15 Best Team Communication Tools In 2024 (With Pros, Cons, and Prices)

Monday.com's most notable feature is its color-coded boards, which enable team members to easily see which project is in progress, which tasks have been completed, and which teammate needs assistance.

It's practically impossible to miss a message received through Monday.com as long as you and your teammates are logged in and have your notifications set up. When you first log into your account, monday.com sends you two types of notifications: the Inbox and the Notifications Bell. You won't miss anything if you consistently check these two items.

By downloading the monday.com iOS or Android app to your smartphone, you can stay in contact no matter where you are. You can receive alerts, access your Inbox and Notifications Bell, modify boards and items, and invite people to your account or board with the monday.com smartphone app.

Users can streamline projects using ClickUp's process management services. You can use these tools to keep track of all your plans and tasks in one location, making it easier to monitor and locate them.

You can keep track of time and add due dates to ensure that you never miss a deadline. This includes inputting task start and finish dates and seeing how long projects take to complete. There's even a Gantt Chart function that lets users create a project timetable to plan, schedule, and prioritize work.

Teams can collaborate using several reporting and collaboration tools. Using real-time editing, users can view whatever others are engaged with and progress with projects.

ClickUp is extensively customizable, with many options for users. It provides keyboard shortcuts for tasks such as setting a task's due date or assigning responsibility.

The document editor in Wrike is a useful feature that allows you to edit Word documents, PDFs, and images in the cloud without downloading them. This is a significant benefit for collaboration and can save time when working on cloud-based documents.

Wrike provides a great deal of support to enable you to get the best out of the platform. You can access an engaging module and monthly webinars organized by the Wrike team in addition to video documentation.

Plan ahead of time with the shared team calendar, which sends your team real-time project plan updates whenever a new task is added or completed.

Wrike doesn't have a live chat feature, but it does have task comment sections and Slack integration.

Wrike has a mobile app for both iOS and Android that allows you to stay in touch with your team and coordinate project tasks while on the go.

You can have private and group conversations without leaving the software's platform. You can also use video calls and voice notes to communicate while on the go. Chanty compiles all of these conversations into a centralized conversation archive called Teambook.

With Chanty, you can grant different access levels to conversations and projects using the Chanty project administration tools. It enables you to remove team members who are no longer working on a project from the project and archive old conversations. You can also assign different roles and permissions to different employees.

You can share information with your teammates via the Chanty desktop app and mobile app in various ways. You can, for example, attach files in various formats to chats and tasks.

The integration abilities of Chanty are quite impressive. The program works with various apps that have different functions and specializations. Chanty integrates with Dropbox, Google Drive, and Tasks to help you manage your files more effectively.

Depending on how much you pay, some conference call services only allow 25-100 people to participate in a video or audio meeting. When you buy a large meeting license from Zoom, you get space for up to 500-1,000 people.

Zoom transcribes and saves the audio from cloud-recorded meeting files so you can concentrate on the meeting rather than taking meeting notes. You can also display the transcript in a video, like captions.

Zoom's mobile and desktop apps have clean, consistent interfaces. New Meeting, join, schedule, and share screen are the four large icons on the home screen that covers your meeting needs.

Virtual Background is one of Zoom's most prominent and frequently used features. Zoom lets you pick from various built-in backgrounds, and you can also create your backgrounds.

With Teamwork, you can create tasks directly from your account or email. Teamwork also claims to be the only project management software that lets you give tasks to many team members simultaneously. You can schedule recurring tasks on a monthly, weekly, or daily basis. When one of them is marked as complete, a new one appears to take its place.

Teamwork has its built-in chat feature. This makes it easy to communicate with your teammates. The Teamwork chat app is integrated with the project tab, meaning you can SMS your project team members to discuss work difficulties without switching tabs.

You can send status updates to your team via the Teamwork platform, so they always know where you are and what you're up to. You can also say if you're available for a meeting or a phone call.

You can invite or tell your team members about an event using the calendar. Anyone invited can edit the calendar to add details like time and place. You can also set repeating events to occur on specified days.

Hive centralizes all your communications. The centralized communication function lets you integrate your existing communication applications, such as Skype and use them from the Hive dashboard.

Project managers can also use the team view to check how much work each team member has on their schedule. It resembles a Kanban board, with each team member's column and the tasks they're working on beneath it.

Rather than sending emails and files to your team and asking them to proof and approve them, simply add a file to Hive and ask the team member or stakeholder to approve it within the software. When you deliver a file to a team member for approval, they'll see a message in their activity stream.

Messaging Panel is linked to Messaging Board. You can leave it displayed or hide it to make room for the Project Panel and Your Board. This board displays your private or group conversation.

Microsoft Teams give you everything you need for messaging, conferencing, and file sharing in one platform, no matter how big or small your company is.

Microsoft Teams integrate with the whole Microsoft system and hundreds of non-Microsoft products, ranging from product management systems like Jira to social media marketing apps, to help you run your business daily.

