21 Best Wrike Alternatives for Project Management in 2023
Wrike is one of the more popular project management tools — boasting an impressive 2.3 million customers around the world—for a reason. It is highly customizable and boasts an astonishingly vast feature set.
The very generous free plan—which supports unlimited users—might seem like plenty for you, as with many other small businesses.
However, despite all this, Wrike might not be the best option for you for any of a wide range of reasons ranging from the general to the deeply personal. So, in this article, we’ve compiled 21 of the best alternatives to Wrike for project management in 2023 so you know your options.
Why Look for Alternatives to Wrike
Wrike provides many features—interactive Gantt charts, Kanban boards, purpose-built templates, custom request forms, visual proofing tools, shared calendars, extensive third-party integrations, etc—being the sophisticated visual project management software that it is.
So, if everything is so rosy with Wrike, why would anyone need a Wrike alternative?
As it turns out, everything isn’t as rosy as you might think. Here are a few reasons why you might want to look for an alternative to Wrike.
This might be the biggest gripe that teams have against Wrike.
Starting at $9.80 monthly per user with a five-user minimum—which means you’ll be spending a minimum of $49 per month—Wrike is definitely one of the more expensive project management tools out there.
Though the rich feature set more than justifies the high price tag, it might be difficult for smaller teams that don’t need all of the bells and whistles that Wrike offers to justify spending that much on the software.
2. Steep Learning Curve
If you don’t consider the price an issue, this will likely be the next issue you run into with Wrike.
Because of how feature-rich and customizable the system is, it can take some time to set up the right workflow for your specific needs and finally get the hang of the software. This is especially true for non-technical users with no project management expertise.
In fact, you might need to get paid coaching to learn how to use the software.
3. Clunky Interface
This makes the learning curve worse and follows on from the last point. Multiple clicks are required for almost everything. The views are not very intuitive and some no-brainer activities are not supported—for example, there’s no way to convert a task to a project. And there are many other similar flaws where those came from.
4. Inconsistencies Between Project Views
Managing projects across different views reveals a few inconsistencies that can throw users off. For example, in List view, you can select multiple items and effect bulk changes. But you can’t do the same in Gantt and Table views. And this is just one of several such instances.
Best Wrike Alternatives for Project Management
A Work OS that Delivers a Level of Flexibility that is Unrivalled by Wrike.
Wrike and Monday.com might seem like birds of a feather at first blush; they are both priced similarly, have similar feature sets, and both use lists and Kanban boards for their main views.
But a second closer look will reveal that that’s about where the similarities end. While Wrike focuses on pure project and task management, Monday.com is more of a Work OS designed to help you manage every aspect of your workflow.
This means that overall, Monday.com offers more features than Wrike, although Wrike is designed with a specific type of user in mind.
Wrike’s dashboard is designed mainly for navigation while Monday.com uses its dashboard to show you project data at a glance.
This is a more intuitive use of the dashboard as most managers will want to see where everyone is within a project at a glance. That said, Wrike does offer a lot of that information on its dedicated Reports screen. But that screen could use a facelift.
On the integration front, both platforms let you plug into several third-party platforms—whether it’s Salesforce or cloud storage solutions—natively and Zapier or IFTTT.
But Monday.com offers more out-of-the-box integrations and Wrike offers its integrations in a tiered system where each pricing plan allows more integrations, which is less than ideal.
- 3 Work Boards
- 2 Team Members
- Unlimited Docs
- 500 MB Storage
- 200+ Project Templates
- Unlimited Boards
- Unlimited Team Members
- Unlimited Viewers
- 5 GB Storage
- 1-Week Activity Log
- Calendar, Timeline, Map Views
- 250 Actions for Automations
- 250 Actions for Integrations
- 20 GB Storage
- 6-Month Activity Log
- Unlimited Guest Access
- 25000 Actions for Automations
- 25000 Actions for Integrations
- 100 GB Storage
- 1-Year Activity Log
- Dedicated Customer Agent
- 250000 Automations
- 250000 Actions for Integrations
- Enterprise Analytics
Monday.com offers a free forever plan for 2 users and a 14-day free trial. Its pricing is similar to Wrike at $8 monthly per user with a 3-user minimum.
At a total entry price of $24 per month, that’s more accessible than the $49 monthly minimum you’d have to shell out for Wrike.
- Features workload and long-term planning tools that are not present in Wrike
- Better value for money than Wrike
- No spreadsheet view, time tracking tools, and native scrum management
Most of Wrike’s Best Features for Half the Price.
The most obvious area in which ClickUp beats Wrike hands down is in the free plan.
