19 Best Web-Based Project Management Software of 2024

Updated Jul 17, 2023.
Best Web-Based Project Management Software

Gone are the days when you had to hold daily agile meetings to keep track of your projects. Where project management was more of a burden than a privilege. With web-based project management software, you experience optimal functionality, effective communication, productivity, flexibility, among other great benefits.

That said, these project management software differ and no one software appeals to everyone. Each project management software has its unique selling point from exclusive collaboration tools to enterprise-grade features. Some are straightforward and best for individuals, while others aren't beginner-friendly and only suitable for complex portfolio projects.

To help you choose the best software for you, here's an in-depth review of 19 of the best web-based project management software.

Best Web-Based Project Management Software

1. Monday.com

Best Project Management Software for Project Visualization

Monday.com is the Best Project Management Software for Project Visualization

Monday.com is a secure web-based project management tool that features an intuitive interface and customization capabilities suitable for any business or project. However, what makes this management software stand out is its impeccable visualization tools that make planning, tracking, and work delivery seamless throughout the project.

Project Management Tools

Work Breakdown Structure (WBS)

Divide your project into smaller sets of tasks and activities to allow for productivity and accountability.

Project Visualization Tools

Use the customizable boards and multiple flexible project views such as kanban, timeline, and Gantt charts to enhance visualization of the project.


Minimize the risk of human error and save time on repetitive tasks using the code-free board automation tool.

40+ Integrations

Integrate multiple software within the project to streamline your work


Monday.com has a free individual plan suitable for up to 2 seats. The remaining plans, namely basic, standard, pro, and enterprise are all paid plans with the cheapest at $8 per seat per month. Note that with enterprise, there's no standard price, instead, you’ll have to contact them so they can create a custom billing for you.

Get started on your free 14-day trial today and enjoy unlimited users and boards.

2. ClickUp

Best Project Planning Software for Agile Workflows

ClickUp is the Best Project Planning Software for Agile Workflows 

Clickup is a web-based PPM tool that works incredibly for process and task management. You get to customize your workflow, manage your resources, add multiple dependencies for tasks, check workload, and manage your sprints in the project.

Project Management Tools


Utilize any of the 15 views offered within the software. From the calendar view, box view, line view, kanban boards, Gantt view, forms, activity views, among others.

Time Tracker

Manage your time and progress efficiently with the time stamp feature in the software

Task Dependencies

Set up goals and priorities for you and your teammates.

Custom Fields

Set up all your project management activities in one go.


ClickUp offers one of the cheapest project management software for small teams. They have both free and paid plans where you enjoy a free subscription of up to 100 MB of data under the free forever plan. After that, you can upgrade to any of the four paid plans payable annually or monthly.

Subscribe to any of ClickUp's paid plans and save up to 45% on yearly payments.

3. Wrike

Tailored to Professional Service Providers, Marketing Teams and Agencies

Wrike is Tailored to Professional Service Providers, Marketing Teams and Agencies

Wrike is an online project management and Gantt chart software that can function for just about any team. Its comprehensive business model is structured in a way that incorporates multiple teams from professionals, business organizations, marketers, enterprises, and pinnacles. This however means that the software isn't as beginner-friendly as it contains enterprise-grade features.

Project Management Tools

Project Planning Tools

Plan and visualize your project efficiently using the software's Gantt charts, calendars, and kanban boards.

Live Activity Stream

Keep up to date with the changes of the project as soon as they occur.

Progress Tracking Reports

Monitor the performance of the project using time trackers and other resource management tools.

Pre-built Project Templates

Make your work easier using pre-made project templates and drag and drop building blocks.

Custom User Groups

Ensure a safe and secure data exchange amongst your team members within the platform.

Smart Automation

Utilize over 400+ integrations with other software providers, resource management tools, and enterprise-grade security tools.


