19 Best Web-Based Project Management Software of 2023
Gone are the days when you had to hold daily agile meetings to keep track of your projects. Where project management was more of a burden than a privilege. With web-based project management software, you experience optimal functionality, effective communication, productivity, flexibility, among other great benefits.
That said, these project management software differ and no one software appeals to everyone. Each project management software has its unique selling point from exclusive collaboration tools to enterprise-grade features. Some are straightforward and best for individuals, while others aren't beginner-friendly and only suitable for complex portfolio projects.
To help you choose the best software for you, here's an in-depth review of 19 of the best web-based project management software.
Best Web-Based Project Management Software
1. Monday.com
Best Project Management Software for Project Visualization
Monday.com is a secure web-based project management tool that features an intuitive interface and customization capabilities suitable for any business or project. However, what makes this management software stand out is its impeccable visualization tools that make planning, tracking, and work delivery seamless throughout the project.
Project Management Tools
Work Breakdown Structure (WBS)
Divide your project into smaller sets of tasks and activities to allow for productivity and accountability.
Project Visualization Tools
Use the customizable boards and multiple flexible project views such as kanban, timeline, and Gantt charts to enhance visualization of the project.
Automation
Minimize the risk of human error and save time on repetitive tasks using the code-free board automation tool.
40+ Integrations
Integrate multiple software within the project to streamline your work
Pricing
- 3 Work Boards
- 2 Team Members
- Unlimited Docs
- 500 MB Storage
- 200+ Project Templates
- Unlimited Boards
- Unlimited Team Members
- Unlimited Viewers
- 5 GB Storage
- 1-Week Activity Log
- Calendar, Timeline, Map Views
- 250 Actions for Automations
- 250 Actions for Integrations
- 20 GB Storage
- 6-Month Activity Log
- Unlimited Guest Access
- 25000 Actions for Automations
- 25000 Actions for Integrations
- 100 GB Storage
- 1-Year Activity Log
- Dedicated Customer Agent
- 250000 Automations
- 250000 Actions for Integrations
- Enterprise Analytics
Read more Monday pricing or Monday review
Monday.com has a free individual plan suitable for up to 2 seats. The remaining plans, namely basic, standard, pro, and enterprise are all paid plans with the cheapest at $8 per seat per month. Note that with enterprise, there's no standard price, instead, you’ll have to contact them so they can create a custom billing for you.
Get started on your free 14-day trial today and enjoy unlimited users and boards.
2. ClickUp
Best Project Planning Software for Agile Workflows
Clickup is a web-based PPM tool that works incredibly for process and task management. You get to customize your workflow, manage your resources, add multiple dependencies for tasks, check workload, and manage your sprints in the project.
Project Management Tools
Views
Utilize any of the 15 views offered within the software. From the calendar view, box view, line view, kanban boards, Gantt view, forms, activity views, among others.
Time Tracker
Manage your time and progress efficiently with the time stamp feature in the software
Task Dependencies
Set up goals and priorities for you and your teammates.
Custom Fields
Set up all your project management activities in one go.
Pricing
- 24/7 Support
- 100 Automations/Month
- Built-in Time Tracking
- Kanban & Calendar View
- 100 MB Storage
- Live Chat Support
- 1000 Automations/Month
- Guest Access Control
- Unlimited Map & Gantt Views
- Unlimited Storage
- Unlimited Dashboards
- 10000 Advanced Automations/Month
- Unlimited Teams
- Timesheets Integration
- Unlimited Timeline Uses
- Priority Customer Service
- 25000 Pro Automations/Mo
- Unlimited Subtasks in Multiple Lists
- API calls: 1000/Minute
- Custom Capacity for Workload
Read more ClickUp pricing or ClickUp review
ClickUp offers one of the cheapest project management software for small teams. They have both free and paid plans where you enjoy a free subscription of up to 100 MB of data under the free forever plan. After that, you can upgrade to any of the four paid plans payable annually or monthly.
Subscribe to any of ClickUp's paid plans and save up to 45% on yearly payments.
3. Wrike
Tailored to Professional Service Providers, Marketing Teams and Agencies
Wrike is an online project management and Gantt chart software that can function for just about any team. Its comprehensive business model is structured in a way that incorporates multiple teams from professionals, business organizations, marketers, enterprises, and pinnacles. This however means that the software isn't as beginner-friendly as it contains enterprise-grade features.
