31 Best Online Collaboration Tools & Software For Teams
Effective team collaboration is the cornerstone of any successful business or organization. With remote working conditions becoming popular in today’s workplace, it is more vital than ever for organizations to create conducive conditions for effective team collaboration for remote teams.
One of the best tips for leading and managing remote teams is to use the right software tools such as online collaboration tools. These digital collaboration tools help your in-office and remote teams to collaborate efficiently and smartly on your projects. Keep your team aligned and updated at all times with the best collaboration tools.
Thankfully, there are lots of team collaboration tools available in the market today. In this article, you will learn about 31 of the best collaboration software tools for teams to boost your team’s productivity.
1. Monday.com
Best Overall Online Collaboration Software
Monday.com is a work management software launched in 2014 and is currently patronized by over 125,000+ companies including Unilever, Uber, Adobe, and Hulu.
Main Features
Workload Management
Through live data reporting, you have access to up-to-date information on the workload of each team member. This lets you increase your team productivity by appropriately assigning and reassigning tasks between them.
Integrations
Monday.com comes with integrations with top platforms like Salesforce, Google Calendar, and Microsoft Excel, meaning you get to centralize every team member’s workflow and needs on one platform.
Project Visualization
Monday.com offers you customizable boards for your project management needs. You also enjoy multiple flexible project views such as Gnatt charts and Kanban for better visualization of your projects.
Benefits
- 14-day free trial
- Gantt chart
- Custom automation
- Highly centralized dashboard
Pricing
- 3 Work Boards
- 2 Team Members
- Unlimited Docs
- 500 MB Storage
- 200+ Project Templates
- Unlimited Boards
- Unlimited Team Members
- Unlimited Viewers
- 5 GB Storage
- 1-Week Activity Log
- Calendar, Timeline, Map Views
- 250 Actions for Automations
- 250 Actions for Integrations
- 20 GB Storage
- 6-Month Activity Log
- Unlimited Guest Access
- 25000 Actions for Automations
- 25000 Actions for Integrations
- 100 GB Storage
- 1-Year Activity Log
- Dedicated Customer Agent
- 250000 Automations
- 250000 Actions for Integrations
- Enterprise Analytics
Learn more about Monday pricing and be inspired by Monday review
Monday.com makes its services available to you through five plans: individual plan, basic plan, standard plan, pro plan, and an enterprise plan.
- The individual plan is free forever and best for individuals looking to keep track of their work.
- The basic plan is best for managing all your teams; work in one dashboard.
- The standard plan is ideal for collaborating and optimizing your team processes.
- The pro plan helps you streamline and run your teams’ complex workflow.
- The enterprise plan is suitable for organizations seeking enterprise-grade features.
2. ClickUp
Top Team Collaboration Software with Extended Customization Features
ClickUp is an all-in-one web-based project management platform trusted by top companies like IBM, Google, And Webflow, among 200,000 others.
Main Features
Team Communication
ClickUp equips you with a centralized chatting hub to facilitate your team communications. With this hub, you chat in real-time, assign action items, and easily share files, among other important collaborative needs.
Resource Management
Through highly visualized timelines and individual workloads, you easily monitor resource usage and availability within your team and make appropriate changes to keep all activities productively optimized.
Benefits
- Unlimited tasks and users on the free plan
- Collaborative document editing
- HIPAA compliant security
- Comprehensive email options, including email-in
- Screenshot and recording options
Pricing
- 24/7 Support
- 100 Automations/Month
- Built-in Time Tracking
- Kanban & Calendar View
- 100 MB Storage
- Live Chat Support
- 1000 Automations/Month
- Guest Access Control
- Unlimited Map & Gantt Views
- Unlimited Storage
- Unlimited Dashboards
- 10000 Advanced Automations/Month
- Unlimited Teams
- Timesheets Integration
- Unlimited Timeline Uses
- Priority Customer Service
- 25000 Pro Automations/Mo
- Unlimited Subtasks in Multiple Lists
- API calls: 1000/Minute
- Custom Capacity for Workload
Learn more about ClickUp pricing and be inspired by ClickUp review
Alongside a free plan, you have access to ClickUp's services through an unlimited plan, a business plan, a business plus plan, and an enterprise plan.
- The free forever plan is ideal for personal use.
- The unlimited plan is great for small teams.
- The business plan is best for mid-sized teams.
- The business plus plan is suitable for multiple teams.
- The enterprise plan is best for large enterprises.
3. Teamwork
Leading Online Collaboration Tool with Comprehensive Task and Resource Management Features
Teamwork is an all-in-one task management and team management software founded in 2007 and currently used by over 370,000 companies worldwide.
Main Features
Team Communication
Teamwork presents you with a list of intuitive features to facilitate your communication needs. These include comments, “@” mentions, and task assignments on a single centralized platform.
Task Management
With Teamwork, you have access to calendars, status updates, and get to set project milestones on the same workspace. These come alongside Kanban boards, Gantt charts, centralized dashboards, and a series of solutions to properly organize all tasks and keep you well-informed of the progress of all team members on all tasks.