Read more Wrike pricing

Wrike has many pricing offers with different package tiers and product offerings. Their free version supports up to five users, with the professional pricing plan catering to over 5 up to 14 users at $9.80 per user payable monthly. The remaining packages increase as per the users and add-on features.

Sign up now for the free web-based project management software or start your free trial on any of the paid plans.

4. Smartsheet

Best for Viewing Project Details in a Spreadsheet-Style Format

Smartsheet is the Best for Viewing Project Details in a Spreadsheet Style Format

Right from its name, Smartsheet has a unique display format. Instead of the usual boards and views the web-based project management software offers a table view similar to an Excel spreadsheet or Google sheets, where one can manage and arrange project details amid dozens of moving pieces. That said, Smartsheet works best for accounting, audit, and analytical businesses as the format aligns with most worksheets.

Project Management Tools

Dashboards and Activity Logs

Manage your key project activities from one place.

Boards and Views

Boost visualization and enhance a smooth workflow using the kanban board and multiple views available in the software.

Document Management

Attach files alongside tasks, sort through project data, and filter information easily within the platform.

Time Management Tools

Set reminders for deadlines, use the activity log, and track your working hours to ensure efficient time management.

Team Portal

Communicate smoothly with other team members.

Work Automation

Use the drag and drop automation builder to create advanced workflows with conditional and critical paths.


Read more Smartsheet pricing

Unfortunately, Smartsheet has no free pricing option. However, you can opt for a 30 day free trial on any of the subscriptions with the cheapest price at $7 per user per month followed by the business option at $25 per user per month. The two other packages, enterprise, and Smartsheet advance have custom pricing.

Try Smartsheet for free and empower your people with flexible capabilities for work management.

5. Teamwork

Best for Functionality, Time Tracking, and Project Budgeting

Teamwork is the Best for Functionality, Time Tracking, and Project Budgeting

Teamwork makes the dream work and with Teamwork, they aim to offer an easy-to-use platform that helps with collaboration, accountability, and timely results. This web-based project management tool has two distinct modules: Teamwork Projects and Teamwork Desk.

With a sole focus on Teamwork Projects, the tool allows you to stay abreast of your projects using features such as Gantt charts, time tracking, comprehensive reporting, and task management.

Project Management Features

Gantt View

Schedule your project tasks and stay abreast of your milestones all while working on multiple projects.

Native Notebooks

Add notes and updates to the project to keep your team members in the loop.

Customizable Project Dashboard

Monitor the critical details of the project.

Task and Sub-task Management

Assign multiple assignments to manage people within the project.

Organizational Tools

Use the tags and filter features to prioritize and arrange tasks in order of preference.

Built-in Templates

Minimize your workload using pre-made task templates for accounting, reporting, and other dependencies.

Risk Register

Store and update your project risks all in one place.

Time Log

Track your work hours and staff hours to ensure effective resource management and reporting.


Read more Teamwork pricing

Teamwork offers four types of subscriptions, starting with a free option that's available to a maximum of five members and has a limit of two projects. The paid plans start from a low of $10 a month per user (starting from five users) to over $18 a month per user.

Get started now with the free forever plan or try any of Teamwork's paid plans for free for 30 days. No credit card required; cancel anytime.

6. Scoro

Appealing Project Management Software for Small to Medium Enterprises

Scoro is an Appealing Project Management Software for Small to Medium Enterprises

Highly rated at 4.5/5 across multiple review sites, Scoro is an award-winning, cloud-based project management software that provides incredible features all in one place. From real-time project updates, work scheduling, collaboration, advanced reporting, and customer relationship management, Scoro doesn't fall short of offering incredible project management solutions.

Project Management Tools

Task Manager

Schedule your tasks and manage the team's utilization under one platform.

Work Billing

Create, edit and send invoices on the work done. Add in payment reminders and automate recurring billing actions.

Real-Time KPI Board

Produce detailed real-time reports and reviews on the project's budget, sales, costs, and overall team performance on one dashboard.