Project Management Tools
Project Planning Tools
Plan and visualize your project efficiently using the software's Gantt charts, calendars, and kanban boards.
Live Activity Stream
Keep up to date with the changes of the project as soon as they occur.
Progress Tracking Reports
Monitor the performance of the project using time trackers and other resource management tools.
Pre-built Project Templates
Make your work easier using pre-made project templates and drag and drop building blocks.
Custom User Groups
Ensure a safe and secure data exchange amongst your team members within the platform.
Smart Automation
Utilize over 400+ integrations with other software providers, resource management tools, and enterprise-grade security tools.
Pricing
- Unlimited Users
- AI-Powered Processes
- Custom Work Views
- Different Project Templates
- Available in 8 Languages
- 2-25 Users*
- 2 GB Storage/User
- Custom Fields & Workflows
- Project Dashboards
- Calendar and Gantt Chart Views
- 5-200 Users*
- 5 GB Storage/User
- 200 Automations/User
- Enhanced Collaboration
- Resource Management Features
Read more Wrike pricing
Wrike has many pricing offers with different package tiers and product offerings. Their free version supports up to five users, with the professional pricing plan catering to over 5 up to 14 users at $9.80 per user payable monthly. The remaining packages increase as per the users and add-on features.
Sign up now for the free web-based project management software or start your free trial on any of the paid plans.
4. Smartsheet
Best for Viewing Project Details in a Spreadsheet-Style Format
Right from its name, Smartsheet has a unique display format. Instead of the usual boards and views the web-based project management software offers a table view similar to an Excel spreadsheet or Google sheets, where one can manage and arrange project details amid dozens of moving pieces. That said, Smartsheet works best for accounting, audit, and analytical businesses as the format aligns with most worksheets.
Project Management Tools
Dashboards and Activity Logs
Manage your key project activities from one place.
Boards and Views
Boost visualization and enhance a smooth workflow using the kanban board and multiple views available in the software.
Document Management
Attach files alongside tasks, sort through project data, and filter information easily within the platform.
Time Management Tools
Set reminders for deadlines, use the activity log, and track your working hours to ensure efficient time management.
Team Portal
Communicate smoothly with other team members.
Work Automation
Use the drag and drop automation builder to create advanced workflows with conditional and critical paths.
Pricing
- 1 User + 2 Editors
- 2 Project Sheets
- 500 MB File Storage
- Several Project Views
- 100 Automations per Month
- 10 Users + 10 Paid Editors
- Unlimited Project Sheets
- 20 GB File Storage
- Unlimited Reports
- 250 Automations per Month
- Unlimited Users & Free Editors
- Activity Log
- Proofing Support
- Easy-to-Use Document Builder
- Unlimited Automations
Read more Smartsheet pricing
Unfortunately, Smartsheet has no free pricing option. However, you can opt for a 30 day free trial on any of the subscriptions with the cheapest price at $7 per user per month followed by the business option at $25 per user per month. The two other packages, enterprise, and Smartsheet advance have custom pricing.
Try Smartsheet for free and empower your people with flexible capabilities for work management.
5. Teamwork
Best for Functionality, Time Tracking, and Project Budgeting
Teamwork makes the dream work and with Teamwork, they aim to offer an easy-to-use platform that helps with collaboration, accountability, and timely results. This web-based project management tool has two distinct modules: Teamwork Projects and Teamwork Desk.
With a sole focus on Teamwork Projects, the tool allows you to stay abreast of your projects using features such as Gantt charts, time tracking, comprehensive reporting, and task management.
Project Management Features
Gantt View
Schedule your project tasks and stay abreast of your milestones all while working on multiple projects.
Native Notebooks
Add notes and updates to the project to keep your team members in the loop.
Customizable Project Dashboard
Monitor the critical details of the project.
Task and Sub-task Management
Assign multiple assignments to manage people within the project.
Organizational Tools
Use the tags and filter features to prioritize and arrange tasks in order of preference.
Built-in Templates
Minimize your workload using pre-made task templates for accounting, reporting, and other dependencies.
Risk Register
Store and update your project risks all in one place.
Time Log
Track your work hours and staff hours to ensure effective resource management and reporting.