Benefits
- Quality resource management features
- 30-day free trial
- Multiple workflow customization options
- Templates
Pricing
- 5 Users
- Different Project Views
- 2 Project Templates
- Time Tracking & Dashboards
- 2 Projects & 100 MB Storage
- Customer Support
- Gantt Filtering
- 10 Project Templates
- 500 Automations/Month
- 100 Projects & 50 GB Storage
- Unlimited Client Access
- 3 Custom Fields
- 20 Project Templates
- 1000 Automations/Month
- 300 Projects & 100 GB Storage
- Project Budgeting
- Unlimited Custom Fields
- 50 Project Templates
- 2000 Automations/Month
- Workdown Capacity
Learn more about Teamwork pricing
Teamwork is available to you through a Free Forever plan, a Starter plan, a Deliver plan, a recommended Grow plan, and a Scale plan determined by a quote.
- The Free Forever plan is suitable for individuals and small teams just starting their project management journey.
- The Deliver plan is best for managing multiple projects.
- The Grow plan is ideal for large teams.
- The Scale plan is best for managing your projects’ budgets, resources, and profitability.
4. Wrike
Best Team Collaboration Tool that Focuses On Your Task and Workflow Visualization
Wrike is a simple project management platform released in 2006 trusted by over 20,000 users worldwide, including Google, Nickelodeon, and Lyft.
Main Features
Centralized Dashboard
Wrike does not just give you a complete view of the entire team workflow and individual tasks on one platform but also serves you with real-time updates so you can properly monitor every team member’s progress.
Customizations
Coupled with custom field request forms to auto-assign tasks, you can customize your dashboard so that the more important tasks are given more priority. Easily create your workspace and workflow through in-built templates.
Integrations
Wrike presents you with integrations with over 400 external platforms, including platforms like Stripe, Slack, SAP, Salesforce, Google Drive, and Microsoft Outlook, among others.
Benefits
- Very secure
- Templates
- High task visualization
- Accelerated feedback
- Gantt charts and Kanban boards
Pricing
- Unlimited Users
- AI-Powered Processes
- Custom Work Views
- Different Project Templates
- Available in 8 Languages
- 2-25 Users*
- 2 GB Storage/User
- Custom Fields & Workflows
- Project Dashboards
- Calendar and Gantt Chart Views
- 5-200 Users*
- 5 GB Storage/User
- 200 Automations/User
- Enhanced Collaboration
- Resource Management Features
Learn more about Wrike pricing
You have access to Wrike’s services through five plans: a free plan, a team plan, a business plan, an enterprise plan, and a pinnacle plan. There are also dedicated plans for marketing and creative teams as well as service delivery teams.
- The free plan is a great fit for teams getting started.
- The team plan is best for fast-growing teams.
- The business plan is ideal for all teams across an organization.
- The enterprise plan is suitable for large teams.
5. Scoro
Online Collaborative Working Tool with Quality Time and Expense Management Features
Scoro is an end-to-end business management software founded in 2013 that provides you with professional service automation, sales, team, and billing management solutions.
Main Features
Centralized Dashboard
Through Scoro’s Control Hub, you have a view of all tasks and activities in a single place. You track your project progress and monitor your sales and other individual daily activities through this centralized workspace.
Time And Expense Management
Scoro equips you with a detailed view of all the time and financial resources spent on tasks, so you get to appropriately manage all resources available to you.
Benefits
- 14-day free trial
- Multiple payment options
- Over 1000 integrations
- Automation
Pricing
- Kanban-Like Boards
- Task Lists
- 1 GB Storage
- Customizable Dashboards
- Gantt Charts
- Project Templates
- 3 GB Storage
- Phases & Milestones
- 20 Custom Fields
- Timesheet View
- 5 GB Storage
- Task Management
Learn more about Scoro pricing
Scoro is available to you through four plans: an Essential plan for small teams, a Work Hub plan, a Sales Hub plan, and an Ultimate plan determined by a quote. All plans are priced per user.
- The Essential plan is best for smaller teams getting started with project management.
- The Standard plan offers powerful time management, powerful resource planning, project management, and collaboration tools.
- The Pro plan offers advanced tracking options.
- The Ultimate plan offers advanced automation and reporting capabilities.
6. Smartsheet
Easy-To-Use Team Collaboration Tool with High Security
Smartsheet is a project management platform released in 2006 that allows you to collaboratively manage your projects through a tabular interface.
Main Features
Integrations
To streamline and connect everyone with their favorite tools, Smartsheet presents your team with a host of integrations. Integrated platforms include Google, Slack, AWS, Microsoft, Salesforce, and Adobe, among a lot of others.
Resource Management
Smartsheet also provides you with advanced resource management features to make sure your team workflows are as efficient and productive as you need them to be.
Benefits
- High security
- User-friendly
- API access
- Mobile applications
- Custom email domains
Pricing
- 1 User + 2 Editors
- 2 Project Sheets
- 500 MB File Storage
- Several Project Views
- 100 Automations per Month
- 10 Users + 10 Paid Editors
- Unlimited Project Sheets
- 20 GB File Storage
- Unlimited Reports
- 250 Automations per Month
- Unlimited Users & Free Editors
- Activity Log
- Proofing Support
- Easy-to-Use Document Builder
- Unlimited Automations
Learn more about Smartsheet pricing
You have access to Smartsheet’s solutions through pro, business, and enterprise plans.
- The pro plan is suitable for up to 25 users.
- The business plan is best for unlimited users.
- The enterprise plan comes with a comprehensive offering of native apps, advanced customization options, and governance control, among a lot of others. This plan is determined by a quote.
