14 Best Online Task Planners for Teams in 2025
There’s more to task management than simply ticking items off a to-do list. You have to assign the tasks to different team members, set deadlines for tasks, track task progress, prioritize tasks, communicate with team members, create reports, and so on.
It is possible to manage tasks using a spreadsheet, but things can quickly get complicated, resulting in some tasks getting delayed, or getting forgotten entirely. A better way to go about it is to use an online task planner.
Online task planners allow you to simplify your daily workflow, get things done faster, and improve your team’s productivity.
With dozens of task planner apps to choose from, picking the right one for your needs can be a bit confusing.
To help with this, we have compiled for you a list of 14 of the best online task planners for teams in 2023, together with their key features and pricing.
Best Online Task Planners For Teams
1. Monday.com
Best Task Planner For Creating Automated Task Workflows
Monday.com is a simple and intuitive online task planner that resembles a spreadsheet, but is equipped with lots of powerful task management features that allow you to easily create, assign, and track tasks.
Key Features
Central place for managing all tasks
Rather than having a different to-do list for everyone in your team, Monday.com provides you with a central place for visualizing and tracking all tasks, assignments, and deadlines.
Automated workflows
Easily automate all manual and recurring tasks like sending notifications, moving cards, or assigning tasks to specific team members. The best part is that Monday.com allows you to create such automations in a code-free environment.
Color-coded labels
Use different colors to define the status and priority of different tasks, making it easier for you and your team to keep track of tasks.
Integrations
Monday.com supports integrations with 50+ third party business tools.
Pricing
- 3 Work Boards
- 2 Team Members
- Unlimited Docs
- 500 MB Storage
- 200+ Project Templates
- Unlimited Boards
- Unlimited Team Members
- Unlimited Viewers
- 5 GB Storage
- 1-Week Activity Log
- Calendar, Timeline, Map Views
- 250 Actions for Automations
- 250 Actions for Integrations
- 20 GB Storage
- 6-Month Activity Log
- Unlimited Guest Access
- 25000 Actions for Automations
- 25000 Actions for Integrations
- 100 GB Storage
- 1-Year Activity Log
- Dedicated Customer Agent
- 250000 Automations
- 250000 Actions for Integrations
- Enterprise Analytics
Read more Monday pricing or Monday review
Monday.com prices range between $0 and $16 per seat per month. You can also get custom pricing with the Enterprise plan. Paid plans come with a 14-day free trial.
2. ClickUp
Reliable Task Planner Offering The Best Free Plan
ClickUp is a highly adaptable task management software that comes with robust features that allow teams of all sizes to plan, organize, and collaborate on tasks.
Key Features
Priorities
Use a simple color-coding system to make it easy for your team to identify tasks that require the highest priority, and those that are not very urgent.
Multiple views
Choose whichever view is most suitable for you. View options include board view, table view, box view, list view, timeline view, calendar view, and ‘me’ mode.
Templates
If you have tasks that have to be done in every project, you can save them as templates and use them for future projects, instead of having to create them from scratch every time.
Notifications
ClickUp notifications keep you updated on everything that happens on the tasks you’re managing in real-time.
Assigned comments
With ClickUp, you can assign tasks directly from comments. The comment will be automatically converted into a task and placed on that person’s task tray.
Pricing
- 24/7 Support
- 100 Automations/Month
- Built-in Time Tracking
- Kanban & Calendar View
- 100 MB Storage
- Live Chat Support
- 1000 Automations/Month
- Guest Access Control
- Unlimited Map & Gantt Views
- Unlimited Storage
- Unlimited Dashboards
- 10000 Advanced Automations/Month
- Unlimited Teams
- Timesheets Integration
- Unlimited Timeline Uses
- Priority Customer Service
- 25000 Pro Automations/Mo
- Unlimited Subtasks in Multiple Lists
- API calls: 1000/Minute
- Custom Capacity for Workload
Read more ClickUp pricing or ClickUp review
ClickUp plans range from $0 to $19 per member per month, with custom pricing offered under the Enterprise plan.
3. Teamwork
Best Task Planner For Simplicity And Ease Of Use
Teamwork is a powerful task planner that makes task management easy through its simple and intuitive user interface.
Key Features
Robust task management
Teamwork gives you everything you need to take control of your tasks, including the ability to assign tasks, estimate time needed for tasks, add tags, create sub-tasks, and create different privacy levels for different tasks.