Pricing
- 5 Users
- Different Project Views
- 2 Project Templates
- Time Tracking & Dashboards
- 2 Projects & 100 MB Storage
- Customer Support
- Gantt Filtering
- 10 Project Templates
- 500 Automations/Month
- 100 Projects & 50 GB Storage
- Unlimited Client Access
- 3 Custom Fields
- 20 Project Templates
- 1000 Automations/Month
- 300 Projects & 100 GB Storage
- Project Budgeting
- Unlimited Custom Fields
- 50 Project Templates
- 2000 Automations/Month
- Workdown Capacity
Read more Teamwork pricing
Teamwork offers four types of subscriptions, starting with a free option that's available to a maximum of five members and has a limit of two projects. The paid plans start from a low of $10 a month per user (starting from five users) to over $18 a month per user.
Get started now with the free forever plan or try any of Teamwork's paid plans for free for 30 days. No credit card required; cancel anytime.
6. Scoro
Appealing Project Management Software for Small to Medium Enterprises
Highly rated at 4.5/5 across multiple review sites, Scoro is an award-winning, cloud-based project management software that provides incredible features all in one place. From real-time project updates, work scheduling, collaboration, advanced reporting, and customer relationship management, Scoro doesn't fall short of offering incredible project management solutions.
Project Management Tools
Task Manager
Schedule your tasks and manage the team's utilization under one platform.
Work Billing
Create, edit and send invoices on the work done. Add in payment reminders and automate recurring billing actions.
Real-Time KPI Board
Produce detailed real-time reports and reviews on the project's budget, sales, costs, and overall team performance on one dashboard.
Time Management Tools
Manage your time effectively using the calendar, built-in time tracker, and timesheets. Ensure accountability on the client's work as you monitor billable and non-billable hours.
Resource Management Tools
Allocate resources based on availability. Define and review individual capabilities, both current and future.
Gantt Chart View
Track project details, progress, performance, and task dependencies.
Routine Tasks
Get automated alerts on deadlines and speed up processes using preset templates and task bundles.
Pricing
- Kanban-Like Boards
- Task Lists
- 1 GB Storage
- Customizable Dashboards
- Gantt Charts
- Project Templates
- 3 GB Storage
- Phases & Milestones
- 20 Custom Fields
- Timesheet View
- 5 GB Storage
- Task Management
Read more Scoro pricing
Similar to Smartsheet, Scoro doesn't have a free plan either. Instead, they have four pricing packages, with their cheapest option at $26 per user per month. The following two plans; Work Hub and Sales Hub, each cost $37 for standard and $49 for pro. If you want to enjoy all their features, then you can subscribe to their ultimate plan, which requires custom billing.
To try the software, get started with their 14-day free trial, no credit card is required.
7. Celoxis
All-in-One Platform for Project Portfolio and Work Management
Celoxis is among the best PPM tools that offer unparalleled simplicity, a responsive interface, and several great enterprise-class features that make it stand out. What's more, Celoxis offers both SaaS (software-as-a-service) and on-premises options where users can host their data themselves.
Project Management Tools
Advanced Auto Scheduling Modes
Create realistic project plans with unlimited task hierarchy, vacation and time zone scheduling constraints, and resource work calendars.
Gantt Charts
View and control over 10,000 tasks under one dashboard view.
Project Tracking
Collate project requests, performance, and work hours and adjust as per the performance indicators. Create custom fields and unique workflow systems that maximize business value.
Financial Management Tools
Realize real-time workload and receive real-time information on project income, budget spends, receivables, and profit from the project portfolio.
Reporting Analytics
Utilize the advanced reporting engine, shareable reports, time-phased data, drill-down charts, and resource load charts to view KPIs.
Out of the Box Integrations
Integrate the software and other business applications to make work easy and seamless.
Pricing
Celoxis has only two pricing options: SaaS and on-premise packages. SaaS (cloud solution) goes for $22.50 per user per month payable monthly, annually at a 10% discount, 2-yearly at 15% off, or 3- yearly with 20% off. On-premise goes for $450 per user billed once.
Join Celoxis 30-day free trial today and experience unmatched features at a fraction of the cost.
