13 Best Daily Planner Apps for 2022 (Features, Pricing)

Updated Nov 16, 2022.

With so many task management tools on the market, it can be challenging to decide which one is best for you and your team. Today, I will review 13 of the best daily planner apps for 2022, including my top 5 picks and what makes them stand out from the rest.

Clickup icon

ClickUp

The best app offering the right mix of visualization, versatility, and ultimate control.
Trello. icon

Trello

It is a popular choice for people who like to keep their planning simple.
Any.do icon

Any.do

An excellent task management option for people who want a no-fuss planner app.
Todoist icon

Todoist

Ideal for making daily to-do lists and offers tons of features and flexibility.
nTask icon

nTask

A great option if you're looking for an affordable and versatile planner app.

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Daily planner apps like the ones listed above can help you keep track of your tasks, schedule, and to-do lists. But with so many options available, it can be tough to know which one is right for you.

In this article, I'll go over the 13 best daily planner apps to help you make the right decision for your needs.

Best Daily Planner Apps

Organizing your busy life is hard, but it can be so much easier with an app. If you're looking for some new and exciting options, here are my best 13 daily planner apps, listed in order:

1. ClickUp

Best Overall Daily Planner App for Project Management

Editor's Take

There are a lot of great planner apps out there, but ClickUp is definitely the best planner app overall. This project management tool comes with a comprehensive set of features that make it perfect for managing any project, and the interface is intuitive and easy to use. Plus, the support team is super responsive and always happy to help with any questions or issues. Overall, I think ClickUp is worth checking out if you're looking for the best daily planning app.

Try ClickUp

ClickUp is a project management app that allows you to plan, organize and manage your daily tasks. It is best for user experience, with a laser focus on making your project management system streamlined and easy to use.

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Key Features

Here's a quick overview of some of ClickUp's key features:

  • Gantt Charts: ClickUp's Gantt Charts help you visualize your daily tasks and milestones in a timeline format. You can also view dependencies between different tasks so that there isn't any overlap in your project schedule.
  • Kanban Board: Packed with features like ‘Group,' ‘Custom Statuses,' and ‘Boards,' the Kanban Board offers a powerful way to manage your projects, track progress, and collaborate with team members.
  • Multitask Toolbar: The Multitask Toolbar gives you the ability to quickly manage all of your tasks without leaving the task page. You can easily add, edit or delete tasks and change their status and priority.
  • Native Time Tracking: ClickUp allows you to track your time expenditure on tasks anywhere. Just download their free Chrome extension and start tracking time for tasks on all the devices.
  • Automatic Import: If you're coming from any other PM software, ClickUp's easy import feature will make the transition a breeze.

Pricing

Are you planning to use ClickUp for your business? Check out their pricing plans below.

ClickUp - Pricing Plan

Pros

  • It offers an intuitive, user-friendly interface that's simple to use;
  • Provides valuable analytics and insights into your team's progress;
  • Competitive pricing plans suitable for businesses of all sizes;
  • A wide range of integration options available covers all the basics that you need in a task management tool;
  • Excellent customer support.

Cons

  • Has a learning curve – some users may find it challenging to get used to the interface at first;
  • Lacks customized reporting;
  • Information overload – the information architecture could be improved to make it easier for users to find what they need.

2. Trello

Best for Visual Project Management Using Kanban View

Editor's Take

I'm a big fan of visual project management, and I think Trello is the best tool out there for that. It's perfect for both personal and business tasks but best suited for people who need a simple solution that's easy to use. I definitely recommend Trello to anyone who needs an excellent way to manage their projects visually. It's perfect for freelancers, small business owners, and busy moms.

Try Trello

Trello is a Kanban-style daily planner app that uses boards and cards to help you visualize your projects.

It's best known for its simplicity and ease of use, making it a popular choice for both; personal and business tasks.

Key Features

  • Boards: Trello lets you create boards to organize your tasks into projects. Each panel can serve as a project dashboard that helps you view the overall progress of a task or goal.
  • Cards: Cards contain all the details about each task, including information like due dates and checklists, among others. The best part? You can add as much or as little information as possible, making it perfect for simple and complex tasks.
  • Lists: Lists help you track the status of your cards so you can see at a glance which tasks are in progress, completed, or stalled.
  • Labels: Labels are color-coded tags that let you categorize your cards according to type, status, or priority.
  • Integrations: Trello integrates with several other software programs to make planning your day even more manageable. Some popular integrations include GitHub, Google Calendar, and Mailchimp.

Pricing

Trello - Pricing Plan

Trello's pricing is divided into two groups: free and paid, and comprises a total of 4 plans.