7. Celoxis
Best Team Collaboration Software with Quality Portfolio Management Features
A project, resource, and workflow management software founded in 2001, Celoxis offers services trusted by Adobe, KPMG, Rolex, and LG, among a lot of other top companies.
Main Features
Portfolio Management
Through fully customizable portfolio dashboards, Celoxis allows you to manage all tasks within your project on one centralized platform or workspace.
Tracking
Alongside features that help you track milestones, tasks, and your entire project, you are also equipped with cost tracking features with which you monitor your spending, receivables, and overall profitability.
Benefits
- Dedicated workflow optimization applications
- Extended customization options
- Email collaboration options
- Version control
- Shareable calendars
Pricing
The cost of Celoxis’s services is based on the type of deployment you choose. You either opt for a subscription-based cloud plan priced per user or a one-time purchase on-premises plan.
8. Zoho Projects
Affordable Online Collaboration Tool with Effective Resource Tracking and Billing
Trusted by Stanford, Dell, and Vodafone, Zoho Projects is another reliable project management platform with which you seamlessly organize your team collaboration workflows.
Main Features
Timesheets
Through a Projects timesheet module, Zoho allows you to manually or automatically log every billable and non-billable hour spent on your project. Built-in integration with its native Zoho Invoice application means your invoices are also automatically generated based on these records.
Customizations
Zoho lets you apply extensive customizations and keep your workflow specific to your needs as you get to create personalized fields, layouts, functions, views, and statuses, among other parts of your project.
Gantt Charts
Through Gantt charts, you easily visualize and take control of every team member’s collaborative workflow. You visualize critical tasks and their dependencies, your entire progress, and pinpoint exact areas where deviations occur.
Benefits
- 10-day free trial
- Easy-to-use interface
- Quality integrations
- Mobile applications
- Comprehensive task management options
- Email collaboration features
Pricing
- Unlimited Projects
- Custom Views
- 100 GB Storage
- 20 Project Templates
- Worlflow Rules
- Custom Fields & Roles
- 10 Guests
- 30 Project Templates
Zoho Projects is available to you through three plans: a free plan, a premium plan, and an enterprise plan.
- The free plan is free for up to three users.
- The premium plan supports up to 50 users and offers unlimited projects.
- The enterprise plan is determined by a quote and is suitable for large organizations.
9. GanttPro
Best Digital Collaboration Tools with Comprehensively-Featured Gantt Chart
GanttPro is a dedicated Gantt chart software for project management trusted by Intel, Sony, Salesforce, and over 700,000 other companies and project managers worldwide.
Main Features
Gantt Charts
GanttPro provides you access to a comprehensively-featured Gantt chart to properly manage your teams. You can visualize timelines, set roles and assign tasks to team members, track every team member’s progress, and send attachments accompanying comments on the same visualized workspace.
Resource and Cost Management
On the same workspace, you monitor the resource usage among all users and maintain effective resource planning. With costs automatically calculated, you apply the cost per hour for the resource and time spent on tasks.
Benefits
- Comprehensive share and export options
- Board views
- Real-time notifications
- Reliable auto-scheduling
- Real-time data synchronization
Pricing
Gantt Pro is available to you through three plans: an individual plan, a team plan, and an enterprise plan.
- The individual plan is suitable for personal use.
- The team plan is optimized for effective team collaborations.
- The enterprise plan is determined by a quote and comes with advanced security, enterprise onboarding assistance, and increased API options.
10. ProofHub
Top Team Collaboration Tool that Offers Flat Pricing Scheme
ProofHub is an agile project management platform trusted by Nike, Netflix, and NASA, alongside 85,000 other companies.
Main Features
Communication
ProofHub offers you a centralized communication platform to intuitively take care of all your communication needs. This communication platform is also accessible by clients, includes one-on-one chats and group chats, and is accompanied by the intuitive “@” mentioning feature common with other top tools.
Visualizations
Through table views, Kanban boards, Gantt charts, and calendars, you do not only visualize every bit of your project management workflow split among team members but also get to optimize and make changes to parts of it from a single view.
File Organization
ProofHub also serves as a tool to store and organize all crucial and relevant documents needed by your team members, as well as multiple versions of the same file.
Benefits
- 14-day free trial
- Flat pricing scheme
- Custom roles
- Email-in
- Advanced proofing
- Templates
- Advanced search feature
Pricing
ProofHub presents you with a straightforward pricing scheme. You either opt for an essential plan with unlimited users and up to 40 projects or a more expensive ultimate control plan with unlimited projects, API access, white labeling, and custom workflows, among a lot of other additional features.
11. Hive
Online Collaboration Software with Extended Project Proofing and Approval Options
Hive is a cloud-based project management platform trusted by top companies like Google, Starbucks, and Toyota.
Main Features
Powerful Project Proofing Tools
Hive equips you with powerful but intuitively designed proofing tools and solutions to facilitate your project approval workflows. These solutions include document and video proofing options as well as templates for your approval workflows.
Team Management
With Hive, you have access to multiple team management options alongside multiple visualization options like Gantt charts, Kanban boards, tables, and calendars. You are presented with timesheets and seamlessly engage in time tracking and team resourcing workflows without any difficulty.
Integrations
Hive also comes with integrations with top tools on the internet that help to facilitate your team collaborations. These integrated platforms include Slack, QuickBook, Salesforce, Microsoft Teams, Zoom, and Zendesk, to mention a few.