8. Forecast.app
Ideal Online Resource Management Tool for Professional Service Providers
Forecast.app functions like no other software, as it's powered with Artificial Intelligence (AI) to offer full project and resource management solutions worldwide. This web-based project management software aims to help companies around the globe improve their KPIs using real-time insights and automated features that'll streamline and optimize all aspects of the project.
Project Management Tools
Automated Resource Management and Scheduling
Allocate people and resources to their respective tasks and projects using automated task estimates.
Heatmap
Visualize your team members' tasks and capacities and assign tasks accordingly.
Searchable Database
Find, replace, and allocate the right team member to a task as per the reports.
Reporting and Tracking Tools
Use the timesheets, in-built tracker, and other reporting features to view and prevent customizable reports.
Turnkey Integrations
Connect the software with several other mainstream tools. Complement several accounting systems like Quickbooks and Xero.
Intelligent Automation
Predict project delivery dates, budgetary needs, and capacity needs to work more effectively.
Retainer-Type Dashboards
Track the project's going concerns and financials. Stay abreast with your teammate's workloads and delivery times.
Pricing
Forecast.app doesn't have a free plan, but two pricing options; lite and pro. Lite goes for $29 per user, per month with a minimum of 10 users, while pro goes for $49 per user, per month with a minimum of 10 users as well. Additionally, if your organization wants additional features for maximum efficiency, you could contact sales for the Plus option that has custom billing.
Still unsure about the software? Book a demo or try the software for free for 14 days.
9. Kanbanize
Best Kanban Software for Agile Planning
Kanbanize is a great alternative for ClickUp as an agile project management software except with Kanbanize, the software only has one view; the kanban method. This software utilizes kanban-style features and work automation to help organizations visualize, organize, and optimize workflows across the project.
Project Management Tools
Customizable Kanban Boards
Create kanban projects with unlimited columns, sub-columns, and horizontal swim lanes.
Timeline Workflow
Visualize their daily work – plan initiatives and projects, break them down into manageable tasks
Cross-Functional Dependencies
Create multiple workflows for cross-functional teams.
User Level Work-in-Progress Limits
Assign equal tasks among team members to avoid overworking and overloading.
User Privileges and Roles
Create member accounts, in excess of 100 members, and assign permissions to users to perform tasks.
Automated Business Policies
Create flexible alerts and automated notifications for all parties involved.
Premium Analytics
Optimize team members' efficiency and forecast future tasks using cumulative flow diagrams, cycle time Scatterplot, Monte Carlo simulations, and histograms.
Pricing
Kanbanize has a flexible pricing scheme, payable depending on the number of users and business rules/ add-ons you would like. The pricing packages are subscription-based payable month by month or annually with a starting price of $149.00 per month.
Start on your 30-day free trial today and gain access to all Kanbanize features.
10. Workfront
Leading Project Management Software for Enterprise Work Management
Adobe Workfront is a leading software in collaborative work management and is best suited for enterprise-size organizations. From planning, execution, delivery, and integration, Workfront is at the forefront helping businesses tackle workload, balances resources, and manage tasks more seamlessly.
Project Management Tools
Document Management and Collaboration
Find, share, and manage documents within the project with other members.
Portfolio Management
Plan tasks and maximize results across multiple projects on your portfolio.
Workflow Automation
Ease your work with time tracking, real-time metrics abilities, and recurring tasks.
Real-time Dashboards
Report and track the real-time status of the ongoing projects to managers.
Digital Content Hub
Use the Adobe Workfront library to review, manage, and share content with the right people.
Work Approvals
Review all project processes and compare project data side by side for faster approvals.
Visualization Tools
Customize how you view work from agile, waterfall, or a mix of both.
Issue Tracking
View all risks and issues with the project and its dependencies, all under one platform.
Adobe Workfront Fusion
Integrate with over 150 business apps to meet your organizational needs.
Pricing
Workfront has three subscription-based pricing plans: enterprise, business, and pro. All three options are paid without a free trial. Also note that there's no flat rate for either of the plans, instead you'd have to contact them to request pricing.
Get your custom billing for Adobe Workfront today and enjoy the wide array of features the software has to offer.
11. Hive
World's First Democratic Project Management Software, Best for Team Optimization
Hive is the first of many online project management software that was created by users for users through forums and feedback. The SaaS was built to provide comprehensive teamwork, collaboration, and workplace productivity for organizations regardless of size or type.