Pros

  • Very simple to use and perfect for people who prefer a visual approach to managing their tasks;
  • The availability of handy plugins enhances the user experience and helps make managing daily tasks super easy;
  • Has a large user base with an extensive range of integration options;
  • Offers a free plan with all the essential features;
  • Comes with excellent customer support.

Cons

  • It can be a little confusing for first-time users – you might need to watch a few tutorial videos to get started;
  • Lacks more complex features like customized reporting and time tracking;
  • It can be overwhelming for people who prefer less visual project management tools;
  • The paid plans are pretty expensive compared to some other alternative planner apps.

3. Any.do

Best Daily Planner App for To-Do Lists and GTD

Editor’s Take

Any.do is a good app to create to-do lists and get things done. It's simple to use and helps you stay focused on your daily tasks throughout the day. I like their ‘Today' view, which gives you an overview of all your tasks for the day, and a ‘Tomorrow' view that lets you see all the tasks due for tomorrow. This can be helpful to organize your day, choose tasks, and prioritize them. Overall, I think Any.do is a great tool if you're looking for an easy-to-use daily planner app with lots of features.

Try Any.do

Any.do is a cross-platform task management app that lets you manage your to-dos, collaborative tasks, and projects quickly and efficiently.

Key Features

  • Planning: Any.do helps you create and organize to-do lists by adding tasks, due dates, notes, etc. You can also add reminders, set recurring tasks, and customize your lists with various themes.
  • Collaboration: Any.do lets you collaborate with your team to complete tasks quickly and efficiently. You can add tasks, add comments, discuss progress, and more – all from one place.
  • Sync: With Any.do, all your tasks are automatically synced across different devices, so you can access them wherever and whenever you need to.

Pricing

Any.do - Pricing Plan

You can get started with Any.do for free with their free version but with limited features. To access premium features, you will have to purchase their premium version.

The paid version is divided into monthly, bi-annual, and annual plans.

The bi-annual and annual plans are charged every six months and 12 months, respectively, offering discounted lump-sum pricing.

The problem area is transparency; pricing tends to differ from the advertised pricing.

Pros

  • Great for creating and managing a to-do list;
  • It has a ton of features, including reminders, recurring tasks, collaboration, and more;
  • Syncs across different devices;
  • Offers affordable pricing;
  • Convenient and easy to use.

Cons

  • Lacks transparency in pricing;
  • No option to add subtasks to the main task;
  • Customer support can be very disappointing sometimes.

4. Todoist

Best for Tracking Productivity and GTD

Editor's Take

Todoist is simple and versatile enough for just about any task you need to get done. I like that it allows you to schedule individual tasks, set deadlines and recurring reminders, and strike a healthy work-life balance, all in a simple interface. Overall, Todoist is the perfect app for anyone who wants a simple and effective way to plan their day and stay on top of their tasks.

Try Todoist

Todoist is a top productivity app known for its best-in-class to-do lists.

Key Features

  • Ease of Use: Todoist is extremely easy to use, even for people who are not very familiar with to-do list apps.
  • Kaizen: Todoist's Kaizen feature gives you a quick overview of your productivity trends. You can see how many tasks you've completed each day, week, month, or year. This helps you track your progress, boost productivity, and stay motivated to keep up the excellent work.
  • Integrations: As mentioned earlier, Todoist integrates with many other services.
  • Projects: Todoist lets you group related tasks together in projects. You can then assign tasks from these projects to different people on your team.
  • Sections & Subtasks: With Todoist, you can organize your tasks hierarchically using sections and subtasks.

Pricing

Todoist - Pricing Plan

Todoist has a free version, and two paid versions: Pro and Business.

The premium plans offer both; annual and monthly pricing, with a discount if you choose any of their yearly payment plans.

Pros

  • Best daily schedule app for small tasks;
  • Offers multiple integration options with other apps;
  • Allows you to group tasks together in projects;
  • It makes tracking progress on professional and personal tasks very simple;

Cons

  • The free plan is restrictive;
  • Not as effective with complex tasks;
  • It falls short of offering visualization features.

5. nTask

Best Free Calendar App For Managing Tasks

Editor's Take

I've been using the nTask online planner for workflow management for about a year now, and I absolutely love it! It's one of the best daily scheduling apps I've come across for managing projects. The best part is that it is free to use for up to 5 team members, so I would definitely recommend giving it a try.

Try nTask

nTask is a newcomer to the best daily planner apps scene, but it's quickly made a name for itself with its unique and powerful features.

You can get started with nTask for free, with a perfectly-functioning iOS app and an app for Android users.