Benefits
- Project templates
- Native chat hub
- Unlimited storage on the free plan
- HIPAA compliance
Pricing
- Unlimited Tasks
- 10 Team Members
- 500 MB Storage
- 400 Gantt, Kanban, Calendar Views
- Unlimited Projects
- Unlimited Team Members
- Unlimited Storage
- Unlimited Views
- Access to API
- Dedicated Customer Agent
- Custom Analytics Dashboards
- Advanced Permission Controls
Hive offers three pricing plans: Hive Solo, Hive Teams, and Hive Enterprise.
- The Hive Solo plan is free and best for individuals and small teams getting started with project management and collaboration.
- The Hive Teams plan is best for teams that need to run multiple projects.
- The Hive Enterprise is ideal for teams and companies of all sizes that require custom project management features and it is determined by a quote.
12. Hubstaff
Top Collaborative Working Tool that Places Major Focus on Project Tracking
Hubstaff is an all-in-one work time tracker for managing remote teams, used by over 70,000 active users monthly.
Main Features
Time Tracking
Hubstaff places a major focus on your time resource tracking, allowing you to automatically keep track of attendance and the time your team spends on tasks through intuitive timesheets and mobile applications. Through these, you create budgets based on the estimated hours and pay rates and also engage in effective automated payroll management workflows.
Productivity Tracking
You also have access to different features that help you monitor and improve the productivity of your team members. These include in-built to-do lists to appropriately prioritize tasks, clearly visualized workflows to properly track progress against milestones, and even badges to reward and motivate team members.
Benefits
- Quick setup
- Mobile applications
- Over 30 carefully selected integrations
- Streamlined Payrolls
- Scalable pricing scheme
Pricing
Hubstaff splits its pricing scheme into three categories: Hubstaff Time offering only time tracking options, Hubstaff Desk offering additional team management options, and Hubstaff Field additionally coming with GPS tracking.
Each category comes with its selection of pricing plans priced per user. The typical pricing plans for each category include a time-free plan, a time starter plan, a time pro plan, and an enterprise plan.
- The time-free plan is suitable for personal use and only supports one user.
- The time starter plan supports two users.
- The time pro plan is ideal for remote teams.
- The enterprise plan is great for large organizations
13. Nifty
Best Collaboration Tool that Integrates with Other Project Management Tools
Nifty is a team management platform trusted by Apple, IBM, and Verizon, among thousands of others for remote collaborations.
Main Features
Task Management
Nifty lets you easily organize and prioritize your tasks through different interactive visualization options which include Kanban boards, lists, calendar, and swimlane views. These views present you with a highly detailed overview of all tasks split among team members.
Communication
Through an intuitive chat system, the project management software allows you to create a comprehensive knowledge hub to aid team members. They easily share ideas and files, engage in real-time chats, and even have access to video meetings through integration with Zoom.
Benefits
- 14-day free trial
- Collaborative document creation and editing through integration with Google Docs
- Automated progress reporting
- Gantt charts
- Portfolio management
- Unlimited users on the free plan
- API access
Pricing
- 40 Projects
- Custom Fields
- Time Tracking
- Unlimited Guest Access
- 100 GB Storage
- 100 Projects
- Workflow Automation
- File Proofing
- Project Overview
- 250 GB Storage
- Unlimited Projects
- Role & Permission Control
- Priority Support Service
- Team Workload Insights
- Unlimited Storage
Nifty is available to you through four plans: a free plan, a starter plan, a pro plan, a business plan, and an enterprise plan.
- The free plan is best to get you started.
- The starter plan offers you the core features you need to promote efficient collaboration tools.
- The pro plan is great for growing teams and offers unlimited projects and cross-project overviews
- The business plan is best for advanced teams.
- The enterprise plan is determined by a quote and comes with priority support and Microsoft SSO security.
14. Mavenlink
Leading Team Collaboration Software with Complete Resource Management
Mavenlink is a project management platform trusted by Siemens, Target, and Salesforce.
Main Features
Resource Management
Mavenlink’s resource management options cover both the time, skills, tools, and cost required to run your project. You have easy access to an overview of all your resources, gauge the availability of your team members, and appropriately allocate resources to increase your team’s productivity and project profitability.
Integrations
You enjoy integrations that facilitate and streamline your data management workflows across multiple platforms and help to automate your tasks. Multiple APIs are also put at your disposal for increased project management functionality.
Benefits
- 10-day free trial
- High project visibility
- Reliable automation engine
- Extendable functionality
Pricing
Mavenlink’s pricing is wholly determined by a quote with your industry, company size, and company headquarters majorly taken into consideration.
Try out Mavelink’s 10-day free trial to get started.
15. Chanty
Online Collaboration Tool with Extensively Featured Chat Hub
Chanty is an easy-to-use and secure collaboration tool offering a comprehensive list of text, audio, and video communication features.
Main Features
Comprehensive Communication Hub
Chanty equips your team with an advanced communication hub that seamlessly facilitates your team communications. You easily share YouTube and other social media content that are directly accessible without leaving the application, enjoy the “@” mentioning option, and pin messages so they are not missed. The communication hub is also dev-friendly, meaning your developers get to share codes without having the format messed up.