Project Management Tools
Native Chat and Email
Collaborate on the tasks and task dependencies with your team members.
1000+ Integrations
Work alongside other business applications.
Flexible Project Views
Toggle amongst four different views: Gantt, Kanban, calendar, and table view.
Proofing and Annotation Tools
Work on complex approvals with document and video proofing.
Automation
Use project and action templates to speed up recurring tasks.
Action Cards
Track tasks and add collaborative notes to the project. Leave necessary steps and action plans for your meetings.
Resource Management
Assign tasks to the right member. Track time and resources spent by your workmates with timesheets.
Pricing
- Unlimited Tasks
- 10 Team Members
- 500 MB Storage
- 400 Gantt, Kanban, Calendar Views
- Unlimited Projects
- Unlimited Team Members
- Unlimited Storage
- Unlimited Views
- Access to API
- Dedicated Customer Agent
- Custom Analytics Dashboards
- Advanced Permission Controls
Hive has three distinct plans: Hive Solo, Hive Teams, Hive Enterprise. Solo is free and best for individuals and small teams in need of project management and collaboration; Hive Teams can run multiple projects and offer additional features at $12 per user, per month, billed annually, or $16 per month monthly. Hive Enterprise offers custom project management features and additional support at a custom fee.
Access Hive Solo free of charge, or try either of the paid plans over 14 days.
12. Zoho Projects
Best for Small and Growing Businesses on a Budget
From as low as $5 per user per month, Zoho Projects is a very low-cost project management software that offers excellent value, profound configuration options, and an easy-to-use and navigate interface. While the software is no match for high-end web-based project management software like Workfront, at such an affordable cost, your business can still manage tasks and projects effectively.
Project Management Tools
Gantt Charts
Visualize your task dependencies, set up milestones, create critical paths and project plans for multiple projects.
Communication Tools
Use real-time chats and forum pages to connect with other team members.
Zoho Sprints
Work on your scrum board and arrange plans based on priorities.
Universal Add
Add tasks, users, issues, events, and documents in one go.
Roll-up
Aggregate your total work hours, billable hours, and percentage of tasks completed based on tasks in the project.
Advanced Reporting
Create project reports valuable for resource management.
Activity Feed
Collaborate on project tasks with other team members quickly.
Blueprint
Design automated task processes that speed up task progress and make repetitive work easier.
Issue Tracking
Keep track of bugs and issues in your project and fix them as soon as you can.
Client Invoicing Management
Record all your project expenses and invoice log times in one location; Zoho Books.
Pricing
- Unlimited Projects
- Custom Views
- 100 GB Storage
- 20 Project Templates
- Worlflow Rules
- Custom Fields & Roles
- 10 Guests
- 30 Project Templates
Zoho Projects has three subscription plans: free, premium, and enterprise. The free plan caters to up to three users, and you can only attach documents up to 10 MB. The premium package is $5 per user per month open up to 50 users, and you can attach 100 GB, while the enterprise pricing is $10 per user per month with no upper limit, and you can attach 120 GB of data.
Start your 10-day free trial today on the most popular choice: premium. Pay yearly and save up to 20%.
13. Clarizen
Savvy Work Management Solution for Mid to Enterprise Size Businesses
Clarizen is an excellent web-based project management tool that allows for day-to-day project planning, resource allocation, budgeting, collaboration, and work management in one platform. The software offers two modules: Clarizen Go best suited for small and agile teams and Clarizen One tailored to enterprises.
Project Management Tools
Workflow Automation
Streamline workflows and offload repetitive administrative tasks using automated work structures.
Capacity Planning
Gain 360° degree visibility on tasks, resources, users, available capacity, and schedules for easier planning.
Financial Management Tools
Avoid financial surprises and keep your financial records in check with real-time updated project financials.
Intuitive User Interface
Set up your account quickly and navigate the software with ease.
Milestone Tracking
Stay ahead of your tasks and their deadlines.
Dynamic Reports and Analytics
Create project reports with ease and track progress through workflow tracking systems.
In Context Collaboration
Align communication pathways, develop strategies, and share resources with other team members.
Price
Clarizen offers two pricing plans: premium edition and unlimited edition. Both plans are payable, but there's no clear price for either, instead, you'll have to request pricing. Depending on your business needs, you can opt for premium that offers an unlimited number of projects, portfolios, and programs but limited management features or unlimited that offers equally unlimited features.
