visual PM application for tracking or building task dependencies, you can try out ClickUp or Smartsheet.
  • If you are looking for a visual management tool for task prioritization, Wrike or ProjectManager might be a good option.

When looking for the best visual project management software for your company, you can compare ClickUp and Asana and Monday.com and ClickUp. You can also compare Wrike and Asana to find what suits best for your business needs.

Best for Visual Dashboards

Monday.com

Plan, manage, and collaborate on basic projects or complex portfolios with Monday.com's visual interface.
Best for Mind Maps

ClickUp

Organize your projects at a glance and track your team's progress with ClickUp's all-in-one platform.
Best for Task Prioritization

Wrike

Improve your workflows, monitor your deadlines, and let your team adapt quickly to this agile visual project management software.
Best for Growing Companies

Teamwork

View everything in a single place, so you can manage your team and projects easily, and grow your business seamlessly with Teamwork.
Best for Marketing Teams

Asana

Asana lets you plan and manage your campaigns, content calendars, events, and product launches without shuffling between multiple applications.

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Anastasia Belyh

Editor at FounderJar

Anastasia has been a professional blogger and researcher since 2014. She loves to perform in-depth software reviews to help software buyers make informed decisions when choosing project management software, CRM tools, website builders, and everything around growing a startup business.

Anastasia worked in management consulting and tech startups, so she has lots of experience in helping professionals choosing the right business software.