Time Management Tools

Manage your time effectively using the calendar, built-in time tracker, and timesheets. Ensure accountability on the client's work as you monitor billable and non-billable hours.

Resource Management Tools

Allocate resources based on availability. Define and review individual capabilities, both current and future.

Gantt Chart View

Track project details, progress, performance, and task dependencies.

Routine Tasks

Get automated alerts on deadlines and speed up processes using preset templates and task bundles.


Read more Scoro pricing

Similar to Smartsheet, Scoro doesn't have a free plan either. Instead, they have four pricing packages, with their cheapest option at $26 per user per month. The following two plans; Work Hub and Sales Hub, each cost $37 for standard and $49 for pro. If you want to enjoy all their features, then you can subscribe to their ultimate plan, which requires custom billing.

To try the software, get started with their 14-day free trial, no credit card is required.

7. Celoxis

All-in-One Platform for Project Portfolio and Work Management

Celoxis is an All-in-One Platform for Project Portfolio and Work Management

Celoxis is among the best PPM tools that offer unparalleled simplicity, a responsive interface, and several great enterprise-class features that make it stand out. What's more, Celoxis offers both SaaS (software-as-a-service) and on-premises options where users can host their data themselves.

Project Management Tools

Advanced Auto Scheduling Modes

Create realistic project plans with unlimited task hierarchy, vacation and time zone scheduling constraints, and resource work calendars.

Gantt Charts

View and control over 10,000 tasks under one dashboard view.

Project Tracking

Collate project requests, performance, and work hours and adjust as per the performance indicators. Create custom fields and unique workflow systems that maximize business value.

Financial Management Tools

Realize real-time workload and receive real-time information on project income, budget spends, receivables, and profit from the project portfolio.

Reporting Analytics

Utilize the advanced reporting engine, shareable reports, time-phased data, drill-down charts, and resource load charts to view KPIs.

Out of the Box Integrations

Integrate the software and other business applications to make work easy and seamless.


Celoxis Pricing Plan

Celoxis has only two pricing options: SaaS and on-premise packages. SaaS (cloud solution) goes for $22.50 per user per month payable monthly, annually at a 10% discount, 2-yearly at 15% off, or 3- yearly with 20% off. On-premise goes for $450 per user billed once.

Join Celoxis 30-day free trial today and experience unmatched features at a fraction of the cost.

8. Forecast.app

Ideal Online Resource Management Tool for Professional Service Providers

Forecast.app is an Ideal Online Resource Management Tool for Professional Service Providers

Forecast.app functions like no other software, as it's powered with Artificial Intelligence (AI) to offer full project and resource management solutions worldwide. This web-based project management software aims to help companies around the globe improve their KPIs using real-time insights and automated features that'll streamline and optimize all aspects of the project.

Project Management Tools

Automated Resource Management and Scheduling

Allocate people and resources to their respective tasks and projects using automated task estimates.


Visualize your team members' tasks and capacities and assign tasks accordingly.

Searchable Database

Find, replace, and allocate the right team member to a task as per the reports.

Reporting and Tracking Tools

Use the timesheets, in-built tracker, and other reporting features to view and prevent customizable reports.

Turnkey Integrations

Connect the software with several other mainstream tools. Complement several accounting systems like Quickbooks and Xero.

Intelligent Automation

Predict project delivery dates, budgetary needs, and capacity needs to work more effectively.

Retainer-Type Dashboards

Track the project's going concerns and financials. Stay abreast with your teammate's workloads and delivery times.


Forecast.app Pricing Plan

Forecast.app doesn't have a free plan, but two pricing options; lite and pro. Lite goes for $29 per user, per month with a minimum of 10 users, while pro goes for $49 per user, per month with a minimum of 10 users as well. Additionally, if your organization wants additional features for maximum efficiency, you could contact sales for the Plus option that has custom billing.

Still unsure about the software? Book a demo or try the software for free for 14 days.