Request for the Clarizen free trial today and experience how Clarizen can accelerate team performance and maximize project outcomes.
14. MeisterTask
Secure Agile Management Tool for Team Functionality and Collaboration
MeisterTask is a cloud-based project management software leading in task management, productivity, and functionality. The software uses multiple kanban style features to organize tasks, visualize reports, track performance and progress, and ensure seamless integration with many apps crucial for project success.
Project Management Tools
MindMeister
Use the mind mapping tool to gather ideas and visualize them beautifully using easy-to-understand diagrams.
MeisterNote
Create relevant and shareable notes with the online documentation tool.
Dialog Box
Organize and prioritize tasks amongst team members. Add predefined elements and templates with the custom field tab attached to the dialog box.
Customizable Dashboards
View notifications, projects, and upcoming tasks at one glance.
Agenda Management
Make personalized plans for each project and include as many or little users as you'd like.
Kanban Project Boards
Visualize progress on each project and stay abreast of your milestones and deadlines.
Third-party Application Integrations
Work in tandem with other business applications
Pricing
Meistertask offers four pricing plans: Basic for simple and fun task management, Pro for work automation, Business for group sharing, and enterprise with custom features tailored to your business needs. Basic is a free web-based project management software, while the remaining three plans are all payable annually per user.
Start now with the MeisterTask basic plan and upgrade later to a plan of your choice. Better yet, get the MeisterBundle at 30% off.
15. Workzone
Robust Cloud Project Management Software for Small, Medium, and Large Organizations
Workzone is a unique project management software that tries to strike a balance between the simplicity of entry-level tools with the sophistication of enterprise-grade software. The software features powerful views, tracking abilities, and automation to keep the project on track and the users abreast of project details.
Project Management Tools
Project dashboard
Let users view project details such as notes, status, due dates, and action plans.
Gantt Charts
Provide a graphical representation of the project's schedules, task dependencies, tasks, and events.
Approvals Workflow
Address any pending approvals as soon as possible to avoid delays.
Custom Branding
Display your company logos on the dashboard.
Image Markup
Add markup comments directly onto an image or PDF document.
Task Dependencies
Discover the relationship between preceding and succeeding tasks.
File Versioning
Track changes made to a document or files and stay aware of the current version.
Pricing
Workzone has three pricing packages for users: team, professional, and enterprise. Team caters to five users or more at $24 per user per month, professional goes for $34 per user per month, while enterprise goes for $43 per user per month. Every plan includes unlimited training and support.
Experience Workzone in action today by signing up for the project management software.
16. Nifty
Powerful Web-Based Project Management Software for Workflow Management
Nifty is a favorite for many, and with good reason. The software provides an all-in-one solution for task management, portfolio management, team collaboration, and productivity suitable for all-size businesses. What's more, you no longer have to juggle different tools to make it work because the software allows for GitHub integration for cross-departmental collaboration.
Project Management Tools
Knowledge Hub
Discuss project details amongst team members to reach a meaningful decision.
Task and Sub-task Management
Create actionable plans by dividing tasks further. Manage tasks with to-do lists and progress indicators.
Milestone Management
Track your project milestones to ensure deadlines are met and milestones are achieved.
Drag and Drop Interface
File, upload, and share files across projects in the software.
Dashboard
Get a bird's eye view of your project's strategic initiatives, phases, and sprints. Consolidate all your project views into one glance.
Time Tracking
Oversee your member's workload through time logs and resource management.
Pricing
- 40 Projects
- Custom Fields
- Time Tracking
- Unlimited Guest Access
- 100 GB Storage
- 100 Projects
- Workflow Automation
- File Proofing
- Project Overview
- 250 GB Storage
- Unlimited Projects
- Role & Permission Control
- Priority Support Service
- Team Workload Insights
- Unlimited Storage
Nifty has five pricing levels starting with the free plan open to unlimited users, two active projects, and 100 MB storage space. The remaining four paid plans are starting at $39 per month, pro at $79 per month, business at $124 per month, and enterprise at $399 per month, all billed annually. Note that annual payments receive two months free.
Sign up for the forever free plan or start your free 14 day trial for any of the paid plans.