While Wrike’s free plan supports only up to 5 users with minimal features, ClickUp’s free plan offers support for unlimited users across unlimited tasks. Relatively speaking, that’s nothing short of incredible.
ClickUp also wins when it comes to paid plans too. At nearly half the cost of Wrike, ClickUp offers many of the same features as Wrike, making it a more affordable comprehensive collaboration tool for small businesses and solopreneurs.
The entry price of $5 monthly gives you unlimited users, unlimited storage space, shareable dashboards, and integrations aplenty.
The Business plan offers privacy features, goal folders, and extra guests for a measly $4 more. On this same tier, Wrike offers Salesforce integration and Gantt carts for nearly three times the price.
On the custom-priced Enterprise plan, ClickUp offers superior customer service, a training program with custom onboarding, and HIPAA support.
- 24/7 Support
- 100 Automations/Month
- Built-in Time Tracking
- Kanban & Calendar View
- 100 MB Storage
- Live Chat Support
- 1000 Automations/Month
- Guest Access Control
- Unlimited Map & Gantt Views
- Unlimited Storage
- Unlimited Dashboards
- 10000 Advanced Automations/Month
- Unlimited Teams
- Timesheets Integration
- Unlimited Timeline Uses
- Priority Customer Service
- 25000 Pro Automations/Mo
- Unlimited Subtasks in Multiple Lists
- API calls: 1000/Minute
- Custom Capacity for Workload
Like Wrike, ClickUp offers both a free trial and a very generous free account. But that’s about where the similarities end as far as pricing is concerned.
ClickUp’s cheapest plan costs a relatively paltry $5 monthly per user, a far cry from Wrike’s starting price of $9.80 monthly per user.
- Free plan supports unlimited users
- Entry plan is less expensive than Wrike’s
- Supports application management
- No budget tracking/job costing features
- Does not support activity management/planning
- No ad-hoc reporting and data visualization
A Dialed-down, Spreadsheet-Based Alternative to Wrike.
Smartsheet stands out from Wrike in that it has a shallower learning curve and a more intuitive onboarding experience. It has such simple features that businesses can get up and running really fast without having to research how to get set up.
Sure, Wrike has a few areas in which it outshines Smartsheet such as a free plan, integrated time tracking, and a real-time social media-like newsfeed, all of which Smartsheet doesn’t have.
But Smarsheet offers automation features not available on Wrike and is a plug-and-play system, factors that might make it a more sensible option for certain types of businesses.
It’s much more than spreadsheets, offering users four different ways to view projects: Calendar view, Kanban view, Gantt view, and Grid view.
There are also easy-to-digest reports, resource management features, robust mobile apps that update in real-time, and extensive third-party integrations that allow you to scale and expand the limits of project management.
- 1 User + 2 Editors
- 2 Project Sheets
- 500 MB File Storage
- Several Project Views
- 100 Automations per Month
- 10 Users + 10 Paid Editors
- Unlimited Project Sheets
- 20 GB File Storage
- Unlimited Reports
- 250 Automations per Month
- Unlimited Users & Free Editors
- Activity Log
- Proofing Support
- Easy-to-Use Document Builder
- Unlimited Automations
Read more Smartsheet pricing
Smartsheet offers a 30-day free trial. It is divided into three tiers of service: Pro, Business, and Enterprise. Pricing starts at $7 monthly per user with a 3-user minimum, which is a bit better than Wrike’s pricing.
- More affordable than Wrike
- The spreadsheet-based interface means a shallow learning curve for teams upgrading from project management in spreadsheets
- No free plan
- Not as feature-rich as Wrike
A Wonderful Wrike Alternative with a Shallower Learning Curve and Robust Invoicing and Time Tracking Functionalities.
Teamwork is the perfect balance of feature-rich and easy-to-use. It offers vital features on all plans with clear pricing and no hidden costs, unlike Wrike that makes essential features like reports and resource management only available as expensive add-ons.
Built specifically for managing client projects, you also get more robust invoicing and time tracking functionalities to help you deliver client work within budget and on time.
Wrike’s steep learning curve leads to poor adoption. And given how much you’d be paying for the system, that’s a less-than-ideal situation; why pay so much for a tool that your team hardly uses?
But Teamwork is much more intuitive and easier to get the hang of right out of the box.
On Wrike, time tracking is only available on the Premium plan and is only basic at best as you can’t set hourly rates for your team.
With Teamwork’s more robust time tracking tools, you can track work and log it as billable or non-billable so you get a more accurate breakdown of where your team is spending most of their time. Then you can add billable time directly to invoices.