9. Kanbanize

Best Kanban Software for Agile Planning

Kanbanize is the Best Kanban Software for Agile Planning 

Kanbanize is a great alternative for ClickUp as an agile project management software except with Kanbanize, the software only has one view; the kanban method. This software utilizes kanban-style features and work automation to help organizations visualize, organize, and optimize workflows across the project.

Project Management Tools

Customizable Kanban Boards

Create kanban projects with unlimited columns, sub-columns, and horizontal swim lanes.

Timeline Workflow

Visualize their daily work – plan initiatives and projects, break them down into manageable tasks

Cross-Functional Dependencies

Create multiple workflows for cross-functional teams.

User Level Work-in-Progress Limits

Assign equal tasks among team members to avoid overworking and overloading.

User Privileges and Roles

Create member accounts, in excess of 100 members, and assign permissions to users to perform tasks.

Automated Business Policies

Create flexible alerts and automated notifications for all parties involved.

Premium Analytics

Optimize team members' efficiency and forecast future tasks using cumulative flow diagrams, cycle time Scatterplot, Monte Carlo simulations, and histograms.


Kanbanize Pricing Plan

Kanbanize has a flexible pricing scheme, payable depending on the number of users and business rules/ add-ons you would like. The pricing packages are subscription-based payable month by month or annually with a starting price of $149.00 per month.

Start on your 30-day free trial today and gain access to all Kanbanize features.

10. Workfront

Leading Project Management Software for Enterprise Work Management

Workfront is the Leading Project Management Software for Enterprise Work Management

Adobe Workfront is a leading software in collaborative work management and is best suited for enterprise-size organizations. From planning, execution, delivery, and integration, Workfront is at the forefront helping businesses tackle workload, balances resources, and manage tasks more seamlessly.

Project Management Tools

Document Management and Collaboration

Find, share, and manage documents within the project with other members.

Portfolio Management

Plan tasks and maximize results across multiple projects on your portfolio.

Workflow Automation

Ease your work with time tracking, real-time metrics abilities, and recurring tasks.

Real-time Dashboards

Report and track the real-time status of the ongoing projects to managers.

Digital Content Hub

Use the Adobe Workfront library to review, manage, and share content with the right people.

Work Approvals

Review all project processes and compare project data side by side for faster approvals.

Visualization Tools

Customize how you view work from agile, waterfall, or a mix of both.

Issue Tracking

View all risks and issues with the project and its dependencies, all under one platform.

Adobe Workfront Fusion

Integrate with over 150 business apps to meet your organizational needs.


Workfront has three subscription-based pricing plans: enterprise, business, and pro. All three options are paid without a free trial. Also note that there's no flat rate for either of the plans, instead you'd have to contact them to request pricing.

Get your custom billing for Adobe Workfront today and enjoy the wide array of features the software has to offer.

11. Hive

World's First Democratic Project Management Software, Best for Team Optimization

Hive is the World's First Democratic Project Management Software, Best for Team Optimization

Hive is the first of many online project management software that was created by users for users through forums and feedback. The SaaS was built to provide comprehensive teamwork, collaboration, and workplace productivity for organizations regardless of size or type.

Project Management Tools

Native Chat and Email

Collaborate on the tasks and task dependencies with your team members.

1000+ Integrations

Work alongside other business applications.

Flexible Project Views

Toggle amongst four different views: Gantt, Kanban, calendar, and table view.

Proofing and Annotation Tools

Work on complex approvals with document and video proofing.


Use project and action templates to speed up recurring tasks.

Action Cards

Track tasks and add collaborative notes to the project. Leave necessary steps and action plans for your meetings.

Resource Management

Assign tasks to the right member. Track time and resources spent by your workmates with timesheets.


Hive has three distinct plans: Hive Solo, Hive Teams, Hive Enterprise. Solo is free and best for individuals and small teams in need of project management and collaboration; Hive Teams can run multiple projects and offer additional features at $12 per user, per month, billed annually, or $16 per month monthly. Hive Enterprise offers custom project management features and additional support at a custom fee.

