16 Best Wunderlist Alternatives of 2025 (With Free Options)

manage projects and entire portfolios while collaborating with stakeholders. Estimate project resources, create tasks and lists, assign work, and manage risks. You can also set up milestones, define baselines, and balance workloads.

focus your time and energy on what matters most and let Monday.com handle repetitive tasks. You can create unique workflows by connecting triggers to actions, such as assigning tasks and sending email notifications.

monitor work progress with 10+ views and track your team’s capacity. Get a 360° view of your whole project and build custom reports that can track every task detail. You can also schedule reports and share them with project stakeholders.

make it easy for your team to plan and execute work using work request forms. Create forms that include conditional logic and embed them on your website, or share them through email. You can also save time by automatically routing requests to specific teammates.

manage all your files from a central location for a smooth collaboration experience. Upload files from your device or the top cloud storage and file-sharing service providers. You can track file versions on a timeline, control access, and discuss directly on the files.

plan and manage your projects and get real-time insights into your team’s performance. Use Gantt charts to visualize progress, build custom dashboards to share with stakeholders, and organize tasks on Kanban boards. You can easily get started with templates for different projects and teams.

optimize your workflows and boost productivity using Wrike’s automation engine. You can create rules to update task statuses, assign resources, send alerts of project risks, and handle recurring tasks.

Wrike is one of the top project management apps for resource planning. With it, you can estimate resource needs, staff your projects adequately, monitor workloads, and re-schedule tasks to avoid burnout.

align your in-office and remote teams, and empower them to achieve project and company goals. You can hold discussions and tag teammates, upload project files, provide feedback on assets, and manage file versions.

track time spent on work and improve your processes to boost team performance. Use a timer or make manual time entries, lock timesheets, streamline client invoicing, and compare time estimates to actual time. You can also filter time reports and analyze data to improve future project timelines.

manage all your work using tasks and checklists. You can tackle projects with milestones, track progress on the Gantt chart, set priorities and dependencies, and create custom fields. You can also categorize tasks using tags and save task lists as templates.

ClickUp is one of the best online collaboration tools for teams. It enables you to connect with your team and discuss projects using real-time chat. You can enhance team communication by adding bullet lists and banners and creating chat rooms with controlled access. You can also attach files and share links in the chat.

brainstorm ideas in Docs and format them with styling options. Determine who can access or edit your Docs, organize them into categories, and tag colleagues with comments. For convenience, you can easily convert the text inside Docs into tasks and include Docs in your workflows.

define company-wide and team-specific goals, and track them using measurable targets. You can set monetary or true/false targets, group related goals into folders, and view progress in percentages. You can also add due dates to the set goals.

free up your team's time with automation and let them focus on what matters. You can create automation by defining conditions and triggers or customizing pre-built recipes to fit your needs. You can also include external apps in your automation for extra productivity.

plan personal and work-related projects and get notified of upcoming tasks. You can set due dates, use labels to organize tasks, create color-coded priority levels, and delegate work. You can also create tasks by sending emails to Todoist.

upload files and discuss work with your team using comments. Use centralized communication to keep everyone on the same page and set up notifications for project updates. You can also write notes inside your projects.

track work progress, compare what’s already done to what’s pending, identify performance trends, and set goals & track them. For some extra motivation, the built-in karma system rewards you for completing tasks.

make Todoist your own by applying a theme that reflects your personality or mood. You can choose from 10+ background colors, create custom task views, and mark tasks as favorites. You can also sync scheduled tasks with Google Calendar.

organize your team and use Todoist’s gamification to keep everyone motivated. You can secure project data by granting access permissions and reviewing account activity logs. To avoid burnout, you can distribute tasks to balance workloads.

plan all your projects and organize tasks on Kanban boards. You can create custom fields, schedule tasks & sub-tasks, assign milestones, and add context by adding a project brief. You can also design easy-to-follow approval processes and start projects quickly with templates.

increase efficiency by designing custom workflows that align with project needs and your team’s working style. Workflows can include work request forms, integrated external apps, and automated tasks. With error alerts for automation rules, you’ll be able to quickly deal with any arising issues.

sustain your team’s energy by balancing workloads to prevent burnout. You can check everyone’s capacity, forecast the amount of effort required for work, and allocate tasks accordingly. You can re-assign or re-schedule work and analyze workload data to see what to improve on.