This is unlike Wrike that requires you to export timesheets to third-party invoicing software.
- 5 Users
- Different Project Views
- 2 Project Templates
- Time Tracking & Dashboards
- 2 Projects & 100 MB Storage
- Customer Support
- Gantt Filtering
- 10 Project Templates
- 500 Automations/Month
- 100 Projects & 50 GB Storage
- Unlimited Client Access
- 3 Custom Fields
- 20 Project Templates
- 1000 Automations/Month
- 300 Projects & 100 GB Storage
- Project Budgeting
- Unlimited Custom Fields
- 50 Project Templates
- 2000 Automations/Month
- Workdown Capacity
Read more Teamwork pricing
There’s a 30-day free trial and a free forever plan. Then pricing starts at a slightly more expensive $10 monthly per person.
- A better fit for employees that are less experienced with project management software
- Features are constantly being improved
- Does not support file imports
Best Wrike Alternative for End-to-End Work Management.
Offering customizable, real-time dashboards; sales pipeline management and CRM features; and flexible billing solutions, Scoro goes above and beyond Wrike’s exclusive focus on project management features and capabilities.
It provides small to midsize companies in the consulting, advertising, IT, and other industries with a control hub upon which they may view pending tasks, key performance indicators (KPIs), calendar events, and more on a single screen.
This is unlike Wrike that uses the dashboard primarily for navigation.
As a Scoro user, you can stay up to date and see changes to any of your tasks in real-time. The platform automatically populates a task list with tasks scheduled for the day, week, or month, and it allows you to sort this list as you like.
There are also different access levels so that you can limit your employees’ access to only what they need to perform their role or complete their tasks.
You can manage and synchronize multiple calendars, quotes, projects, and tasks, and there are billing and invoicing features, advanced reporting, and labor cost tracking functionalities.
Finally, there are plenty of third-party integrations and support via user guides, video tutorials, phone, and email.
- Kanban-Like Boards
- Task Lists
- 1 GB Storage
- Customizable Dashboards
- Gantt Charts
- Project Templates
- 3 GB Storage
- Phases & Milestones
- 20 Custom Fields
- Timesheet View
- 5 GB Storage
- Task Management
Read more Scoro pricing
Scoro starts at $26 monthly per user with a 5-user minimum which is way more than Wrike asks for. Whether it’s worth such a steep premium or not is entirely up to you.
- Perfect for businesses of all sizes
- Features capacity monitoring functionalities
- Way more expensive than Wrike
- No free version
- No templates
An Excellent Wrike Alternative with a Less Overwhelming Feature Set.
Both Wrike and Asana are fantastic options for project management, offering solutions for improving teamwork, collaboration, file sharing, and task and project tracking. They are also GDPR compliant.
But there are several more differences between them than can be seen on the surface.
Wrike might be a great choice for you if you’re larger than an SMB and need to consolidate all your projects and apps rather than just connect them together like Asana would let you do. It’s a great option for managing distributed teams and enterprise projects.
Asana’s Gantt charts are called Timelines and let you assign tasks, track milestones, and set dependencies.
Like Wrike, Asana offers more than 30 integrations. There’s some overlap between the integrations offered by both systems, but there are some differences.
One way to think about it is that Asana prioritizes integrations with SMB tools while Wrike focuses on integrations with enterprise tools.
The integrations offered by both systems are not good or bad or better than the other; they’re just worth noting so that you don’t end up choosing a system that doesn’t integrate with systems you already use.
And at the end of the day, both solutions offer good APIs that allow you to connect them to almost any third-party system and customize them to your needs.
Support-wise, Asana provides FAQs, a knowledge base, troubleshooting videos, as well as email, phone, and live chat support.
- Unlimited Projects & Tasks
- Unlimited Storage & Logs
- 100+ Free Integrations
- Status Updates
- Calendar View
- Unlimited Dashboards
- Workflow Builder
- Task Dependencies
- Task Templates
- Timeline & Milestones
- Workload Management
- Advanced Reports
- Built-in Time Tracking
- Create Custom Rules
- Premium Integrations
Read more Asana pricing
Beyond the Basic plan which is free forever, pricing starts at $10.99 monthly per user.
This is a tiny bit more than you would pay for Wrike but might be more worth it for some, especially considering that Asana offers more users with their free option and doesn’t cap user numbers based on your tier as Wrike does.
- More intuitive UI than Wrike
- Supports multiple task management options
- No cap on the number of users supported by each price tier
- No budgeting features
- No invoicing features
A Powerful Alternative to Wrike with an Unmatched Pricing Model.