Access Hive Solo free of charge, or try either of the paid plans over 14 days.

12. Zoho Projects

Best for Small and Growing Businesses on a Budget

Zoho Projects is the Best for Small and Growing Businesses on a Budget

From as low as $5 per user per month, Zoho Projects is a very low-cost project management software that offers excellent value, profound configuration options, and an easy-to-use and navigate interface. While the software is no match for high-end web-based project management software like Workfront, at such an affordable cost, your business can still manage tasks and projects effectively.

Project Management Tools

Gantt Charts

Visualize your task dependencies, set up milestones, create critical paths and project plans for multiple projects.

Communication Tools

Use real-time chats and forum pages to connect with other team members.

Zoho Sprints

Work on your scrum board and arrange plans based on priorities.

Universal Add

Add tasks, users, issues, events, and documents in one go.


Aggregate your total work hours, billable hours, and percentage of tasks completed based on tasks in the project.

Advanced Reporting

Create project reports valuable for resource management.

Activity Feed

Collaborate on project tasks with other team members quickly.


Design automated task processes that speed up task progress and make repetitive work easier.

Issue Tracking

Keep track of bugs and issues in your project and fix them as soon as you can.

Client Invoicing Management

Record all your project expenses and invoice log times in one location; Zoho Books.


Zoho Projects has three subscription plans: free, premium, and enterprise. The free plan caters to up to three users, and you can only attach documents up to 10 MB. The premium package is $5 per user per month open up to 50 users, and you can attach 100 GB, while the enterprise pricing is $10 per user per month with no upper limit, and you can attach 120 GB of data.

Start your 10-day free trial today on the most popular choice: premium. Pay yearly and save up to 20%.

13. Clarizen

Savvy Work Management Solution for Mid to Enterprise Size Businesses

Clarizen is a Savvy Work Management Solution for Mid to Enterprise Size Businesses

Clarizen is an excellent web-based project management tool that allows for day-to-day project planning, resource allocation, budgeting, collaboration, and work management in one platform. The software offers two modules: Clarizen Go best suited for small and agile teams and Clarizen One tailored to enterprises.

Project Management Tools

Workflow Automation

Streamline workflows and offload repetitive administrative tasks using automated work structures.

Capacity Planning

Gain 360° degree visibility on tasks, resources, users, available capacity, and schedules for easier planning.

Financial Management Tools

Avoid financial surprises and keep your financial records in check with real-time updated project financials.

Intuitive User Interface

Set up your account quickly and navigate the software with ease.

Milestone Tracking

Stay ahead of your tasks and their deadlines.

Dynamic Reports and Analytics

Create project reports with ease and track progress through workflow tracking systems.

In Context Collaboration

Align communication pathways, develop strategies, and share resources with other team members.


Clarizen offers two pricing plans: premium edition and unlimited edition. Both plans are payable, but there's no clear price for either, instead, you'll have to request pricing. Depending on your business needs, you can opt for premium that offers an unlimited number of projects, portfolios, and programs but limited management features or unlimited that offers equally unlimited features.

Request for the Clarizen free trial today and experience how Clarizen can accelerate team performance and maximize project outcomes.

14. MeisterTask

Secure Agile Management Tool for Team Functionality and Collaboration

MeisterTask is a Secure Agile Management Tool for Team Functionality and Collaboration

MeisterTask is a cloud-based project management software leading in task management, productivity, and functionality. The software uses multiple kanban style features to organize tasks, visualize reports, track performance and progress, and ensure seamless integration with many apps crucial for project success.

Project Management Tools


Use the mind mapping tool to gather ideas and visualize them beautifully using easy-to-understand diagrams.


Create relevant and shareable notes with the online documentation tool.

Dialog Box

Organize and prioritize tasks amongst team members. Add predefined elements and templates with the custom field tab attached to the dialog box.