define organization-wide or project-specific goals and align your team efforts to achieve them. You can break down goals into sub-goals, add collaborators, and help everyone stay focused on achieving measurable results.

use dashboards and views to gain real-time insights into your progress. Build reports with customized templates, allow team members to create charts, and pull data from different teams and projects. You can easily track underlying issues from the reports and apply the necessary fixes.

create projects and assign tasks and project ownership. Break down work using milestones and tasks, set due dates, and get your team focused with a daily personal agenda.

build teams, manage them using groups, and assign roles with custom permissions. Add as many people to your teams as necessary, keep your data secure using IP restrictions, and monitor activity logs.

facilitate teamwork and increase project success rates by discussing tasks with clients. You can @mention teammates, review and annotate files, share meeting minutes, and even hold group chats. Stay updated with real-time notifications via desktop, email, and mobile apps.

use the built-in timer to track time automatically or add time entries manually. You can share timesheets with clients, export them to other apps, archive them, and analyze data to measure performance.

monitor work progress, measure team performance, and see how to improve your processes. Get reports on project status, work history, workload distribution, and detailed resource management. You can also build custom reports for insights into specific areas of interest.

save any web page and access it offline. You can share the page, turn it into a task, and assign the task to a colleague. You can also organize clips and search through them using tags.

work with your team to achieve goals faster. You can collaboratively edit documents, manage work from a central location, and get notified of work progress. Add comments directly on a saved web page or project document.

customize project workflows in line with your team’s working style. You can organize files and processes in logical layers and use multiple views to see project data from different perspectives. Filters help when searching through project files.

Notion can accommodate your whole company and boost productivity across different teams and tools. You can manage user permissions, customize the workspace, and engage remote team members. Team members can import data from other apps, build a company knowledge base, and have controlled access through custom permissions.

plan and manage all your agile and waterfall projects with hierarchies, tasks, to-do lists, and sub-actions. You can create project workflows, manage dependencies, customize Gantt charts, and create accountability by assigning tasks.

work as a team and engage through chat and video. You can edit documents in real time, comment on documents, approve creative assets, and attach email threads to tasks. For security and privacy, you can control data access using permissions.

gain insight into your project data to understand patterns and identify opportunities for process optimization. Customize your dashboards, spot and fix bottlenecks, and export reports or share them with stakeholders.

keep track of time spent on tasks and projects, and analyze timesheet data to understand team performance. You can track time using a timer or manually add periodic time records and share project timesheets with clients.

save time and increase efficiency by automating recurring tasks. You can use the workflow builder to create custom workflows, schedule them, and add two-way data sync. With 1,000+ integrations, Hive can easily be your favorite productivity app.

be productive by prioritizing the most important tasks with the “My Day” view. You can organize your day using Any.do’s suggested tasks or by adding work items yourself.

plan your team’s work and manage tasks from a central location. Create subtasks, add notes and file attachments, and use custom tags to categorize work items. You can also engage teammates through real-time chat.

organize your work with to-do lists and share them with friends to achieve your goals faster. You can easily track due dates and set task priorities and reminders. Of all the Wunderlist alternatives, Any.do offers true multi-platform support. You can access your to-do lists on desktop, mobile, and wearable devices.

track work progress using the board activity and review the full history of actions taken on the board. You can check the “Activity” view for task updates and click on work items for details.

take control of your time by managing tasks and meetings on the calendar. You can sync the calendar with Google Calendar, get home screen notifications, and stay focused on achieving your goals.

plan your projects, estimate and allocate resources, and execute your plans efficiently. Create tasks and unlimited sub-tasks, add due dates, assign work, and set milestones. You can color-code projects, track budgets, and receive real-time updates.

set time estimates for all the tasks and projects and compare them to actual time spent. You can automatically track time, manually edit timesheets, and analyze the data to improve project performance.

achieve more success by distributing work among team members and managing documents from a central location. You can define custom roles and permissions, share links publicly, and engage through chat.

have more productive meetings complete with discussion notes and action items. You can link meetings to tasks and multiple projects, sync with Google calendar, and integrate with Zoom and Microsoft Teams.

use interactive Gantt charts to get a 360° view of projects while monitoring progress. You can create task dependencies, determine the critical path to ensure success, and manage risks through the Gantt view.

organize all the tasks and assign them using Trello cards. You can create tasks using customizable templates, add labels to indicate priority, and manage checklists using deadlines.