Upon first glance, one might assume that the objectives of Wrike and Infinity are different. But take a closer look and you'll realize that they ultimately solve the same set of problems.
These similarities include features like the ability to assign multiple people to a single task, a mobile app, and a variety of dashboard views for their users.
For all the similarities they share, Infinity is in a class of its own seeing as it offers the features you get on Wrike and more at a lower price.
While Wrike is a big player in the project management space offering a wide range of features, Infinity is one tool that can cover all your organizational needs with more features than Wrike.
Not only does it offer more features, but it also gives you the option of customizing over 20 of these features to your needs.
Infinity is an ever-moving train that keeps making improvements and including new features at a fast rate. It also provides you with a range of views from Table view to Kanban boards and Column view and a more flexible Calendar view than Wrike.
We cannot overlook one of the biggest advantages Infinity has over Wrike which is its pricing model. On the one hand, Wrike's pricing will punch a hole in your pocket if you have a large team. On the other hand, Infinity's lifetime plan will help you maintain better control over your costs.
If you are keen on gauging your team's opinion on a project then look no further than Infinity’s Vote attribute. Or you can use the Rating feature to measure task difficulty or any other thing you might need to evaluate.
Infinity charges a one-time fee as against Wrike's SaaS model. The two project management tools offer free versions.
Starting at $149 for 5 members to a custom-priced Enterprise plan with unlimited members, Infinity's pricing beats Wrike's $9.80 Professional plan.
- You can request a refund if you're not satisfied with Infinity's features
- Infinity charges a one-time fee
- The support team is responsive
- You cannot see a snapshot of a team's workload
- There are no reminders
- Being relatively new, Infinity does not include a few features like budgeting and expense tracking
The Top Wrike Alternative for Customer Relations Management.
Bitrix24 and Wrike have their fair share of similarities and differences.
For example, one of the differences between them is that Wrike offers a fuller suite of tools and has a wider range of integrations with popular programs like Google Workspace, Adobe, GitHub, and Slack while Bitrix24 could use more integrations.
Despite the advantage that Wrike has when it comes to integrations, Bitrix24 provides comprehensive work and communication tools like advanced reporting and efficient support for a wide range of data types such as images, wikis, and work calendars.
To increase productivity, Bitrix24 goes the extra mile to ensure you can get instant feedback, engage your employees and share ideas with an internal social network geared towards easier, faster, and more efficient collaboration.
Other standout features of Bitrix24 are its customer relations management (CRM) and lead management capabilities for small and midsize businesses (SMBs) and some shockingly great software automation features, file sharing, and even solid email marketing integration, too.
Wrike and Bitrix24 can be used by all types of organizations. Wrike is best for teams with up to 20 or more members while Bitrix24 works better for start-ups and medium-scale businesses.
Bitrix24 offers various accounts depending on your business’ needs and is free for up to 12 users. Contrast this to Wrike’s free account that accommodates unlimited users.
Wrike's Professional plan goes for $9.80 per user monthly and can accommodate from 5-200 users. Bitrix24 on the other hand offers a basic plan for 5 members at $34 monthly making it a cheaper option.
- Possesses an intuitive interface that lets you change the application's theme
- Can easily be integrated into your email platform
- Mass marketing cannot be done on Bitrix24
- Some of its functions like audio conferencing need to be improved
The Most Suitable Wrike Alternative for Large Enterprises.
When it comes to project management software options, Wrike and Workfront can be useful assets to your company, both possessing unique capabilities and easy-to-use features.
Wrike is more affordable and gives you the core project management features you need while Workfront has the AI-enabled technology that makes its high-end pricing worth it.
This technology puts Workfront ahead of Wrike with large enterprise teams. Its AI-enabled task assignment feature ensures workload is distributed evenly among team members.
There are several features that Workfront offers that Wrike does not, like its proofing tools that allow you to collaborate easily on work and competently review and approve creative work, so you can spend more time doing the work you love.
Another feature in this category is its digital asset management feature (DAM), which is a centralized solution that helps you manage, track, share, and publish your approved digital files. It shifts your content out of silos and links teams to approved assets.
The list goes on to include a more comprehensive resource management tool that provides customizable filters, an easily absorbed single calendar, and lots more.
Workfront does not offer a free trial nor does it have a free account as against Wrike that offers both options.
Workfront's pricing begins with its Enterprise plan which is quote-based. In all, Workfront is a more expensive option than Wrike.
- It can easily handle the complexities of large enterprises
- It is highly customizable
- Workfront also provides enterprise-grade tools not usually seen on regular project management tools
- The layout is unintuitive and performing some tasks can confuse even longtime users
- Due to its high level of customization, set up time is long
The Top Wrike Alternative for Reporting.