Many businesses use Microsoft Teams only for instant messaging, and this tool is one of the best in its class. Microsoft Teams chat functionality has a wide range of features, including email-like threaded conversations, advanced search, Skype connection, and the option to pin chats to keep critical conversations visible and accessible.

Microsoft Teams has a very intuitive user interface. Users do not need to create an account or download the desktop program to participate in the conversation. They can readily join via the internet.

Slack's calling feature helps you make calls to your colleagues and customers (if they are on Slack) from anywhere. You can share your ideas and screen with a single click on the video call.

Since Slack cannot possibly offer all the services that your team needs, it provides integration with tools that make up for functions it cannot perform so you can streamline work effortlessly. The best part about its Integrations is that you don't have to spend additional costs connecting and integrating with the different tools Slack supports.

If you want to share confidential information with a customer or have a private discussion about project details with a particular team member, Slack offers a feature to cover this need. All you have to do is invite the person you wish to discuss with to your private channel.

Slack helps boost transparency and clarity among teammates with channel details that help you set the topic for each channel. This way, when a new member is added to the channel, they have an idea about what this channel is about. Creating channels based on your team's objectives will help you streamline work communication effectively.

Notifications are great for streamlining work communication. Slack supports instant notification when someone in a channel tags you. It streamlines your notifications, so you're not distracted by channels created for entertainment when you're working on complicated tasks. You can decide which channels you can receive the notifications.

Troop Messenger's group messaging feature helps team members get together on a unified workspace to share work-related files and discuss issues using its chat, group audio-video calling, audio message, code snippet, and Forkout feature functionalities. There is no limit to the number of groups you can create on Troop Messanger for different departments, projects, locations, teams, etc.

The Audio Messaging feature of Troop Messenger offers help to send and receive a quick short audio clip to any team member. Instant audio messages enhance flawless two-way communication. Audio messaging is one of the best alternatives to audio calls and one-on-one chat conversations.

The Forkout feature helps users send a text message or attachment to multiple users or groups simultaneously. You just need to input the text message or upload the attachment and click Forkout to share it across multiple individual users and groups. The search function helps you select users, so you don't have to scroll through the entire contact list. All Forked-out chat messages have the Forkout feature icon showing within them. Enable/disable the Fork out marker while sending it.

Skype for Business offers a recording feature that is cloud-based and available on most platforms. Everyone on the call is notified once you begin recording, and the recording remains accessible for the next 30 days.

Skype for Business provides numerous meeting controls, like the ability to mute attendees, hide the names behind display pictures, invite additional participants while the meeting is ongoing, and block attendee’s videos from showing.

The virtual whiteboard tools help you illustrate ideas, take notes, or capture session details. It also helps you conduct polls for the audience and post Q&As.

This feature empowers your remote team members, letting them view, edit, and modify documents with GoTo Connect’s drawing tools. With features like Android screen sharing, every participant gets a view of your presentation even when you’re on the move.

GoToMeeting helps you start public or private conversations with anyone on your contact list. You can easily flow from a meeting to chats and vice versa on this platform.

This feature ensures that you don’t miss any meeting since you get a call once the meeting starts and all you have to do is answer the call to get in.

This is a commonly used feature, but many people do not know its value. When you receive an email from someone with images or attachments, it is easy to save the attachments to your Drive account. Simply click on the Drive icon and hover on the attachment to save it. Once you save it, you can move it to any folder on the Drive while using Gmail.

It’s easy to share your files with anyone by creating a shareable drive link or adding people using an email. Moreover, you can limit their access to your files by choosing what they can view or edit. Additionally, you can prevent editors from changing access and adding new people and download, print, and copy for commenters and viewers. Simply click on “Advanced” and tick the options as you want.

You can scan your paper documents using Google Drive mobile. Open your Drive mobile app and tap “Scan.

Confluence helps you share files in different ways. You can share files with individual file lists or embed them into pages. Team members can preview files within the software before downloading them, and Confluence has a version history of all files for future reference.

Confluence helps team members create pages to discuss and progress decisions on ongoing projects. You can invite stakeholders to participate in important discussions, make comments, and contribute to decision-making.

One of the most useful features of Confluence is its documentation templates that make creating new documents easy and ensure that the pages created are interactive.

Message boards keep the conversation about a particular topic together on the same page. You won’t have to go digging through email or try to reassemble a conversation based on various fragmented replies.

Every project has space for sharing documents, files, and images. This space is accessible to stakeholders in the project, so they know exactly where to find what they need.

Campfire is Basecamp’s real-time group communication feature that helps ask your team members quick questions and receive equally quick answers without a separate communication app.

Check-ins help you regularly ask your team important questions and receive replies in one easy-to-digest thread. Basecamp can automatically ask your team any regular questions on a consistent schedule. You get to as frequently as you like.