13 Best Daily Planner Apps for 2025 (Features, Pricing)

Daily planner apps like the ones listed above can help you keep track of your tasks, schedule, and to-do lists. But with so many options available, it can be tough to know which one is right for you.

In this article, I'll go over the 13 best daily planner apps to help you make the right decision for your needs.

Best Daily Planner Apps

Organizing your busy life is hard, but it can be so much easier with an app. If you're looking for some new and exciting options, here are my best 13 daily planner apps, listed in order:

• ClickUp
• Trello
• Any.do
• Todoist
• nTask
• Notion
• Friday
• Evernote
• Google Calendar
• Things 3
• My Daily Planner
• Microsoft Outlook
• Planner Pro

1. ClickUp

Best Overall Daily Planner App for Project Management

ClickUp is a project management app that allows you to plan, organize and manage your daily tasks. It is best for user experience, with a laser focus on making your project management system streamlined and easy to use.

Key Features

Here's a quick overview of some of ClickUp's key features:

Pricing

Are you planning to use ClickUp for your business? Check out their pricing plans below.

2. Trello

Best for Visual Project Management Using Kanban View

Trello is a Kanban-style daily planner app that uses boards and cards to help you visualize your projects.

It's best known for its simplicity and ease of use, making it a popular choice for both; personal and business tasks.

Key Features

Pricing

Trello's pricing is divided into two groups: free and paid, and comprises a total of 4 plans.

3. Any.do

Best Daily Planner App for To-Do Lists and GTD

Any.do is a cross-platform task management app that lets you manage your to-dos, collaborative tasks, and projects quickly and efficiently.

Key Features

Pricing

You can get started with Any.do for free with their free version but with limited features. To access premium features, you will have to purchase their premium version.

The paid version is divided into monthly, bi-annual, and annual plans.

The bi-annual and annual plans are charged every six months and 12 months, respectively, offering discounted lump-sum pricing.

The problem area is transparency; pricing tends to differ from the advertised pricing.

4. Todoist

Best for Tracking Productivity and GTD

Todoist is a top productivity app known for its best-in-class to-do lists.

Key Features

Pricing

Todoist has a free version, and two paid versions: Pro and Business.

The premium plans offer both; annual and monthly pricing, with a discount if you choose any of their yearly payment plans.

5. nTask

Best Free Calendar App For Managing Tasks

nTask is a newcomer to the best daily planner apps scene, but it's quickly made a name for itself with its unique and powerful features.

You can get started with nTask for free, with a perfectly-functioning iOS app and an app for Android users.

Key Features

Pricing

nTask comes in three packages: Premium, Business, and Enterprise.

6. Notion

Best Daily Planner App For Productivity & Workflow Management

Notion is a workspace app that was first released in 2015.

Key Features

Pricing

Notion offers four plans: Personal (Free), Personal Pro, Team, and Enterprise. The paid plans offer monthly and annual subscription rates on a per-user basis.

Pros

• It offers a wide array of customization options;
• It has a minimal learning curve;
• User-friendly;
• Cross-platform;
• Multiple integrations with popular third-party apps and services;
• A comprehensive database of support documents and media to assist users.

Cons

• Its best features are only available on the paid plans;
• Lacks features found in other apps;
• Templates can be challenging to get started with;
• No focus session timer.

7. Friday

Best Weekly Planner App For Remote Workers

Friday is a weekly planner app that helps you plan your week in the best way possible.

It has all of the best features you'd expect from an online planner and a unique progress management approach to planning your week remotely.

Key Features

Pricing

Friday offers four plans, one free and three paid, each catering to a specific audience. There are also some in-app purchases for users who wish to upgrade their experience.

Pros

• The seven-day view helps you plan your week in the best way possible;
• Communication features make it easy to collaborate with team members remotely;
• Ideal for enterprises with large teams and complex tasks.

Cons

• No to-do list view may be inconvenient for some users;
• Not enough integration options;
• It doesn't support Android and iOS;
• Can be expensive for people on a budget.

8. Evernote

Best To-Do List App For Taking Notes & Organizing Tasks

Evernote is one of the best-known organization apps on the market, and for a good reason.

It has been around since 2008 and is used by millions of people to take notes, organize tasks, and share ideas with others.

Key Features

Pricing

Evernote offers several pricing options to best suit your needs, with monthly and annual payment plans.

Pros

• It offers a wealth of features, many of which are free;
• Clean and user-friendly interface;
• Customizable to best suit your needs;
• Makes data entry easy with a range of formatting options;
• Allows for seamless syncing of information.

Cons

• Can be overwhelming for beginners;
• The free plan offers minimal storage;
• Continuous updates to the layout and features often disrupt users;
• Users don't have access to notes in the offline mode;
• Not ideal for workflow management.

9. Google Calendar

Best Free Calendar App & Events Tool For Gmail Users

Google Calendar is a digital calendar and daily scheduling app developed by Google. It became available in 2006 after its launch as an invite-only beta product.

Key Features

Pricing

Google Calendar is completely free to use with added features for business users at a small cost of $5/mo and $50/yr per team member.

Pros

• Ideal for Gmail users;
• Offer many features, including workflow management, scheduling, collaboration, and reminders;
• Free to use.

Cons

• Only available to users with a Google account;
• Not as many integrations as other options on this list;
• Limited in the scope of use;
• Can be buggy at times.

10. Things 3

Best To-Do App For Apple Users

Things is a to-do list app developed by Cultured Code and first released in 2009.

In 2017, it was re-released as Things 3.0, with added functionality and a completely revamped design.

Key Features

Pricing

Things is a paid app and costs $9.99 on the App Store.