Being two of the most popular project management tools, Wrike and ProofHub provide extensive features that help businesses manage tasks and projects expeditiously.
Taking a look at their similarities, Wrike and ProofHub both have features for reporting, time tracking, and good mobile applications. But if you need a simplified, versatile, intuitive project management tool to get things done, then ProofHub is the one for you.
Even though Wrike has a higher number of integrations, ProofHub offers more native features and has a higher chance of providing everything you need without additional integrations.
Businesses of all sizes and industries can use Wrike and ProofHub. But ProofHub employs a flat rate for an unlimited number of users which means that the larger your team, the more cost-effective it will be for you.
Though Wrike offers a free version, the free version doesn't have many core project management features, meaning users have to move to the paid version which is priced per user. ProofHub offers unlimited users as you pay once.
Unlike Wrike, ProofHub has no free account. Payment is available in two tiers as against Wrike's five tiers. The Essential plan goes for a flat rate of $45 per month billed annually.
Depending on the number of users, ProofHub can be cheaper than Wrike.
- It provides all the necessary tools for effective collaboration and management on a single platform
- You can manage multiple projects and add unlimited users
- Communication is centralized, making it quicker and easier
- It does not have any budgeting features
- No option for setting up a recurring task
An Exceptional Wrike Alternative Tailored towards Professional Service Providers.
There are several alternative project management tools to Wrike and Mavenlink is an alternative that has specific features tailored towards creative and professional service providers.
Now, this is not to say that they do not possess their fair share of similarities, some of which include customized dashboards, file-sharing capabilities, Gantt charts, and Kanban boards, time and expense tracking capabilities, and a lot more.
But, as expected, Mavenlink provides certain features that distinguish it from Wrike. An example of this is its billing, budgeting, and expense tracking feature which is built-in, unlike Wrike that requires add-ons and integrations to rival Mavenlink’s capabilities.
A key advantage of Mavenlink over Wrike is its combination of a professional interface with an excellent access role and permissions feature that lets you monitor the privileges of team members on a project.
You can get a free trial with Mavenlink and Wrike; however, only Wrike offers a free account.
For pricing, Mavenlink offers custom pricing tailored to your organization.
- Mavenlink provides great resources for reporting
- It provides robust permission levels
- Time tracking is easily done on this platform
- It can be expensive for small businesses
- There are no chat apps or other bonus communication tools
- It has no mobile applications
The Top Wrike Alternative for Cost Tracking.
When discussing viable alternatives to Wrike, Paymo easily comes to mind, being a project management tool that shares several similar attributes.
Task management is one of the features that are present in both Wrike and Paymo, although Paymo goes the extra mile to provide smooth keyboard-friendly inline editing that lets you make changes to tasks easily.
The two project management platforms also offer Gantt charts for task scheduling. But only Paymo offers support for Kanban view.
Another feature that we can find in Paymo that does not exist in Wrike is expense tracking.
Paymo also allows you to register expenses at the project or client level so you don't have to worry about storing receipts and can organize your expenses into categories to let you know which team member or task attracts the most resources.
The excellence of Paymo’s accounting functionality reflects when it tracks expenses, creates automated client invoices, and converts proposals into projects, which eventually helps you with keeping up your finances.
Wrike is a perfect fit for medium to enterprise organizations that run multiple projects while Paymo is better for small and mid-sized project-based businesses like law firms, advertising and marketing agencies, nonprofits, and lots more.
Paymo and Wrike equally provide free trials and also have free versions.
Paymo pricing starts with the Small Office plan for growing teams for $9.95 monthly per user against Wrike's $9.80 entry-level plan.
- It provides reporting and to-do list features that can be generated per project
- It is easy to implement
- It offers a combination of project management and CRM tools
- Exporting anything from this platform is not easy
A Superior Wrike Alternative for Task Management.
Used by international businesses and various industries all around the world, Wrike and Clarizen are renowned project management solutions that offer valuable features and a user-friendly interface.
Similar to Wrike, Clarizen is a comprehensive project management software equipped with features for task management and time tracking.
But Clarizen’s task management feature is superior to that of Wrike since it lets you see all important information for every task assigned to each team member without having to spend time switching tabs.
With respect to integrations, Clarizen and Wrike both offer an impressive list of third-party integrations, although the specifics are a bit different.
Wrike leans more towards solutions that help with customer relationship management, email services, collaboration, cloud storage, and marketing, while Clarizen goes for platforms for business intelligence and analytics, customer service, content management, accounting, and team communications.