Customizable Dashboards

View notifications, projects, and upcoming tasks at one glance.

Agenda Management

Make personalized plans for each project and include as many or little users as you'd like.

Kanban Project Boards

Visualize progress on each project and stay abreast of your milestones and deadlines.

Third-party Application Integrations

Work in tandem with other business applications


MeisterTask Pricing Plan

Meistertask offers four pricing plans: Basic for simple and fun task management, Pro for work automation, Business for group sharing, and enterprise with custom features tailored to your business needs. Basic is a free web-based project management software, while the remaining three plans are all payable annually per user.

Start now with the MeisterTask basic plan and upgrade later to a plan of your choice. Better yet, get the MeisterBundle at 30% off.

15. Workzone

Robust Cloud Project Management Software for Small, Medium, and Large Organizations

Workzone is a Robust Cloud Project Management Software for Small, Medium, and Large Organizations

Workzone is a unique project management software that tries to strike a balance between the simplicity of entry-level tools with the sophistication of enterprise-grade software. The software features powerful views, tracking abilities, and automation to keep the project on track and the users abreast of project details.

Project Management Tools

Project dashboard

Let users view project details such as notes, status, due dates, and action plans.

Gantt Charts

Provide a graphical representation of the project's schedules, task dependencies, tasks, and events.

Approvals Workflow

Address any pending approvals as soon as possible to avoid delays.

Custom Branding

Display your company logos on the dashboard.

Image Markup

Add markup comments directly onto an image or PDF document.

Task Dependencies

Discover the relationship between preceding and succeeding tasks.

File Versioning

Track changes made to a document or files and stay aware of the current version.


Workzone Pricing Plan

Workzone has three pricing packages for users: team, professional, and enterprise. Team caters to five users or more at $24 per user per month, professional goes for $34 per user per month, while enterprise goes for $43 per user per month. Every plan includes unlimited training and support.

Experience Workzone in action today by signing up for the project management software.

16. Nifty

Powerful Web-Based Project Management Software for Workflow Management

Nifty is the Powerful Web Based Project Management Software for Workflow Management

Nifty is a favorite for many, and with good reason. The software provides an all-in-one solution for task management, portfolio management, team collaboration, and productivity suitable for all-size businesses. What's more, you no longer have to juggle different tools to make it work because the software allows for GitHub integration for cross-departmental collaboration.

Project Management Tools

Knowledge Hub

Discuss project details amongst team members to reach a meaningful decision.

Task and Sub-task Management

Create actionable plans by dividing tasks further. Manage tasks with to-do lists and progress indicators.

Milestone Management

Track your project milestones to ensure deadlines are met and milestones are achieved.

Drag and Drop Interface

File, upload, and share files across projects in the software.


Get a bird's eye view of your project's strategic initiatives, phases, and sprints. Consolidate all your project views into one glance.

Time Tracking

Oversee your member's workload through time logs and resource management.


Nifty has five pricing levels starting with the free plan open to unlimited users, two active projects, and 100 MB storage space. The remaining four paid plans are starting at $39 per month, pro at $79 per month, business at $124 per month, and enterprise at $399 per month, all billed annually. Note that annual payments receive two months free.

Sign up for the forever free plan or start your free 14 day trial for any of the paid plans.

17. Basecamp

Simple-to-Use Software for Project and Staff Management

Basecamp is a Simple to Use Software for Project and Staff Management

Basecamp is a simple online project management software with a focus on collaboration and team organization. With Basecamp, remote work is more efficient even with fewer meetings thanks to modern features such as shared schedules, real-time group chats, automatic check-in questions, among other features.

Project Management Tools


Stimulate creative thinking and share ideas with other team members.

Due-range To-do Lists

Add notes, comments, and files to any task in the project. Organize, reorder, and prioritize the tasks in due range.

Hey! Menu

Catch up on your notifications and project feeds every time you check-in.