improve your efficiency by automatically creating tasks, sending email updates, and even creating support tickets. Use the card and board buttons to automate a series of actions and create rules that execute predefined actions when triggered.

work with your team to brainstorm ideas and discuss them on Trello boards. You can represent ideas using cards and set due dates to move work forward. Everyone on the team can also add comments and attachments to the cards.

check out the calendar view to see future work and view all cards using the table view. Get location data on the map view, manage deadlines on the timeline view, and monitor all the moving parts with dashboard views.

keep your remote teammates engaged to boost productivity. Use power-ups to manage collaboration, align work efforts on the table view, and organize team-building activities for your remote teams.

create to-do lists, edit tasks, and view them under categories such as “Today” and “Tomorrow”. You can prioritize tasks, add tags and deadlines, and organize your work into check items, to-do lists, and folders.

easily create tasks from your inbox by sending emails to TickTick. You can add the task due date and reminder time by including these details in the email subject line.

complete your to-dos faster by working with friends and colleagues. Delegate tasks to team members and track their progress. You can also share to-do lists through mobile apps to increase productivity.

create the right working environment by playing white noises while using the pomo timer. You can estimate the task duration, check work progress, and add widgets on your home screen for quick updates.

track your successes with summary reports of your completed tasks and workflows. You can sort the data, search through task records, and use statistics to analyze your efficiency. Also, you can create and track habits over time.

create individual tasks, add them to lists, and break down complex tasks into sub-tasks. You can use the “Smart Add” feature to easily add due dates, tags, and priority levels to your tasks. You can also organize task lists with color codes and tags.

improve your productivity by adding tasks from your inbox. You can assign tasks to your email contacts, specify a list to add tasks to, set task priority, and set multiple reminders using Google Assistant.

use the advanced search functionality to bring up specific tasks and then save the results as smart lists. Smart lists make it easy to populate task settings. By drag-and-dropping tasks onto a smart list, they automatically “inherit” the list’s properties.

you can share tasks with others and attach documents and files for context. Assign task ownership, grant view or edit permissions, and remove individuals from task lists.

make Remember The Milk your own by applying any of the available 100+ themes. You can reorder tasks, re-arrange them in bulk, and sort them using custom criteria such as name, priority, and creation date.

create to-do lists and add as many tasks as you want. You can create sub-lists, assign lists to multiple teammates, and set up notifications for complete and overdue lists. You can also attach files and add comments to tasks.

get a big-picture view of complex projects. Break down a project into task lists, then drag the lists to either slope of the hill to indicate the status. Project managers can track progress by checking historical snapshots of every hill chart update.

enjoy unlimited space for storing files and holding discussions on uploaded documents. You can link to Google Docs and Figma files, add quotes and code samples, and @mention individuals in the comments. You can also manage changes using version control.

track all tasks and activities across every project. You can see what individuals are working on and get real-time reports of your team's progress. Get daily briefs in your inbox with a summary of the day's activities.

engage team members privately to avoid distractions. You can hold one-on-one meetings & small group chats and include emojis and sound files in your chats. Edit your messages & comments and search your conversation history.

Google Tasks provides a clean and simple interface that helps you focus on creating tasks and organizing your work. You can easily edit tasks, add sub-tasks, and add a description or note about the task.

this task manager gives you the flexibility to re-order all your tasks as you wish. You can un-indent sub-tasks to convert them to primary tasks and use the sort functionality to view lists the way you want.

Google Tasks is designed to work smoothly with Gmail, and it can be accessed directly from the Gmail app. You can automatically create tasks by drag-and-dropping emails to the Google Tasks window.

create tasks, sub-tasks, and to-do lists, to manage your work. You can set tasks to repeat daily, on weekdays, or at custom intervals. Add deadlines to your tasks and set multiple reminders.

share your tasks and to-do lists with team members and use @mentions to tag them in discussions. You can comment on tasks, delegate them to team members, and track work activities.

search through your active and archived tasks and lists. Find specific tasks based on filters and sort task lists by name, assignee, date created, and due date.

add context to your tasks by attaching files and documents of different formats. Connect to top cloud storage and file-sharing service providers to attach images, PDFs, and other documents. You can also add drawings and illustrations to your comments.

use email to create tasks, add them to lists, and assign them to your team. You can also connect Zenkit To Do with your calendar and sync task due dates for better organization.