Clarizen outmatches Wrike as a uniquely adaptive program that allows enterprises to transform their ideas into strategic plans and actions that easily adapt to the needs of our ever-changing world.
Clarizen offers a 30-day free trial, twice as long as Wrike’s 15-day trial period, but it does not include a free version.
It is more expensive than Wrike and is not ideal for small businesses. Clarizen offers two tiers of service: Enterprise and Unlimited which are quote-based.
- Clarizen provides a chat app
- It is easy to navigate
- It provides the ability to customize workflows
- Clarizen gets slow when you customize many things
- The slide publisher is not user friendly
A Project Management Tool that Executes Expense Tracking Excellently.
As a Wrike alternative, Celoxis provides a list of features that either do not exist on Wrike or do not function as well on Wrike.
Celoxis also offers your organization two flexible billing models: User-based and Time Code to make it easy to track the amounts billed for different types of projects.
With its Project Billing feature, you can easily deduce the estimated and actual billing amounts for your invoices, irrespective of the billing model your company uses.
You can also use Celoxis’ popular RAID (standing for Risk, Assumptions, Issues, and Dependencies) logs dashboard for your project managers, ensuring you can track anything that can impact you now or in the future.
Additionally, Celoxis outperforms Wrike with time tracking capabilities that render automatic reminders, weekly timesheets, and auto approvals.
With Celoxis, you get a robust resource management system to plan for future resource needs. It is one of the few Wrike alternatives that offer a scheduling engine that functions across different time zones.
Celoxis is a SaaS and on-premise project management solution whose pricing begins at $25 monthly per user on the cloud.
Unlike Wrike, Celoxis does not offer payment tiers. It is billed monthly or yearly on the cloud and billed once on-premise.
- It offers excellent value for money
- It is easy to use and has a short setup time
- It is fully equipped with budgeting, time tracking, and resource management
- The timesheet freezes from time to time
15. Zoho Workplace
A Great Wrike Alternative for Communication and Collaboration.
Zoho Workplace might not seem like a worthy competition for Wrike since it has not been around for as long. But it is a neat bundle of communication and collaboration solutions that help you create, collaborate and communicate with your team.
Wrike provides a mobile application, but Zoho Workplace’s mobile application is better suited to ensuring that you take your entire office suite wherever you go.
You can easily make adjustments to presentations, spreadsheets, and documents, share these with your team members and have them reviewed quickly.
Zoho Workplace has an edge over Wrike as it offers a single bundle that includes email, document management, chats, presentation, and several other communication tools.
Billed annually from an entry-level plan for $3 monthly per user, Zoho Workplace is a lot cheaper than Wrike.
You can also sign up for a free trial, free account, or opt for the mail-only plan for $1 for each user monthly, billed annually.
- It combines a lot of Zoho software on a single platform
- Lacks several project management features
16. ProProfs Project
An Excellent Wrike Alternative for Task Prioritisation.
ProProfs Project stands out as a simple project management tool that can make life a lot easier for you and your team than many other project management tools, Wrike inclusive.
With ProProfs Project, users can easily manage their projects, schedule tasks, and can deliver work efficiently, on time, and within budget.
One of the features that help with this is its Task Prioritization feature that makes tasks easier for your team and in turn ensures you accomplish quality deliverables within the stipulated time.
ProProfs Project not only prioritizes tasks better than Wrike but also provides more detailed reports. These reports come in different types, grouped by project, profitability, task, and time, informing you about everything you have to know about a project, a task, your schedule, time spent, and lots more.
Unlike Wrike that fits mid-sized and large companies with multiple clients and projects, ProProf Project can be tailored to meet the needs of anyone that wishes to save time and effort in their daily operations, regardless of whether it is an individual or a large organization.
Much like Wrike, ProProfs Project offers a free trial and also provides a free account for all its payment tiers.
The pricing is divided into two-tier payments. The Essential plan goes for $2 monthly per user and is billed annually.
- Has an easy to use interface
- Provides advanced writing and reporting features
- Seriously lacking on the integration front
Best Wrike Alternative for Agile Project Management.
In the world of scrum software, Wrike and Jira are definitely at the top of the software food chain since they are quite famous among Agile development teams. And both also perform excellently well as generalist tools.
Due to its lower starting price, Jira is an impressive alternative that works for small tasks and projects that require no more than 10 people.
Task management, reporting, and tracking are features that these two project management tools have in common.
Jira is the better task management tool since it provides a Gantt timeline chart and task lists that can be customized around your type of project.
Despite being marketed as an agile project management tool and being a more flexible option, Wrike does not come close to Jira in the agile methodology. Jira is definitely the best scrum software out there today.