Time tracking
Track how much your team members are spending on different tasks. This is useful for billing and for estimating time required on future tasks.
Automation
Save time and boost team productivity by automating administrative tasks and recurring work.
Integrations
Teamwork is compatible with many of the tools you already use, including marketing automation software like HubSpot, document management software like Dropbox and Google Drive, email marketing software, and many more.
Mobile app
Teamwork comes with a mobile app that is available on both Android and iOS, allowing you to keep track of tasks even when you’re away from the office.
Pricing
- 5 Users
- Different Project Views
- 2 Project Templates
- Time Tracking & Dashboards
- 2 Projects & 100 MB Storage
- Customer Support
- Gantt Filtering
- 10 Project Templates
- 500 Automations/Month
- 100 Projects & 50 GB Storage
- Unlimited Client Access
- 3 Custom Fields
- 20 Project Templates
- 1000 Automations/Month
- 300 Projects & 100 GB Storage
- Project Budgeting
- Unlimited Custom Fields
- 50 Project Templates
- 2000 Automations/Month
- Workdown Capacity
Read more Teamwork pricing
Teamwork plans range from $0 to $18 per user per month. You can also get in touch with Teamwork customer support for custom pricing under the Scale plan. Teamwork offers a 30-day free trial for the Deliver and Grow plans.
4. Wrike
Best Online Task Planner For Marketing Teams and Agencies
Wrike is an excellent task planner, workflow management tool, and project management software that makes it easy for teams to collaborate on tasks and simplify their workload.
Key Features
Easy collaboration
The ability to create and assign tasks and subtasks, set dependencies, comment on tasks, and share files on Wrike makes collaboration effortless.
Seamless email integration
Wrike integrates seamlessly with your email, allowing you to create and assign tasks from email, and send email updates on tasks directly from Wrike.
Customizable reports
Wrike comes with multiple report templates that you can quickly customize for faster information sharing.
Multi-project assignment
With Wrike, you can create a single task and relate it to multiple projects, rather than having to create multiple versions of the same task on each project. This prevents duplication and makes it easier to keep track of such tasks.
Pricing
- Unlimited Users
- AI-Powered Processes
- Custom Work Views
- Different Project Templates
- Available in 8 Languages
- 2-25 Users*
- 2 GB Storage/User
- Custom Fields & Workflows
- Project Dashboards
- Calendar and Gantt Chart Views
- 5-200 Users*
- 5 GB Storage/User
- 200 Automations/User
- Enhanced Collaboration
- Resource Management Features
Read more Wrike pricing
Teams with less than 5 users per month get access to Wrike for free. There are two paid plans costing $9.80 and $24.80 per user per month, while an Enterprise plan with custom pricing is available for large teams. Paid plans come with a 14-day free trial.
5. Scoro
Best End-To-End Task Planner For Consultancies And Service Providers
Scoro is not just an online task planner. It is an all-rounded business management software that allows businesses to manage tasks and streamline all business operations.
Key Features
Time tracking
A built-in time tracker, timesheets, and shared calendars allow you to monitor and manage time more efficiently and track billable and non-billable hours.
Automations
Save time by automating routine administrative tasks like assigning tasks, deadline alerts, notifications, and moving tasks along the line.
Powerful reporting
Track and analyze task performance and KPIs, identify opportunities and bottlenecks, determine risk areas, and generate highly-detailed, insightful reports in real-time.
Integrations
Scoro can be integrated with hundreds of online tools, including Google Drive, Google Calendar, Zapier, QuickBooks Online, Xero, and many more.
Pricing
- Kanban-Like Boards
- Task Lists
- 1 GB Storage
- Customizable Dashboards
- Gantt Charts
- Project Templates
- 3 GB Storage
- Phases & Milestones
- 20 Custom Fields
- Timesheet View
- 5 GB Storage
- Task Management
Read more Scoro pricing
Scoro plans range between $26 and $37 per user per month, with a minimum of 5 users. You can also get custom pricing with the Ultimate plan. You can try Scoro with their 14-day free trial.
6. Celoxis
Best For Medium And Large Organizations
Celoxis is a task planner and project management tool that gives you access to an impressive set of features at very affordable prices.
Key Features
Efficient task management
Create tasks and sub-tasks, set start and end dates, assign tasks to specific team members, set different priority levels for different tasks, and track task completion percentage.
Collaboration
Celoxis offers excellent task collaboration features, including @mentions, real-time notifications, file sharing, task conversations, meeting scheduling, and the ability to follow specific tasks.