Pros

• Inexpensive;
• Offers a clean, well-designed, and visually appealing interface;
• Available on all Apple devices;
• Proactive customer support;
• One-time purchase.

Cons

• Offers limited features compared to other apps;
• Offers a free trial only on Mac.

11. My Daily Planner

Best Free To-Do List App For Daily Planning

My Daily Planner is a daily scheduling and productivity app developed by Keepsolid.

It was released in 2017 and is available for free on the App Store and Play Store.

Key Features

Pricing

My Daily Planner is available for free on the Play Store.

Pros

• Free to use;
• Intuitive design;
• Integrates with Google Calendar;
• Offers handy task management features.

Cons

• Limited customization options for tasks and events;
• In-app purchases.

12. Microsoft Outlook

Best Daily Organizer App For Team Collaboration

Microsoft Outlook is a tremendous personal information management app for people who need to collaborate with team members.

Key Features

Pricing

Microsoft Outlook is free for personal use.

For business users, the app costs $5 per user/mo.

Pros

• Available for free for personal use;
• Easy to use email integration with multiple accounts;
• Useful calendar features;
• Collaborate with team members.

Cons

• The best mobile app version of this app is limited to business users;
• Some features can be confusing for new users.

13. Planner Pro

Best Daily Planner App for Personal Projects

Planner Pro is an excellent digital calendar to help you create project plans for your personal projects.

Key Features

• Create project plans
• Manage tasks
• Create to-dos
• Track time spent on tasks
• Sync your data across multiple devices.

Pricing

Planner Pro is free to use and comes with an annual subscription for $4.99/yr if you want to use advanced features.

Pros

• User-friendly interface;
• Time tracking;
• Sync across devices;
• Easy scheduling of tasks on the go.

Cons

• Limited features;
• No color coding of tasks;
• No option to add attachments to your tasks;
• Ads can be intrusive.

What is a Daily Planner App?

They say, “A picture is worth a thousand words.”

The same goes for a daily planner app. It's a productivity tool that helps users block distractions and track their daily, weekly, and monthly tasks and appointments.

It also helps in scheduling tasks, prioritizing important tasks, and generally organizing your daily routine and daily life, just like a physical planner, but digitally.

The effectiveness of these apps depends on the kind of features they offer and how customizable they are to fit the user’s needs.

A good daily planner app will have many features that can help users manage their time more effectively.

Key Features of Daily Planner Apps

The best daily planner apps will include the following features:

• Calendar: With the help of a daily planner app, you can keep track and organize your meetings with ease. The calendar is an important feature that makes this possible.
• Task Management: A good planner should also help users manage their tasks. This can include features such as important task lists, to-dos, and reminders. A good example of this is Monday.com.
• Notes: With the help of this feature, you can easily record ideas, brainstorm sessions, or simply take down phone numbers and addresses.
• Third-Party App Integrations: Integrations are essential to look out for, especially for large businesses and enterprises. Apps like ClickUp and Asana are industry leaders in this area. This helps users integrate their work management system with popular third-party apps such as email or CRM software, so they do not have to switch between different tools for different tasks.
• Location-Based Reminders: Another helpful feature for daily planner apps is the ability to set location-based reminders. These reminders can be handy for people who need to be reminded of important tasks when away from work, such as at the grocery store or the office.
• Password Protection: The best daily planner apps help users keep their data secure with password protection.
• Import and Export Data: A good daily planner app should give you the freedom to seamlessly import and export your data, so you don't have to worry about losing it.
• Team Collaboration: Some of the best daily planner apps also offer team collaboration features. This can be helpful for businesses or groups who need to work together on a project.
• Document Management: Users should not have to search high and low for the document they need. An excellent daily planner app will have all of your files at hand ready in an easy-to-use format to get things done without worrying about losing papers.
• Project Portfolio Management: Another helpful feature for businesses is project portfolio management. Your project portfolio will help you keep track of all the different tasks you have going on, so it’s convenient when meeting deadlines or coming up with new ideas because you already have a bird's-eye view of how those might progress from start to finish.
• Time Management: The more advanced daily planner apps also include time management features. Users of these apps can track the amount of time they spend on each task and find ways to optimize it.
• Analytics: Although not crucial for most users but critical for enterprises and businesses with large teams, analytics is another feature to look out for in an online planner. It's essential for tracking the productivity of your teams and taking action accordingly.
• Visualization: Some daily planner apps also offer visualization features, where users can view their data in the form of graphs and charts. This helps managers visualize their data and spot trends more efficiently without spending hours on end looking at dull spreadsheets.
• Email Integration: What's even better than keeping track of your life with an online planner? Get email notifications regarding updates to your tasks! I love daily planner apps that integrate seamlessly with email so that you don't have to switch back and forth between multiple tools because it's time-sensitive; this way, everything gets done on schedule.

Choosing the Right Daily Planner App

When looking for a daily planner app, it is vital to consider the features that are most important to you.

Some apps may offer more features than you need, while others may not have the qualities you are looking for.

In most cases, price is an important consideration when choosing a daily planner app. Most apps offer a free trial or a free version with limited features. However, for more advanced features or team collaboration features, users may need to purchase the premium version of an app.

I’ve outlined the key features that most daily planner apps have and shared my personal experience using several different ones. Hopefully, this will give you a good starting point for finding the right app for you.

Meanwhile, you can also check out our other comprehensive guides on daily planner apps:

• Best Daily Planner Apps for Task Planning
• Best Planner Apps for Organization & Productivity
• ClickUp Review
• Best Trello Alternatives
• Best Notion Alternatives
• Best To Do List Apps for Mac Users

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