Jira offers three payment tiers: Standard, Premium, and Enterprise with the Standard plan going for $7.50 per user monthly.
There are also free trials and a free account available on both platforms.
- Excellent for agile project management methodologies
- Integrates with many popular third-party solutions
- Navigating various tasks on the mobile app is tedious
- The default storage size of 10 MB is too small
- Graphical reports cannot be downloaded as images
An Impressive Wrike Alternative that Offers All That Remote Teams Need.
With the constant shift in business trends, companies need project management tools like Wrike and Airtable which come with a variety of communication tools that keep employees connected wherever they may be.
Airtable may be a better option for you if you need a flexible and scalable solution that offers remote teams the exact tools they need for their workflows. The software offers multiple views and automation to help teams save time.
Wrike and Airtable both offer a long list of integrations, although Airtable Sync lets users share a table or a view to others, and synchronize data thereby creating a single source of truth.
It directly supports integrations with several apps for project and file management, communication, social networking, events, forms, and media.
Although it is disappointing that Airtable lacks some of the flavourful functionalities of Wrike—like activity and asset management—that tend to be essential tools for larger teams, it atones for this with its budgeting, chat, content filtering, and custom charts, all features that Wrike lacks.
Airtable costs more than Wrike despite its target audience being freelancers and small businesses.
As stated earlier, Airtable is more expensive than Wrike with pricing that starts at $10 per user per month billed yearly.
The two project management platforms also come with a free plan so you can test their features without making any financial commitment.
- Airtable is extremely easy to use
- Users can have their own viewing options and preferences
- There are no communication solutions
- The Learning curve is pretty steep
- Even though it is similar to Excel, it does not offer a formula builder
Best Wrike Alternative for Centralized Communication.
One of the first issues that arise with Wrike is that it is not the easiest to navigate and use and this is where Kissflow comes in as a solution that makes project management a breeze.
Wrike users tend to experience slow loading speeds from time to time. Kissflow easily saves the day with its speed, ensuring that this is a non-issue.
With Kissflow you can easily centralize all your communications and never miss any deadlines. This project management platform helps you share project plans and files in a central hub.
Kissflow aids your business processes and workflow with modern technology that even non-technical users can use, all at a reasonable price.
Wrike and Kissflow are similarly priced. Pricing for Kissflow starts at $9.90 monthly per user.
There is a free trial available on both platforms, although Kissflow offers no free accounts.
- Workflow automation is easy and fun with Kissflow.
- It is easy to set up and use.
- The support team is very responsive
- It is a bit pricey
An Excellent Document Management Platform that Outclasses Wrike.
Hyperoffice is not the cheapest project management software available today; notwithstanding, it is cheaper than Wrike. Its price tag is worth it if you consider the features you will get in return.
With the goal of bringing messaging and collaboration technologies customarily available to large enterprises, to smaller organizations through its SaaS, on-demand model, HyperOffice markets itself as a better collaboration tool than Wrike.
HyperOffice surpasses Wrike in some of the most important and required project management features like collaboration, document management, issue tracking, and resource management.
It is easier to set up and administer than Wrike and it provides out-of-the-box solutions that allow customers to reap the benefits of robust functionality without any technical know-how.
Wrike and HyperOffice have free trials, although HyperOffice does not offer a free version.
HyperOffice and Wrike both adopt a SaaS model for their pricing with HyperOffice's pricing starting at $5 per user per month.
- Lets you have all your documents and emails in one place
- You can easily upload files and set up user accounts
- Customer support is not very helpful.
The Leading Wrike Alternative for Kanban View.
If you’ve spent any time searching for the best Kanban software, you will have come across Trello and Wrike. But Trello is a lot more useful than Wrike, especially if you are looking for a tool that excels at small-scale projects.
Trello’s Kanban-style visual interface is one of its most popular features because it outmatches that of every other project management tool and is the better option for you if you prefer a visual representation of the project’s tasks and responsibilities.
It is restricting for larger teams since it can't handle large workloads while Wrike holds the advantage of more integrations and better overall project management functionalities.
Although Wrike can also help small businesses, Trello's feature set is specifically tailored to freelancers, solopreneurs, visual designers, front-end developers, and small to medium-small projects in general.
Trello is a cheaper alternative to Wrike, with its pricing starting at $3 per user monthly.
Both project management tools offer a free trial, but Trello's free account is more accommodating, allowing unlimited users and 10 boards.