Task Management
With Chanty, you also create tasks, smartly convert messages to tasks, assign tasks to team members, and filter tasks by status, dates, and individuals on the same workspace. Kanban boards are available to you to execute these task management workflows.
Integrations
Chanty dynamically integrates with top tools like GitLab, MailChimp, Trello, Dropbox, and Google Drive.
Benefits
- Voice messages
- Unlimited audio calls on the free plan
- Integrated video calling options (including group calls)
Pricing
You have access to Chanty’s services through two plans: a free plan and a business paid.
- The free plan is free for up to 10 team members.
- The business plan is charged per user and comes with unlimited integrations, video calls, and screen sharing.
Book a demo to try out Chanty’s business plan for free.
16. Whereby
Best Digital Collaboration Tool that Offers Video Call Embedment Option for Your Website
Whereby is a dedicated video calling platform trusted by over 5 million users worldwide including companies such as HubSpot, Ogilvy, Netflix, IKEA, Shopify, and Spotify.
Main Features
Video Calls
Whereby is a platform dedicated to facilitating video conferencing and meetings, so you are surely equipped with an extended set of features. You get to customize your video meeting room with custom names, URLs, and other branding elements, create breakout groups, and have access to virtual whiteboards, a YouTube integration and live emojis.
Video Call Embedment
The video call platform allows you to embed the application onto your website through its video call API.
Benefits
- 7-day free trial
- Comprehensive video call options
- Unlimited meetings on the free plan
- Custom branding options
- Carefully selected integrations
Pricing
Whereby presents you with two pricing schemes based on the solutions it offers you: Whereby for Meetings and Whereby for Embedded.
Whereby for Meetings is dedicated to your video meetings and offers three pricing plans: free, pro, and business.
- The free plan is best for getting started.
- The pro plan is ideal for power users and small teams and offers custom domains.
- The business plan is suitable for growing teams and offers unlimited shared rooms and early access to new features.
Whereby for Embedded is for your website embedments and it is wholly determined by a quote.
Try out Whereby’s 7-day free trial to get started.
17. Nextiva
Popular VoIP Service Provider for Team Collaboration
Nextiva is one of the best business VoIP communication platforms available to you, offering telephone and other business telephony services over the internet and patronized by over 150,000 companies.
Main Features
Unified Communication Platform
Nextiva is an application that equips you with all you need to facilitate communication between your team members without having to switch between multiple apps. You make VoIP audio and video calls, send direct instant messages, texts, and emails through a single application.
Service And Sales Tools
Nextiva comes with features that help you properly manage your sales and service rendering operations. These include integrated business phone service features, easy ticket management, CRM, lead tracking, sales pipeline customizations, and integrations with top tools, among others.
Automation
With Nextiva, you enjoy automation that simplifies your team collaborations. These automation ranges from automated emails to automated surveys to automated ticket assignments and notifications, to name a few.
Benefits
- High-quality voice and video calling and collaboration solutions
- Mobile applications
- 7-day free trial
- Dedicated sales and customer service solutions
- Extensive automation
Pricing
Nextiva’s services are split into two pricing schemes: a Business Communication category dedicated to audio and video collaborations (which includes an Essential plan, a Professional plan, an Enterprise plan, and an Ultimate plan) and a Contact Center category with four plans determined by a quote.
- The Essential plan is great for teams just getting started.
- The Professional plan is the best choice for smaller teams.
- The Enterprise plan is suitable for small and medium teams.
- The Ultimate plan offers access to all its enterprise-ready features.
Try out Nextiva’s 7-day free trial to get started.
18. Slack
Dynamic Communication Platform for Multiple Team And Project Types
Founded in 2013, Slack is a business communication platform trusted by over 750,000 companies including top brands like Netflix, Fox, and Intuit.
Main Features
Work Organization
Through Slack’s workspaces called “channels”, you split your work alongside the individuals, communications, and shared files associated with it. Coming as either public or private channels, they help you keep your complex ecosystem of team collaborative efforts as aligned and relevant as it needs to be.
Communication
Slack also provides you with a centralized communication hub where you manage the entire company’s communications, communications for particular departments, or individual one-on-one conversations. A live voice conversation option is also available to you.
Benefits
- Enterprise-grade security
- Screen sharing options
- Dedicated solutions for sales, CRM, support, marketing, and business development teams.
- Automation
- Integrations with over 2,400 apps such as Google Drive, Notion, Airtable, Asana, Dropbox, Box, Loom, Trello, HubSpot, Salesforce, Evernote, Google Calendar, Microsoft Teams, ClickUp, and Adobe Creative Cloud.
- Collaborative support for up to 500,000 individuals
Pricing
Slack is available to you through four plans: Free, Pro, Business+, and Enterprise Grid.
- The Free plan is best for teams getting started and comes with one-on-one audio and video calling options.
- The Pro plan is ideal for small teams and comes with unlimited integrations and group calling options.
- The Business+ plan is best for scaling your business and comes with advanced security.
- The Enterprise Grid plan is best for large enterprises and additionally offers HIPAA compliance.
Try out Slack’s 30-day free trial to get started.
19. Basecamp
Best Team Collaboration Software that Offers Intuitive Automatic Check-In Feature with Flat Pricing
Basecamp is a web-based work management service founded way back in 1999 and trusted by millions of users worldwide.