Follow up on chats within the project, either private or public chats.


Send direct messages quickly across the platform and include file attachments and code samples.

Schedule Manager

Look out for upcoming deadlines and integrate with your calendar to automate meeting and event setups.

Message Board

Pitch ideas to other members. Send and receive project feedback and updates. Set due dates and assignments for the project.

Collaboration Tools

Connect and communicate via phone, email, or chat support available from the app.

Customizable Templates

Cut down on your workload using custom forms and templates.

Document Management

File, store, and share documents on the platform with ease.

Multiple third-party application integrations

Work with your favorite business application.


Basecamp Pricing Plan

Basecamp has a single pricing package: Basecamp Business that goes for a flat rate of $99 per month. The package offers unlimited projects, unlimited users, no per-user fees, and access to all their features. If you'd like something less expensive, then you can go for Basecamp Personal, which isn't as common as a business since it's only viable to 20 users taking on a maximum of three projects.

Start your free 30-day trial today and get a 15% discount on your first annual payment.

18. Asana

Best for Collaboration and Efficient Communication

Asana is the Best for Collaboration and Efficient Communication

Asana is one of the best web-based project management tools in the market, loved by over 100,000 organizations worldwide. The task and project management software aids to manage daily tasks and orchestra initiatives in the project from a single platform.

Project Management Tools

Sprint Planning

Determine the product backlog you ought to work on during a sprint period.

Backlog Management

Forecast time, resources, and work needed for agile meetings. Set due dates and priority settings against project tasks.

Built-in Templates

Plan and manage your project operations without the hassle of starting fresh.

Timeline Functionality

Manage your deadlines and track your team's work over time.

Collaboration Tools

Collaborate with other team members using real-time updates and automated notifications.

Visualization Tools

Visualize your workflow with calendar, kanban boards, and Gantt charts.

Audit Trail

Backtrack the project's information dating back from the start through to the end.

Bug Tracking

Track and resolve bugs as soon as they arise.

Milestone Tracking

Stay ahead of your plans by keeping your significant tasks and events in check.


Read more Asana pricing

Asana has four pricing plans: Basic, premium, business, and enterprise. Basic is free forever, while premium goes for $10.99 and business goes for $24.99. Asana enterprise is a rare choice as it's a customizable plan where you get to configure member settings, data control, support, among other features.

Get started with Asana today and gain the power, control, and customization you need to manage your projects.

19. Trello

Ideal for Individuals and Small Teams that Manage Very Few Projects

Trello is an Ideal for Individuals and Small Teams that Manage Very Few Projects

Trello is appealing, user-friendly, and functional. It's a simple to use, flexible, and intuitive online project management software that works incredibly for freelancers, individuals, and small teams. With millions of users, Trello's primary task management tool is adjustable kanban boards that allow you to visualize your workflow, track tasks and activities, and make changes to the work whilst in progress.

Project Management Tools


Arrange your tasks with tags, categories, and labels.

Checklists Management

Check off your tasks as soon as you complete them.

Open API

Create additional plug-ins and extensions for the software.


Update statuses and express yourself on the kanban boards.

Customizable Boards

Use action cards as the building blocks for kanban boards to enhance visualization.


Boost functionality of the software using integrations and features.


Trello Pricing Plan

Trello has a free web-based project management software with basic features suitable for individuals and small teams. However, for additional support, there are three paid plans: standard, premium, and enterprise. Standard and premium cost $5 and $10 respectively, payable per user annually, while enterprise is calculated based on an estimated number of users.

Try Trello premium 14-day free trial and enjoy all the standard features plus more.

Key Features of Web-Based Project Management Software

All web-based project management software features are functional as they help increase efficiency, boost operations, or improve communication. However, there are crucial features you mustn't miss in your software. Keep reading to learn about these essential features.