- Offers excellent Kanban boards
- Best for teams that need a visual representation
- Easy to use
- Ideal for small businesses and teams
- Offers a limited number of features
- Offers limited storage space
How to Choose the Best Wrike Alternative
We’ve covered so many alternatives to Wrike that you might be left feeling overwhelmed at the thought of having to narrow down your options and finally make a choice. How do you choose the right Wrike alternative for your organization?
You’ll want to start by making a checklist of both your current and expected requirements of the software, including the features you need.
Delineate between must-have features and nice-to-have features—that is, features that you would like to have but won’t be willing to pay extra for.
Also, determine any tradeoffs you’re willing to make; determine what features you’re willing to give up in place of another.
Here are a few other tips for choosing the best Wrike alternative for your business:
1. Understand That Too Many Features Can Complicate Things
You might be excited by Wrike alternatives that seem to offer a feature for every little thing you might want to do with project management software.
But when there’s a feature for every task, the result is often a complicated system with a steep learning curve.
It will be impossible for every team member to learn to use the software, leading to low adoption rates, and tasks might take longer to complete.
2. Make Sure That There Are No Missing Features for Simple Tasks
This is just as bad as having too many unnecessary features. You don’t want a system that doesn’t have features for simple, recurring tasks.
For example, if the tool you choose doesn’t offer notifications, your team won’t be alerted to approaching deadlines or milestones. This will affect how effectively you’re able to manage and communicate with your team.
3. Consider Transparency—or the Lack Thereof
It is good to let your team members know how well a project is going and which issues need to be resolved. But transparency is limited when only a few people on the team receive status reports.
So, unless there is a legal or other legitimate reason to restrict access to project-related information, you should consider opting for a Wrike alternative that encourages transparency so that everyone feels like they’re a part of the team.
4. Avoid Alternatives That Have A Steep Learning Curve and Require Extensive Training to Use
A tool that requires a significant amount of training to learn and use is more of a liability than a strength. If the project manager can’t learn to use it quickly and help other team members learn it too, setbacks and failure are inevitable.
The best tools are those that are intuitive, requiring minimal training to learn to use.
5. Give Preference to the More Popular Options
With the dozens or even hundreds of Wrike alternatives out there, narrowing down your options can feel like a never-ending research exercise.
While there are definitely newcomers out there with an excellent suite of features, your best bet will most likely be to go with a more popular option.
Popular products are popular for any number of reasons, chief of which are their great track record with customers and their benchmark-setting feature set.
Essentially, they’re in demand because they work really well. While they might not be the best fit for you, they’re often a great place to start so you can figure out what you like and don’t like.
6. Dig Deeper into Pricing Models
There’s often more to software pricing than meets the eye. Sometimes, the price they display on their website might just be the beginning and there might be other hidden costs.
Some software will require you to pay more for each additional user or limit certain important features to higher-tier plans.
You don’t want to be blindsided when you need to add new users to the software or need a feature that’s only available on a plan that’s above your budget.
Even free project management software often comes with strings attached or limitations that are intentionally imposed to encourage you to upgrade to a paid plan.
These are in no way red flags; they’re just things you need to look out for to avoid getting a rude shock down the line.
Wrike is a powerful collaboration and project management software. It was created in 2006 by the current CEO, Andrew Filev; since then, Wrike has amassed over 18,000 customers with over 2 million users across them.
It boasts an impressive customer list that includes companies like Airbnb, Jaguar Land Rover, and TGI Friday, among many others.
Wrike can be quite a challenge for beginners to project management software to figure out, especially with its enterprise-level features.
The initial setup and onboarding are equally challenging. This complexity seems counterintuitive, seeing as Wrike is supposed to simplify business processes.
The mobile apps are also not very user-friendly and managing tasks on them can be a pain.
Then there’s the issue of cost; Wrike is one of the more expensive project management tools out there. This is exacerbated by the fact that many features are only available as expensive add-ons.
By the time you’re done customizing the system with all the add-ons you need, you could very easily end up with a price that’s twice or thrice what you expected.
There are many free alternatives to Wrike. But from our research, it’s hard to beat ClickUp’s free plan.
Which Wrike Project Management Alternatives Should I Try
We have highlighted several excellent alternatives to Wrike but at the end of the day, the one you eventually choose will have to depend on your budget and the specific needs of your team.
Here are some recommendations:
- Choose Monday.com if you need a Work OS with ultimate flexibility.
- Get ClickUp if you want most of Wrike’s best features for half the price.
- Smartsheet is a dialed-down, spreadsheet-based alternative to Wrike.
- If you require a very shallow learning curve, Teamwork is hard to beat.
- Scoro is a Wrike alternative offering abundant features end-to-end work management.