17. Basecamp
Simple-to-Use Software for Project and Staff Management
Basecamp is a simple online project management software with a focus on collaboration and team organization. With Basecamp, remote work is more efficient even with fewer meetings thanks to modern features such as shared schedules, real-time group chats, automatic check-in questions, among other features.
Project Management Tools
Brainstorming
Stimulate creative thinking and share ideas with other team members.
Due-range To-do Lists
Add notes, comments, and files to any task in the project. Organize, reorder, and prioritize the tasks in due range.
Hey! Menu
Catch up on your notifications and project feeds every time you check-in.
Campfire
Follow up on chats within the project, either private or public chats.
Pings
Send direct messages quickly across the platform and include file attachments and code samples.
Schedule Manager
Look out for upcoming deadlines and integrate with your calendar to automate meeting and event setups.
Message Board
Pitch ideas to other members. Send and receive project feedback and updates. Set due dates and assignments for the project.
Collaboration Tools
Connect and communicate via phone, email, or chat support available from the app.
Customizable Templates
Cut down on your workload using custom forms and templates.
Document Management
File, store, and share documents on the platform with ease.
Multiple third-party application integrations
Work with your favorite business application.
Pricing
Basecamp has a single pricing package: Basecamp Business that goes for a flat rate of $99 per month. The package offers unlimited projects, unlimited users, no per-user fees, and access to all their features. If you'd like something less expensive, then you can go for Basecamp Personal, which isn't as common as a business since it's only viable to 20 users taking on a maximum of three projects.
Start your free 30-day trial today and get a 15% discount on your first annual payment.
18. Asana
Best for Collaboration and Efficient Communication
Asana is one of the best web-based project management tools in the market, loved by over 100,000 organizations worldwide. The task and project management software aids to manage daily tasks and orchestra initiatives in the project from a single platform.
Project Management Tools
Sprint Planning
Determine the product backlog you ought to work on during a sprint period.
Backlog Management
Forecast time, resources, and work needed for agile meetings. Set due dates and priority settings against project tasks.
Built-in Templates
Plan and manage your project operations without the hassle of starting fresh.
Timeline Functionality
Manage your deadlines and track your team's work over time.
Collaboration Tools
Collaborate with other team members using real-time updates and automated notifications.
Visualization Tools
Visualize your workflow with calendar, kanban boards, and Gantt charts.
Audit Trail
Backtrack the project's information dating back from the start through to the end.
Bug Tracking
Track and resolve bugs as soon as they arise.
Milestone Tracking
Stay ahead of your plans by keeping your significant tasks and events in check.
Pricing
- Unlimited Projects & Tasks
- Unlimited Storage & Logs
- 100+ Free Integrations
- Status Updates
- Calendar View
- Unlimited Dashboards
- Workflow Builder
- Task Dependencies
- Task Templates
- Timeline & Milestones
- Workload Management
- Advanced Reports
- Built-in Time Tracking
- Create Custom Rules
- Premium Integrations
Read more Asana pricing
Asana has four pricing plans: Basic, premium, business, and enterprise. Basic is free forever, while premium goes for $10.99 and business goes for $24.99. Asana enterprise is a rare choice as it's a customizable plan where you get to configure member settings, data control, support, among other features.
Get started with Asana today and gain the power, control, and customization you need to manage your projects.
19. Trello
Ideal for Individuals and Small Teams that Manage Very Few Projects
Trello is appealing, user-friendly, and functional. It's a simple to use, flexible, and intuitive online project management software that works incredibly for freelancers, individuals, and small teams. With millions of users, Trello's primary task management tool is adjustable kanban boards that allow you to visualize your workflow, track tasks and activities, and make changes to the work whilst in progress.
Project Management Tools
Organizers
Arrange your tasks with tags, categories, and labels.
Checklists Management
Check off your tasks as soon as you complete them.
Open API
Create additional plug-ins and extensions for the software.
Stickers
Update statuses and express yourself on the kanban boards.
Customizable Boards
Use action cards as the building blocks for kanban boards to enhance visualization.
Power-Ups
Boost functionality of the software using integrations and features.
Pricing
Trello has a free web-based project management software with basic features suitable for individuals and small teams. However, for additional support, there are three paid plans: standard, premium, and enterprise. Standard and premium cost $5 and $10 respectively, payable per user annually, while enterprise is calculated based on an estimated number of users.