Key Features

  • Dependencies: nTask lets you set task dependencies, which means that one task can't be completed until another one is finished.
  • Versatility: With nTask, you can create custom task lists, set reminders and deadlines, and collaborate with other team members on projects, all in one app.
  • Gantt Charts: nTask provides you with Gantt charts that let you see all the tasks in your project and how they are related.
  • nTask Boards: These are intuitive Kanban-style boards that let you quickly move tasks from one stage to another and manage your entire project in an organized manner.
  • Prioritization: You can easily prioritize your tasks in nTask so that the most important ones are always at the top of your list.
  • Time Tracking: nTask allows you to track the time you spend on each task to estimate how long a project will take.

Pricing

nTask - Pricing Plan

nTask comes in three packages: Premium, Business, and Enterprise.

Pros

  • It comes with a highly user-friendly interface and lets you manage tasks by creating subtasks, sections, and labels;
  • Allows for Markdown formatting;
  • Ability to share notes with other users and delegate tasks;
  • Offers a feature-rich free plan;
  • Meeting management tools help you schedule and host team meetings with ease;

Cons

  • No desktop app (only available on the web, iOS, and Android);
  • There are fewer integration options than some of the other best daily planner apps on this list.
  • Offers limited customization options;
  • At times, customer support can be a big letdown.

6. Notion

Best Daily Planner App For Productivity & Workflow Management

Notion - One workspace, Every team

Notion is a workspace app that was first released in 2015.

Key Features

  • Task Management: Assign tasks to yourself and others, add due dates, attach documents, and track the progress of each task.
  • Note Taking: Take notes on anything – from ideas for your next blog post to your vacation plans.
  • Team Wiki: Work with a team and create a wiki to store information, ideas, and documents.
  • Calendar Sync: Synchronize Notion with Google Calendar or Microsoft Outlook to keep all of your calendar events and tasks in one place.
  • Integrations: Notion offers 250+ integration options with popular third-party apps and services, like Google Drive, PayPal, Mailchimp, etc.
  • Team Collaboration: Share your workspace with team members and collaborate on tasks, notes, and ideas.
  • Customization: Notion can be customized to fit your needs with custom templates, smart filters, fields, and color-coding tasks.

Pricing

Notion - Pricing Plan

Notion offers four plans: Personal (Free), Personal Pro, Team, and Enterprise. The paid plans offer monthly and annual subscription rates on a per-user basis.

Pros

  • It offers a wide array of customization options;
  • It has a minimal learning curve;
  • User-friendly;
  • Cross-platform;
  • Multiple integrations with popular third-party apps and services;
  • A comprehensive database of support documents and media to assist users.

Cons

  • Its best features are only available on the paid plans;
  • Lacks features found in other apps;
  • Templates can be challenging to get started with;
  • No focus session timer.

7. Friday

Best Weekly Planner App For Remote Workers

Friday - Free Your Friday

Friday is a weekly planner app that helps you plan your week in the best way possible.

It has all of the best features you'd expect from an online planner and a unique progress management approach to planning your week remotely.

Key Features

  • Seven-Day View: Friday's best feature is its seven-day view, which lets you see all of the tasks due in the next seven days and plan them out accordingly.
  • Communication: You can communicate directly with other team members on Friday and share company announcements and updates, making it easy to collaborate on projects remotely.
  • Progress Management: Friday also includes progress management, which lets you track the progress of your projects and see how much work has been done so far.
  • Sync: Friday syncs all of your data between devices, so you can access it wherever you go.

Pricing

Friday - Pricing Plan

Friday offers four plans, one free and three paid, each catering to a specific audience. There are also some in-app purchases for users who wish to upgrade their experience.

Pros

  • The seven-day view helps you plan your week in the best way possible;
  • Communication features make it easy to collaborate with team members remotely;
  • Ideal for enterprises with large teams and complex tasks.

Cons

  • No to-do list view may be inconvenient for some users;
  • Not enough integration options;
  • It doesn't support Android and iOS;
  • Can be expensive for people on a budget.

8. Evernote

Best To-Do List App For Taking Notes & Organizing Tasks

Evernote - Tame your work, organize your life

Evernote is one of the best-known organization apps on the market, and for a good reason.

It has been around since 2008 and is used by millions of people to take notes, organize tasks, and share ideas with others.

Key Features

  • Easy To Use Interface: Evernote has a clean and intuitive user interface that makes it easy for users to navigate the app.
  • Note Taking: Evernote is a great app for taking notes, with lots of options for formatting your text or adding images to make it more visually appealing.
  • Planning & Organization: Evernote lets you stay organized by allowing you to create to-do lists and track deadlines.
  • Sharing: You can also share your notes and ideas with others via email, social media, or a link.