Time tracking
Celoxis comes with an in-app timer that automatically logs time spent on a task. You also have the option of logging time manually, as well as the ability to categorize tasks as billable or non-billable.
Integrations
Celoxis supports 400+ third party integrations, including Excel/CSV, Google Drive, Slack, Zappier, Zendesk, QuickBooks Online, Salesforce, Google Calendar, GitHub, Harvest, Jira, Trello, and many more.
Pricing
Celoxis has two pricing models. An on-premise installation costs $450 per user (one-off payment), while the cloud version costs $22.50 per user per month. The cloud version comes with a 30-day free trial.
7. Zoho Projects
Powerful Task Planner That Can Be Extended With Applications
Zoho Projects is a powerful online tool that simplifies the process of managing the life cycle of project tasks. What makes Zoho Projects so powerful is the ability to expand its functionality by integrating Zoho Projects with other Zoho apps.
Key Features
Multiple task views
Zoho Projects gives you multiple options for visualizing tasks, including Kanban view, plain view, classic view, Gantt view, and dependency view.
Time tracking
Automatically log the time spent on tasks using the in-built time, and determine whether you want the time to be logged as billable or non-billable.
Task reports
Get detailed information about all open and closed tasks with task reports. Information included in these Zoho Projects task reports include task owner, task priority, milestone, completion date, time taken on the task, and so much more.
Dependencies
With Zoho Projects, you can define up to four types of dependencies between tasks. You also have the ability to set up dependencies even for tasks that are yet to be scheduled.
Pricing
- Unlimited Projects
- Custom Views
- 100 GB Storage
- 20 Project Templates
- Worlflow Rules
- Custom Fields & Roles
- 10 Guests
- 30 Project Templates
Zoho Projects pricing plans range between $0 and $9 per user per month. Paid plans come with a 10-day free trial.
8. Hive
Best Online Task Planner For Startups With Remote Teams
Hive is a sleek project management and task planning tool that is best suited for startups that need to collaborate on tasks remotely.
Key Features
Multiple views
With Hive, you can view tasks in table view, status view, calendar view, team view, Gantt view, or label view.
Time tracking
Team members can record the time spent on tasks directly on the Hive app, while team leaders can view progress through timesheet reports.
Recurring tasks
If you have tasks that have to be done daily, weekly, or monthly, you can set them up as recurring tasks, instead of having to create the same task every single time.
Collaboration
Task collaboration on Hive is a breeze, even for remote teams, with collaboration features like task comments, Hive Chat, Hive Mail, card priority levels, multiple levels of task access, multiple and shared inbox, and task proofing and approvals.
Integrations
Hive can be integrated with Slack, Google Drive, Microsoft Teams, Gmail, Salesforce, GitHub, Outlook, Jira, Box, Dropbox, OneDrive, HubSpot, Google Calendar, Outlook Calendar, FreshBooks, Zendesk, and hundreds of other third party online tools.
Pricing
- Unlimited Tasks
- 10 Team Members
- 500 MB Storage
- 400 Gantt, Kanban, Calendar Views
- Unlimited Projects
- Unlimited Team Members
- Unlimited Storage
- Unlimited Views
- Access to API
- Dedicated Customer Agent
- Custom Analytics Dashboards
- Advanced Permission Controls
Hive Solo is free for individuals and small teams that are just getting started, while the Hive Teams plan costs $12 per user per month. Large teams and companies with custom requirements can request for custom pricing under the Hive Enterprise plan. The Hive Teams plan offers a 14-day free trial.
9. ProofHub
Best For Small And Mid-Size Teams
ProofHub is a versatile task management platform that makes it easy to maintain control over your tasks and enhance collaborative task management within your team.
Key Features
Recurring tasks
Instead of manually creating a task on a regular basis, ProofHub allows you to set the task to recur automatically.
Private tasks lists
Create a list of private tasks that can only be viewed by team members assigned to these tasks. This is a great way of keeping important information away from unauthorized access.
IP restriction
With ProofHub, you can also prevent unauthorized access to tasks by restricting access to specific preselected IP addresses.
Seamless collaboration
Add comments directly to tasks, request for feedback on tasks, use @mentions to grab your team members’ attention, and share files right within ProofHub to enhance collaboration on tasks.
Pricing
Unlike the majority of task planners, ProofHub doesn’t charge a per user fee. Instead, they have flat pricing regardless of the number of users.