Main Features
Communication
Basecamp facilitates your team communications through two simple mediums. You have access to message boards with which you make general announcements or put out knowledge resources for all members of your organization. There is also a group chatting option to host team discussions.
Automatic Check-Ins
To get feedback from your team members without having to do this repetitively, Basecamp offers you an automated check-in feature. You set questions to gain feedback and the software puts these questions out to the team members at the scheduled time.
Benefits
- Mobile applications
- User friendly
- No per-user pricing
- 30-day free trial
- Templates
Pricing
Basecamp offers a flat pricing plan which includes numerous features such as unlimited projects, unlimited users, 500GB storage space, advanced client access, project templates, and priority support.
Try out Basecamp’s 30-day free trial to get started.
20. Airtable
Online Collaboration Tool with Comprehensive List of Project Management Templates
Airtable is a cloud collaboration service and online project management platform founded in 2012 and trusted by over 200,000 companies, including Netflix, Shopify, and Time.
Main Features
Templates
Airtable equips you with multiple templates that help you to quickly and easily create a framework that fits your team collaboration workflow. These include templates for project planning, product tracking, content calendars, marketing campaign tracking, and applicant tracking, among others.
Integrations
The project management platform also integrates with top communication and collaboration platforms like Slack, Gmail, Microsoft Teams, Google, and even Twitter, to mention a few.
Benefits
- Extended visualization options
- Automatic table syncing
- Mobile applications
- Automation
Pricing
Read more Airtable pricing
Airtable makes its services available through four plans: free, plus, pro, and enterprise.
- The free plan is best for individuals getting started.
- The plus plan is ideal for growing teams.
- The pro plan is best for teams and companies that need complex collaborative workflows.
- The enterprise plan is determined by a quote and offers advanced security and support services.
Try out Airtable’s 14-day free trial to get started.
21. Todoist
Cost-Friendly Project Management Tool for Team Collaboration
Todoist is another reliable project management software that has facilitated the completion of over 1.5 billion tasks and 150 million projects.
Main Features
Centralized Workspace
With Todoist, you have a workspace that gives you a complete overview of every part of your team workflow. You add tasks and subtasks, set priority levels and reminders, and delegate tasks on the same workspace.
Visualizations
Todoist also allows you to visualize and organize your team workflow using Kanban boards, labels, and filters. A team option is also available to you, with which you personalize your workflow view through branded colors.
Integrations
The project management platform also connects with top collaboration platforms like Dropbox, Google Calendar, and Zapier, to name a few.
Benefits
- 30-day free trial
- Affordable prices
- Native apps and plugins
- Mobile applications
- Email-in option
- Voice note commenting
Pricing
- 5 Projects
- 5 Members per Project
- Files up to 5 MB
- 1-Week Activity Log
- Support Integrations
- 300 Projects
- 25 Members per Project
- Files up to 100 MB
- Unlimited Activity Log
- 150 Filter Views (Custom Views)
- 500 Projects
- 50 Members per Project
- Team Inbox for Tasks
- Assign User Roles
- 150 Filter Views per User
Todoist’s services come to you through a free plan, a pro plan, and a business plan.
- The free plan is best for starters and supports up to five users and projects.
- The pro plan is best for power users and supports up to 300 projects and 25 users.
- The business plan is best for teams and supports up to 500 users with a team billing option.
Try out Todoist’s 30-day free trial to get started.
22. LiquidPlanner
Best Digital Collaboration Tool that Focuses On Project Resource Management and Forecasting
Founded in 2006, LiquidPlanner is an online project management platform that offers you intuitive predictive scheduling features.
Main Features
Tracking And Forecasting
Coming alongside time tracking capabilities, you have access to a host of features to make estimates on how much resources you need to run your entire project. Through insights gained across multiple project portfolios, you enjoy smart forecasting features that relate to your risk mitigation and predictive scheduling.
Automated Resource Leveling
LiquidPlanner helps you automatically assign and reassign your project’s resources. This helps you prevent overload and keep your team as efficiently tasked as your project success demands.
Benefits
- 14-day free trial
- Comprehensive list of views
- Powerful portfolio search
Pricing
You have access to LiquidPlanner through four plans: the Free plan, the Essentials plan, the Professional plan, and the Ultimate plan.
- The Free plan is best for getting started and supports up to five users.
- The Essentials plan is suitable for up to 50 projects.
- The Professional plan supports up to 500 projects.
- The Unlimited plan supports unlimited tasks and projects.
Try out LiquidPlanner’s 14-day trial to get started.
23. GoToMeeting
Leading Team Collaboration Tool with Comprehensive Video Communication Features
GoToMeeting is a web and video conferencing software that majorly provides you with comprehensive video conferencing solutions.
Main Features
Video Meetings
GoToMeeting presents you with a truly comprehensive video calling solution that helps your teams interactively communicate from anywhere they are. Alongside properly optimized mobile applications, your HD video meetings are accompanied by screen sharing options, drawing tools, customizable backgrounds, keyboard and mouse sharing options, and in-session chats.
Recordings and Transcripts
You also have access to a cloud recording option, as well as automatically generated transcripts of video meetings and diagnostic reports in case there are problems.
Integrations
GoToMeeting integrates with tools and platforms like Slack, Zendesk, Microsoft Teams, Office 365, Google, Zoho, and Salesforce, among others.