Pricing

Evernote - Pricing Plan

Evernote offers several pricing options to best suit your needs, with monthly and annual payment plans.

Pros

  • It offers a wealth of features, many of which are free;
  • Clean and user-friendly interface;
  • Customizable to best suit your needs;
  • Makes data entry easy with a range of formatting options;
  • Allows for seamless syncing of information.

Cons

  • Can be overwhelming for beginners;
  • The free plan offers minimal storage;
  • Continuous updates to the layout and features often disrupt users;
  • Users don't have access to notes in the offline mode;
  • Not ideal for workflow management.

9. Google Calendar

Best Free Calendar App & Events Tool For Gmail Users

Google Calendar is a digital calendar and daily scheduling app developed by Google. It became available in 2006 after its launch as an invite-only beta product.

Key Features

  • Calendar Management: Google Calendar allows you to add, edit and delete events from your calendar. It supports multiple calendars with different views for each one of them.
  • Scheduling: You can schedule meetings and events with other people on the go.
  • Collaboration: Google Calendar lets you share calendars with selected people or groups to make it easier for everyone involved to stay up-to-date on upcoming events.
  • Reminders: This app also allows you to set reminders for events to make sure you never forget about them again.

Pricing

Google Calendar is completely free to use with added features for business users at a small cost of $5/mo and $50/yr per team member.

Pros

  • Ideal for Gmail users;
  • Offer many features, including workflow management, scheduling, collaboration, and reminders;
  • Free to use.

Cons

  • Only available to users with a Google account;
  • Not as many integrations as other options on this list;
  • Limited in the scope of use;
  • Can be buggy at times.

10. Things 3

Best To-Do App For Apple Users

Things 3 - Things is the award-winning personal task manager that helps you achieve your goals

Things is a to-do list app developed by Cultured Code and first released in 2009.

In 2017, it was re-released as Things 3.0, with added functionality and a completely revamped design.

Key Features

  • Well-Designed Interface: Things has a well-designed interface that makes it easy to manage tasks.
  • Apps: Things is available across all Apple devices: Mac, iPhone, iPad, and Apple Watch.
  • Sync: All of your devices can be synced so that your tasks are always with you.
  • Planning: You can plan your business and personal projects and tasks to know what to do next.

Pricing

Things 3 - Pricing Plan

Things is a paid app and costs $9.99 on the App Store.

Pros

  • Inexpensive;
  • Offers a clean, well-designed, and visually appealing interface;
  • Available on all Apple devices;
  • Proactive customer support;
  • One-time purchase.

Cons

  • Offers limited features compared to other apps;
  • Offers a free trial only on Mac.

11. My Daily Planner

Best Free To-Do List App For Daily Planning

My Daily Planner - To Do List

My Daily Planner is a daily scheduling and productivity app developed by Keepsolid.

It was released in 2017 and is available for free on the App Store and Play Store.

Key Features

  • Scheduling: Create a daily schedule and plan your tasks in advance.
  • Calendar Integration: View your tasks and events in a monthly or weekly calendar view.

Pricing

My Daily Planner is available for free on the Play Store.

Pros

  • Free to use;
  • Intuitive design;
  • Integrates with Google Calendar;
  • Offers handy task management features.

Cons

  • Limited customization options for tasks and events;
  • In-app purchases.

12. Microsoft Outlook

Best Daily Organizer App For Team Collaboration

Microsoft Outlook - Connect. Organize. Get things done

Microsoft Outlook is a tremendous personal information management app for people who need to collaborate with team members.

Key Features

  • Email Integration: Integrate your professional and personal email accounts into Microsoft Outlook.
  • Calendar: View your schedule and tasks in a monthly or weekly calendar view.
  • Team Collaboration: Share your tasks with other team members for easy collaboration.

Pricing

Microsoft Outlook is free for personal use.

For business users, the app costs $5 per user/mo.

Pros

  • Available for free for personal use;
  • Easy to use email integration with multiple accounts;
  • Useful calendar features;
  • Collaborate with team members.

Cons

  • The best mobile app version of this app is limited to business users;
  • Some features can be confusing for new users.

13. Planner Pro

Best Daily Planner App for Personal Projects

Planner Pro - Daily Calendar

Planner Pro is an excellent digital calendar to help you create project plans for your personal projects.

Key Features

  • Create project plans
  • Manage tasks
  • Create to-dos
  • Track time spent on tasks
  • Sync your data across multiple devices.

Pricing

Planner Pro is free to use and comes with an annual subscription for $4.99/yr if you want to use advanced features.