Try Trello premium 14-day free trial and enjoy all the standard features plus more.
Key Features of Web-Based Project Management Software
All web-based project management software features are functional as they help increase efficiency, boost operations, or improve communication. However, there are crucial features you mustn't miss in your software. Keep reading to learn about these essential features.
1. Project Planning and Scheduling
As a prerequisite of project and task management, project planning is key to project management success. With project planning, you can divide tasks into a series of subtasks, distribute duties among team members, set deadlines, and monitor progress all in one go. Planning helps bring clarity to the project and ensures a smooth workflow.
On the other hand, scheduling complements planning in that with effective scheduling, you can implement mechanisms that also increase project management efficiency. Not to mention, project managers can utilize project scheduling to monitor the progress of current projects and build a plan for future projects.
2. Visualization
A vital element in project management is visualization; you should be able to view all the moving pieces within the project without scanning through multiple tools. The web-based project management software should provide a centralized platform to view, compare, monitor, and share project details, notes, and tasks.
Each software will include different visualization tools from various views like calendars, lists, graphs, and charts to boards like kanban boards. Additionally, the software should have a project dashboard with KPI (Key Performance Indicators) to allow for real-time tracking of project performance.
Other visualization tools to look out for include diagrams, mind maps, critical paths, timelines, and work breakdown structures.
3. Collaboration and Integration
For teamwork to succeed, team members/ users have to communicate effectively. This could mean using a virtual workspace via the software, communication portals, message boards, notification centers, team calendars, among others.
As you've read from the review above, all the tools allow for third-party integration with additional business applications; for example, email integration. However, integration isn't just for streamlining communication, but it also helps to collaborate on other things such as document and file sharing.
4. Resource Management
Resource management, also known as capacity planning or expense management, helps you to make wise and informed decisions about the project. We all know resources are the building blocks for projects and include the time spent on tasks, financial capabilities, and users/ team members.
Online project management software should have in-built resource management tools to ensure optimum productivity from users and optimal usage of resources. Examples of these resource management tools include time tracking, reporting, analytics, project budgeting, and timesheets.
5. Issue, Bug, and Risk Management
Working with the software comes with its risks. That's why it's prudent to have issue-tracking mechanisms in place to capture and resolve issues and bugs as they arise. As for risk management, you will encounter risks in the project either generic, parent, or consequential and the best way to handle them is to have a central location where you can identify, quantity, and mitigate these risks.
6. Automation
Ideally, project management tools use machines and technology to fast-track project management and enhance efficiency. However, there are additional work automation tools that could play a key role in task management. For example:
- Built-in templates and action cards
- Workflow approvals
- Reminders and notifications
- Report creation
- Time tracking
- Setting of deadlines
These automation systems help to save time you'd otherwise spend on mundane tasks, reduce human errors, and speed up task delivery.
Which Web-Based Project Management Tool Should I Try?
Well, the answer isn't straightforward as there are factors to consider such as the scope of the project, users, size of the company, and business needs/goals. Each web-based project management software has its unique selling point (USP) from collaboration, flexibility, transparency, productivity, or efficiency, and to ascertain your choice you have to revisit your project needs.
To summarize, here's a rundown of the software applications above to help you make a decision.
- For individuals or small businesses, Monday.com, Asana, Zoho, and Trello are excellent picks as they're beginner-friendly, have a free plan, and contain basic features.
- For medium to large organizations, Wrike, Workfront, and Clarizen are your pick as they have enterprise-grade features and allow for unlimited users.
- For low-cost project management software, Zoho, Teamwork, and Smartsheet are great choices.
- For agile methodologies like scrum and sprint management, ClickUp, MeisterTask, and Kanbanize are excellent picks.
- For a balance between basic and premium, yet feature-rich software, go for Nifty or Scoro.
Try software that offers features vital to your project, resonates with your goals, and fits into your budget. Compare the different tools until you find the right pick for you.
Was This Article Helpful?
Anastasia Belyh
Anastasia has been a professional blogger and researcher since 2014. She loves to perform in-depth software reviews to help software buyers make informed decisions when choosing project management software, CRM tools, website builders, and everything around growing a startup business.
Anastasia worked in management consulting and tech startups, so she has lots of experience in helping professionals choosing the right business software.