ProofHub has two pricing plans, an Essential plan costing $45 per month, and an Ultimate Control plan that is currently on offer at $89 per month. ProofHub offers a 14-day free trial on both plans.
10. Trello
Best Task Planner App For Kanban Visualization
Trello is an efficient task planning and management tool that makes task visualization effortless with a customizable Kanban interface.
Key Features
Butler
Butler is a built-in automation tool that allows you to put various task management tasks on autopilot to save time and boost productivity.
Cards
Trello cards provide you with a single portal for organizing tasks. Cards can hold multiple details about a task, including due dates, comments and conversations, file attachments, checklists, reminders, and so on.
Seamless integrations
Premium users can integrate Trello with apps like Confluence, Google Drive, GitHub, Slack, Evernote, Dropbox, and Salesforce.
Mobile optimization
Plan and manage tasks while on the go with Trello’s intuitive mobile app, which is available on both Android and iOS.
Pricing
Trello pricing plans range from $0 to $17.50 per user per month. With the Enterprise plan, cost per user decreases as you increase the number of users. Trello offers a 14-day free trial for their Premium plan.
11. Asana
Popular Task Planner App With Clean And User-Friendly Interface
Asana is a highly popular task planner and work management platform that is loved for its powerful set of tools, and it’s clean and inviting interface that makes the platform exceptionally easy to use.
Key Features
Highly customizable
Create and customize tasks, subtasks, and sections that suit your team’s unique working style.
Calendar sync
Asana syncs with your favorite calendar app, so you never have to worry about losing track of your tasks.
Recurring tasks
If you have tasks that need to be completed more than once, you can create them and set them as recurring tasks.
Multiple visualization options
Visualize your tasks in a view that works best for you, such as timeline view, list view, calendar view, or board view.
Offline mode
You can update your tasks even when you’re not connected. All changes made while offline will be automatically synced once you’re back online.
Pricing
- Unlimited Projects & Tasks
- Unlimited Storage & Logs
- 100+ Free Integrations
- Status Updates
- Calendar View
- Unlimited Dashboards
- Workflow Builder
- Task Dependencies
- Task Templates
- Timeline & Milestones
- Workload Management
- Advanced Reports
- Built-in Time Tracking
- Create Custom Rules
- Premium Integrations
Read more Asana pricing
Asana pricing plans range between $0 and $24.99 per user per month. The Premium and Business plans come with a 30-day free trial.
12. nTask
Most Affordable Online Task Planner App
nTask is an online task planner app that gives solopreneurs and small teams access to enterprise grade task management features at a very affordable cost.
Key Features
Smart task management
Planning and managing your tasks on nTask is very easy, with features like to-do lists, task start and end dates, time estimations for tasks, subtasks and dependencies, and so on.
Seamless collaboration
Easily and seamlessly collaborate on tasks with task comments, multiple task assignees, real-time notifications, file and document sharing, and so on.
Progress tracking
Tracking the progress of tasks is a breeze, with features like timesheets, task status and priority labels, task progress meter, and task progress graphs.
Multiple task views
Manage your tasks using list view, calendar view, grid view, or board view.
Task import and export
Import tasks directly from other online tools with a few clicks, and easily convert and export tasks from nTask as CSV files.
Pricing
- Unlimited Projects
- Gantt & Kanban View
- Subtasks & Dependencies
- 5GB Storage
- Custom Fields
- Risk Tracking
- Priority Support
- 10GB Storage
nTask pricing plans range between $0 and $8 per user per month. nTask offers a 14-day free trial on the Premium and Business plans.
13. Microsoft Planner
Simple Card-Based Task Planner App
Microsoft Planner is a task planner that comes as part of Microsoft’s Office 365 platform. It is an intuitive, card-based planner that simplifies task management for both individuals and teams.
Key Features
Easy to use
Microsoft Planner is amazingly easy to use, even for people who don’t have prior experience with online task planners.
Collaborative task management
Microsoft Planner makes task management visible and transparent. All team members can easily see what others are working on as well as their progress. In addition, users can comment on tasks, schedule events, attach files, and take meeting notes directly on Microsoft Planner.
Multiple task assignees
Microsoft Planner is one of the few task planners that allows more than one person to be assigned to the same task.
Buckets
Group similar or related tasks into buckets for easier task organization and tracking.
Microsoft 365 connection
Since Microsoft Planner is part of Microsoft 365 platform, you can connect Planner to other apps within the 365 platform, including Power Automate, Teams, SharePoint, Microsoft To Do, and Azure.