Pros

  • User-friendly interface;
  • Time tracking;
  • Sync across devices;
  • Easy scheduling of tasks on the go.

Cons

  • Limited features;
  • No color coding of tasks;
  • No option to add attachments to your tasks;
  • Ads can be intrusive.

What is a Daily Planner App?

They say, “A picture is worth a thousand words.”

The same goes for a daily planner app. It's a productivity tool that helps users block distractions and track their daily, weekly, and monthly tasks and appointments.

It also helps in scheduling tasks, prioritizing important tasks, and generally organizing your daily routine and daily life, just like a physical planner, but digitally.

The effectiveness of these apps depends on the kind of features they offer and how customizable they are to fit the user’s needs.

A good daily planner app will have many features that can help users manage their time more effectively.

Key Features of Daily Planner Apps

The best daily planner apps will include the following features:

  • Calendar: With the help of a daily planner app, you can keep track and organize your meetings with ease. The calendar is an important feature that makes this possible.
  • Task Management: A good planner should also help users manage their tasks. This can include features such as important task lists, to-dos, and reminders. A good example of this is Monday.com.
  • Notes: With the help of this feature, you can easily record ideas, brainstorm sessions, or simply take down phone numbers and addresses.
  • Third-Party App Integrations: Integrations are essential to look out for, especially for large businesses and enterprises. Apps like ClickUp and Asana are industry leaders in this area. This helps users integrate their work management system with popular third-party apps such as email or CRM software, so they do not have to switch between different tools for different tasks.
  • Location-Based Reminders: Another helpful feature for daily planner apps is the ability to set location-based reminders. These reminders can be handy for people who need to be reminded of important tasks when away from work, such as at the grocery store or the office.
  • Password Protection: The best daily planner apps help users keep their data secure with password protection.
  • Import and Export Data: A good daily planner app should give you the freedom to seamlessly import and export your data, so you don't have to worry about losing it.
  • Team Collaboration: Some of the best daily planner apps also offer team collaboration features. This can be helpful for businesses or groups who need to work together on a project.
  • Document Management: Users should not have to search high and low for the document they need. An excellent daily planner app will have all of your files at hand ready in an easy-to-use format to get things done without worrying about losing papers.
  • Project Portfolio Management: Another helpful feature for businesses is project portfolio management. Your project portfolio will help you keep track of all the different tasks you have going on, so it’s convenient when meeting deadlines or coming up with new ideas because you already have a bird's-eye view of how those might progress from start to finish.
  • Time Management: The more advanced daily planner apps also include time management features. Users of these apps can track the amount of time they spend on each task and find ways to optimize it.
  • Analytics: Although not crucial for most users but critical for enterprises and businesses with large teams, analytics is another feature to look out for in an online planner. It's essential for tracking the productivity of your teams and taking action accordingly.
  • Visualization: Some daily planner apps also offer visualization features, where users can view their data in the form of graphs and charts. This helps managers visualize their data and spot trends more efficiently without spending hours on end looking at dull spreadsheets.
  • Email Integration: What's even better than keeping track of your life with an online planner? Get email notifications regarding updates to your tasks! I love daily planner apps that integrate seamlessly with email so that you don't have to switch back and forth between multiple tools because it's time-sensitive; this way, everything gets done on schedule.

Choosing the Right Daily Planner App

When looking for a daily planner app, it is vital to consider the features that are most important to you.

Some apps may offer more features than you need, while others may not have the qualities you are looking for.

In most cases, price is an important consideration when choosing a daily planner app. Most apps offer a free trial or a free version with limited features. However, for more advanced features or team collaboration features, users may need to purchase the premium version of an app.

I’ve outlined the key features that most daily planner apps have and shared my personal experience using several different ones. Hopefully, this will give you a good starting point for finding the right app for you.

Best Overall

ClickUp

The best app offering the right mix of visualization, versatility, and ultimate control.
Best For Visualization

Trello

It is a popular choice for people who like to keep their planning simple.
Best For To-Do Lists

Any.do

An excellent option for people who want a no-fuss planner app.
Best For Tracking Productivity

Todoist

Ideal for to-do lists and offers tons of features and flexibility.
Best For Scheduling Tasks

nTask

A great option if you're looking for an affordable and versatile planner app.

Meanwhile, you can also check out our other comprehensive guides on daily planner apps:

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Anastasia Belyh

Editor at FounderJar

Anastasia has been a professional blogger and researcher since 2014. She loves to perform in-depth software reviews to help software buyers make informed decisions when choosing project management software, CRM tools, website builders, and everything around growing a startup business.

Anastasia worked in management consulting and tech startups, so she has lots of experience in helping professionals choosing the right business software.