Benefits
- High security through multiple encryptions
- Password protected meetings
- Properly optimized mobile application
- Integrated chat system
- Toll-free voice calls in over 50 countries
Pricing
GoToMeeting is available to you through three paid plans: a Professional plan, a Business plan, and an Enterprise plan.
- The Professional plan is suitable for up to 150 participants.
- The Business plan supports up to 250 participants and comes with unlimited cloud recording and transcription.
- The Enterprise plan is determined by a quote and is suitable for up to 3,000 participants.
Try out GoToMeeting’s 14-day free trial to get started.
24. Facebook Workplace
Top Team Collaboration Tool with Scalable Pricing Scheme and Comprehensive Communication Options
Workplace is Facebook’s own project management platform trusted by over 7 million subscribers worldwide.
Main Features
Communication
Through Facebook Workplace’s Groups, Newsfeed, and Live video solutions, you maintain effective communication between different individuals in your team. You have access to insights, real-time commenting, live video meetings, auto-translation for a multilingual team, and effective polling and surveying options to pull opinions from your team members.
Access Control
Manage how your team members have access to collaborative workspaces through integrations with G Suite apps and Azure. Individuals without emails are invited through access codes and you are additionally protected by a Single Sign-On option.
Benefits
- 30-day free trial
- Scalable pricing scheme
- Unlimited video broadcast participants
- Mobile applications
- Multiple ISO and SOC compliance certifications
Pricing
Facebook Workplace is available to you through a single core plan prized per user.
However, there are two add-on plans: the Enterprise Admin and Support Plan and the Enterprise Live plan that give you advanced access control and video meeting options.
Try out Facebook Workplace’s 30-day free trial to get started.
25. Microsoft Teams
Online Collaboration Software with Chat, Call, and Video Conferencing Features
Microsoft Teams is a business communication platform that offers you workspace chat, video conferencing, and file storage capabilities.
Main Features
Chat And Meeting Hub
Microsoft Teams offers you a chat hub that does not just allow your team members to share texts, Gifs, stickers, and emojis in one-on-one chats, but also lets them engage in group meetings and switch to video conference calls with just the touch of a button. This comes with support for up to 10,000 members.
Voice Calls
Alongside group calling, Microsoft Team’s voice call solution comes with advanced features like cloud voicemails and seamless call transfers.
File Management
The collaboration platform allows you to easily find files, share files, and make edits in real-time through integrations with its native Word, Powerpoint, and Excel applications.
Benefits
- One-month free trial
- Native applications
- Mobile applications
- Customizable video meeting background
Pricing
Although Microsoft Teams is free on its own, two other plans offered by Microsoft give you more advanced solutions for your remote team collaborations. These include the Microsoft 365 business Basic and the Microsoft 365 business Standard plans.
- The Microsoft Teams plan is best for getting started.
- The Microsoft 365 Business Basic plan is best for remote teams.
- The Microsoft 365 Business Standard plan offers full remote work and collaboration tools.
Try out Microsoft Teams’ 30-day free trial to get started.
26. Skype for Business
Best Collaborative Working Tool that Offers Very Reliable VoIP Communication Options
Skype for Business is a cross-platform telephony service also developed by Microsoft and forms part of the Microsoft 365 suite.
Main Features
Audio And Video Calls
With Skype, you make high-definition one-on-one or group audio and video calls. You enjoy live call recording capabilities, live captions to interpret or transcribe conversations, and screen sharing options.
Non-VoIP Communication
Skype gives you the chance to own a local phone number with unlimited incoming calls, make direct phone calls at low call rates, and send direct SMS messages to individuals that are not online.
Benefits
- Extended device compatibility
- Up to 100 attendees
- Mobile applications
- Encrypted communication
Pricing
You have the option of either downloading the application for free with limited features or purchasing a license to have full access to it.
Try out Skype for Business’ one-month free trial to get started.
27. Asana
Top Team Collaboration Software that Focuses On Workflow Management And Optimization
Asana is a simplified team-based project management software founded in 2008 that helps you efficiently organize, track, and manage your projects.
Main Features
Comprehensive Project View
Through a list view, timeline view, and multiple board views, Asana lets you organize all your tasks, track them, set priorities, and maintain their overall management on one centralized dashboard. You also have access to a centralized workspace for all team members to share files and key resources related to the project.
Workflow Management
Alongside custom rules to automate your work assignment and deadline creation, among other common tasks, Asana allows you to seamlessly manage your project workflow through forms and intuitive project approval options.
Integrations
Asana integrates with Microsoft Teams, Zoom, Google Sheets, Zapier, and OneDrive, among 200 other external platforms, to help streamline and centralize your entire business workflow.
Benefits
- Templates
- Real-time reporting
- Portfolio management
- Mobile applications
Pricing
- Unlimited Projects & Tasks
- Unlimited Storage & Logs
- 100+ Free Integrations
- Status Updates
- Calendar View
- Unlimited Dashboards
- Workflow Builder
- Task Dependencies
- Task Templates
- Timeline & Milestones
- Workload Management
- Advanced Reports
- Built-in Time Tracking
- Create Custom Rules
- Premium Integrations
Read more Asana pricing
You have access to Asana through three pricing plans: a business plan, a premium plan, and a business plan.
- The basic plan is free for individuals and supports up to 15 users.
- The premium plan is best for teams and offers basic project tracking workflows.