Pricing
Microsoft Planner comes as part of a Microsoft 365 subscription, which costs between $5 and $20 per user per month. All Microsoft 365 plans come with a one-month free trial.
14. Any.do
Best Calendar-Based Task Planner
Any.do is a simple, clutter-free task planning and management app that comes with a set of unique features for keeping on top of your to-do list.
Key Features
Easy task management
Use lists and projects to organize your tasks, use color coding to set priorities, and boost task productivity with attachments, subtasks, and notes.
Collaboration
Share lists and projects, assign tasks to specific team members, chat with your team, and monitor how tasks are progressing, all from within the Any.do app.
Google Calendar integration
Any.do easily integrates with Google Calendar, so you don’t have to worry about forgetting your tasks or scheduling multiple tasks at the same time.
Mobile compatibility
Any.do comes with a mobile app that allows you to keep on top of your tasks on the go.
Location-based reminders
If you have tasks that are tied to specific locations, Any.do will give you reminders whenever you’re near these places.
Pricing
Any.do has a free forever plan, while paid plans start at $2.99 per month based on your commitment period.
Key Features Of Online Task Planners
Different task planners will often have some different features, depending on what their core focus is.
There are, however, some key features that every reliable online task planner needs to have. Some of these key features that you need to look for when choosing a planner app include…
1. Ease Of Use
The purpose of a task planner is to make your work easier, not more difficult. Therefore, you should ensure that your online task planner of choice is intuitive and user-friendly, and can be used by people of all skill levels.
2. Task Customization
Different organizations and departments have different needs and processes. A good task planner should allow you to customize tasks according to the specific needs of your team, instead of forcing you to stick to the available task formats.
3. Task Tracking
When you have multiple tasks in progress, it’s quite easy to lose track of some of them. To avoid this, a good task planner needs to have task tracking capabilities, allowing you to visualize the status of each task, and how far the task is from completion.
4. Integrations
Businesses have become highly digital, with most businesses using a slew of business tools to handle various tasks and keep operations running.
When choosing a task planner, you should go for one that allows integration with a variety of business tools, such as Salesforce, Google Drive, DropBox, Jira, Slack, and so on.
5. Prioritization
Different tasks come with different levels of urgency. You should therefore go for a task planning tool that allows you to label different tasks by urgency. You can even look for features like color-coding, which makes it easier to visualize the priority level for each task.
6. Collaboration
Very often, completing a task requires collaborative effort between two or more people. When choosing a planner app, it’s therefore important to make sure that it is designed to enhance team collaboration.
Some of the collaboration features to look for when choosing an online task planner include the ability to comment on tasks, @mentions, instant chat, real-time notifications, file sharing, and so on.
7. Calendar Syncing
Effective task planners allow you to sync tasks from the online planner with your real-life calendar. This way, you can quickly look at your other scheduled activities before accepting tasks. Similarly, once you accept tasks on the task planner, they’ll be updated on your real life calendar.
8. Time Tracking
When managing tasks for your team, it’s important to track how much time is spent on each task, both for payroll calculation purposes, and to help you improve your time allocation for future tasks. To help with this, you should make sure that your chosen task planner allows your team to log the time spent on each task.
9. Reporting And Visualization
As a task manager, you’ll need to periodically generate various types of task reports. Good task planning software comes with functionalities that allow you to easily collect information about all tasks completed within a certain period and turn this information into useful, insightful reports.
Which Task Planner Should I Try?
The best task planner for you will ultimately depend on your needs, as well as your budget. If you want to quickly get started with online task planners, however, here are our top five task planner apps that you can try…
- Monday.com: Most suitable for those looking to quickly automate their task workflows in a code-free environment.
- ClickUp: Best option if you’re looking for a task planner with a powerful free plan.
- Teamwork: Most suitable solution if you want a simple and user-friendly online task planner.
- Wrike: Best option for marketing teams, service firms, and agencies.
- Scoro: Best end-to-end task planning and management tool for consultancies and service providers.
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Martin Luenendonk
Martin loves entrepreneurship and has helped dozens of entrepreneurs by validating the business idea, finding scalable customer acquisition channels, and building a data-driven organization. During his time working in investment banking, tech startups, and industry-leading companies he gained extensive knowledge in using different software tools to optimize business processes.
This insights and his love for researching SaaS products enables him to provide in-depth, fact-based software reviews to enable software buyers make better decisions.