1. Project Planning and Scheduling

As a prerequisite of project and task management, project planning is key to project management success. With project planning, you can divide tasks into a series of subtasks, distribute duties among team members, set deadlines, and monitor progress all in one go. Planning helps bring clarity to the project and ensures a smooth workflow.

On the other hand, scheduling complements planning in that with effective scheduling, you can implement mechanisms that also increase project management efficiency. Not to mention, project managers can utilize project scheduling to monitor the progress of current projects and build a plan for future projects.

2. Visualization

A vital element in project management is visualization; you should be able to view all the moving pieces within the project without scanning through multiple tools. The web-based project management software should provide a centralized platform to view, compare, monitor, and share project details, notes, and tasks.

Each software will include different visualization tools from various views like calendars, lists, graphs, and charts to boards like kanban boards. Additionally, the software should have a project dashboard with KPI (Key Performance Indicators) to allow for real-time tracking of project performance.

Other visualization tools to look out for include diagrams, mind maps, critical paths, timelines, and work breakdown structures.

3. Collaboration and Integration

For teamwork to succeed, team members/ users have to communicate effectively. This could mean using a virtual workspace via the software, communication portals, message boards, notification centers, team calendars, among others.

As you've read from the review above, all the tools allow for third-party integration with additional business applications; for example, email integration. However, integration isn't just for streamlining communication, but it also helps to collaborate on other things such as document and file sharing.

4. Resource Management

Resource management, also known as capacity planning or expense management, helps you to make wise and informed decisions about the project. We all know resources are the building blocks for projects and include the time spent on tasks, financial capabilities, and users/ team members.

Online project management software should have in-built resource management tools to ensure optimum productivity from users and optimal usage of resources. Examples of these resource management tools include time tracking, reporting, analytics, project budgeting, and timesheets.

5. Issue, Bug, and Risk Management

Working with the software comes with its risks. That's why it's prudent to have issue-tracking mechanisms in place to capture and resolve issues and bugs as they arise. As for risk management, you will encounter risks in the project either generic, parent, or consequential and the best way to handle them is to have a central location where you can identify, quantity, and mitigate these risks.

6. Automation

Ideally, project management tools use machines and technology to fast-track project management and enhance efficiency. However, there are additional work automation tools that could play a key role in task management. For example:

  • Built-in templates and action cards
  • Workflow approvals
  • Reminders and notifications
  • Report creation
  • Time tracking
  • Setting of deadlines

These automation systems help to save time you'd otherwise spend on mundane tasks, reduce human errors, and speed up task delivery.

Which Web-Based Project Management Tool Should I Try?

Well, the answer isn't straightforward as there are factors to consider such as the scope of the project, users, size of the company, and business needs/goals. Each web-based project management software has its unique selling point (USP) from collaboration, flexibility, transparency, productivity, or efficiency, and to ascertain your choice you have to revisit your project needs.

To summarize, here's a rundown of the software applications above to help you make a decision.

  • For individuals or small businesses, Monday.com, Asana, Zoho, and Trello are excellent picks as they're beginner-friendly, have a free plan, and contain basic features.
  • For medium to large organizations, Wrike, Workfront, and Clarizen are your pick as they have enterprise-grade features and allow for unlimited users.
  • For low-cost project management software, Zoho, Teamwork, and Smartsheet are great choices.
  • For agile methodologies like scrum and sprint management, ClickUp, MeisterTask, and Kanbanize are excellent picks.
  • For a balance between basic and premium, yet feature-rich software, go for Nifty or Scoro.

Try software that offers features vital to your project, resonates with your goals, and fits into your budget. Compare the different tools until you find the right pick for you.

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Anastasia Belyh

Editor at FounderJar

Anastasia has been a professional blogger and researcher since 2014. She loves to perform in-depth software reviews to help software buyers make informed decisions when choosing project management software, CRM tools, website builders, and everything around growing a startup business.

Anastasia worked in management consulting and tech startups, so she has lots of experience in helping professionals choosing the right business software.