- The business plan is best for teams and companies managing multiple projects,
- The enterprise plan is best for large teams and companies, determined by a quote, and comes with enterprise-grade admin and security features.
Try out Asana’s 30-day free trial to get started.
28. Mindmeister
Best Collaborative Working Tool with Intuitive Slideshow Creation And Sharing Options
Mindmeister is a cloud-based online mind mapping platform launched in 2007 designed for creative visualizations through slideshows and mindmaps.
Main Features
Collaborations
Mindmeister equips you with intuitive real-time collaboration features that help you quickly share comments on certain tasks, organize a poll for making collaborative decisions, share files, and engage in one-on-one discussions through an integrated chat system.
Slideshow Creation
Through the platform’s built-in presentation mode, you easily create visually appealing slideshows explaining work processes to others and export these slideshows in PNG format for easy sharing.
Benefits
- Cross-platform compatibility
- Basic project management application
- Multiple data import and file export options
- Extended customizations
- Cheaper education plan for students and NGOs
Pricing
Mindmeister is available to you through four plans: a basic plan, a personal plan, a pro plan, and a business plan.
- The basic plan is free and supports up to 3 mind maps.
- The personal plan is suitable for individuals and personal projects.
- The pro plan is best for teams and comes with multiple customization options
- The business plan is great for enterprise users and with a team grouping option, bulk exports, and backups.
Try out Mindmeister’s 7-day free trial to get started.
29. Evernote
Best Collaboration Tool with In-Built Document Scanning Feature
Evernote is a powerful tool designed for notetaking and task management used by top brands such as Forbes, Inc, Entrepreneur, Business.com, and The Verge.
Main Features
Task Management
Evernote allows you to create to-do lists and manage tasks on these to-do lists on a dedicated task manager. Through this task manager, you have access to a complete overview of all your tasks, delegate tasks, set deadlines, reminders, and prioritization flags, and receive alerts on project updates.
Document Scanning
Through Evernote, you have access to in-built scanning capabilities for important documents. You also store these digitized copies of your documents in databases within Evernote.
Benefits
- Multiple templates
- Powerful search tool
- Integration with Google Calendar
- Mobile applications
- Low cost
Pricing
Evernote is available to you through a free plan, a personal plan, and a professional plan.
- The free plan is best for getting started with Evernote.
- The personal plan comes with extra customization options.
- The professional plan comes with extended project management options and integrations.
Try out Evernote’s 14-day trial to get started.
30. Dropbox
Top Team Collaboration Software with Highly-Reliable and Secure Cloud File Management System
Dropbox is one of the best cloud storage and file-sharing services trusted by over 600 million users and 500,000 teams worldwide.
Main Features
File Management
Dropbox is popularly known to be a cloud storage platform that lets internet users securely store files and make these files accessible from anywhere. Alongside secured file storage, Dropbox allows you to share files of any size to anyone on any platform even without a Dropbox account. You also track and sync file updates among team members.
Integrations
Dropbox partners up and integrates with top applications and platforms like Zoom, Slack, Adobe, Google Cloud, Microsoft 365, Trello, and Asana, among a host of others.
Benefits
- Version history record
- Electronic signature feature
- Password storage and automatic syncing
- Extended access control options
- HIPAA compliance
- Automatic space saving
Pricing
Although you have access to it for free, for more collaborative workflows, Dropbox comes to you through five one-time purchase plans split across personal and business categories: a Plus plan, a Family plan, a Professional plan, a Standard plan, and an Advanced plan.
- The plus plan is ideal for individuals.
- The family plan is best for families.
- The professional plan is suitable for individuals with large collaboration needs.
- The standard plan is great for smaller teams.
- The advanced plan is ideal for large teams and organizations.
Try out Dropbox’s 30-day free trial to get started.
31. Trello
Leading Online Collaboration Tool that Offers Extended Project Visualization Options
Trello is a project management platform trusted by over one million teams worldwide, including Google, Squarespace, and Costco.
Main Features
Project Visualizations
You organize and assign tasks through a simple list, map view, and calendar views, and also track the progress of these tasks through clear timelines and productivity metrics. A Trello Card view option also allows you to categorize your tasks, checklists, deadlines, attachments, and conversations, among other project elements, helping you to better organize and manage your tasks.
Integrations
Trello’s integrations are available with both native and external applications. You increase your functionality or streamline and centralize your project workflow through external integrations with Slack, Dropbox, and Microsoft Teams, to mention a few, or through hundreds of native PowerUps.
Benefits
- Automations
- Unlimited cards and users on the free plan
- Mobile applications
- Advanced checklists
- Multiple templates
Pricing
Trello is available to you through four plans: a free plan, a standard plan, a premium plan, and an enterprise plan.
- The free plan is best for individuals and teams getting started with Trello.
- The standard plan is best for teams that need access to collaboration tools including unlimited boards.
- The premium plan is suitable for teams of up to 100 and comes with additional visualization options.
- The enterprise plan is best for large organizations and offers extended access control capabilities.
Try out Trello’s 14-day free trial to get started.
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Anastasia Belyh
Anastasia has been a professional blogger and researcher since 2014. She loves to perform in-depth software reviews to help software buyers make informed decisions when choosing project management software, CRM tools, website builders, and everything around growing a startup business.
Anastasia worked in management consulting and tech startups, so she has lots of experience in helping professionals choosing the right business software.